I ran a silent auction for my kids' school last year and learned a lot about this. First, you can create temporary receipts for item donors, but make it clear these are NOT official tax receipts. Include: - Donor's name and address - Date of donation - Detailed description of donated item - Estimated fair market value (the donor should provide this) - The charity's name and statement that they're a 501(c)(3) For the auction winners, they can only deduct the amount OVER fair market value. So if someone buys a $100 gift card for $150, only $50 is deductible. This part gets complicated and is why the charity should handle the final documentation. Call the organization directly rather than email. Most charities have procedures for third-party fundraisers but may not be responsive by email.

One thing nobody has mentioned - ask the charity for an "authorization letter" stating you're authorized to fundraise on their behalf. This is super important! Without this, you might be violating fundraising regulations in your state. Also, some states require registration for charitable fundraising activities, even for volunteer-organized events. Check your state's requirements through the attorney general's office or secretary of state website. For tax receipts, make absolutely clear to donors that you're not providing the official receipt - the charity will. Keep detailed records of all donations (donor info, item descriptions, values) and provide these to the charity ASAP after your event.

Has anyone had experience with amending their return before setting up a payment plan? I realized I made a mistake on mine and it might reduce what I owe, but I'm not sure if I should wait for the amendment to process or set up the payment plan now based on what I currently owe.

Don't panic! I went through this exact same situation last year owing about $8,200 and it worked out fine. Here's what I learned: First, you absolutely can set this up online - go to irs.gov and look for "Online Payment Agreement" or "Apply for Payment Plan." It's much faster than calling and you'll avoid the crazy hold times during tax season. Since you owe $7,400, you'll definitely qualify for either a short-term plan (pay it off within 180 days with no setup fee) or a long-term monthly plan. If you can swing paying it off in 6 months or less, go with the short-term option to avoid setup fees. For the long-term plan, if you set up automatic bank withdrawals (direct debit), the setup fee is only $31 online versus $130 without direct debit. The monthly payment would be around $200-250 depending on how long you stretch it out. The key thing is to get SOMETHING set up before the deadline, even if you're still figuring out the details. You can always call later to modify the payment amount. The important thing is avoiding the higher failure-to-pay penalties by having an agreement in place. You've got this! It's way more common than you think.

Sorry to jump in late but I think everyone is overcomplicating this. If this is a legit partnership where you're both contributing to expenses, then you can argue some of that money is for household expenses which isn't a gift. My partner and I have had a joint account for 7 years and our accountant said contributions for shared housing costs, utilities, groceries, etc. aren't gifts - they're just regular living expenses.

Just to add some clarity on the timing aspect - you mentioned the $6,700 Venmo transfer was in March, but you said it was $5k in your title. Which amount is correct? The exact amounts matter since you're close to the $18,000 annual exclusion limit. If it was actually $6,700 in March, then adding $17,500 from the joint account withdrawal would put you at $24,200 total - that's $6,200 over the annual limit that would need to be reported on Form 709. But if it was really $5,000 as mentioned in your title, then $5,000 + $17,500 = $22,500, which means $4,500 over the limit to report. Either way, you'd need to file the gift tax return, but the exact overage amount affects your lifetime exemption calculation. Just want to make sure you have the right numbers when you're planning this out!

Has anyone considered the potential gift tax implications here? If the interest rate you're charging is below market rates, the IRS could view the difference as a gift subject to gift tax. Though at 10% that's probably not an issue in this case.

One thing I haven't seen mentioned yet is the passive activity loss rules. Since you're essentially operating as a lender for profit, you need to consider whether this qualifies as a passive activity under IRC Section 469. If the IRS classifies your lending activity as passive, it could limit your ability to deduct the interest expense against other types of income. The key factor is whether you're "materially participating" in the lending activity. For a single loan like this, you probably won't meet the material participation tests, which means any net loss from the activity (your $8,125 interest expense minus your $12,500 interest income) would be subject to passive activity limitations. In your case, since you're making a profit ($4,375 net), this shouldn't be an issue. But it's worth understanding these rules in case you expand into more lending activities or if your interest rates change. You might want to consult with a tax professional who specializes in investment activities to make sure you're structuring this correctly from the start.

Don't overlook your bank! Chase, Bank of America, and Wells Fargo all offer payroll services for small businesses that are surprisingly affordable if you're already a business customer. Worth checking what yours offers.

Just wanted to add another perspective here - we went with Gusto Simple for our 2-person setup and it's been solid. Yes, it's a bit more than some options at $40/month + $6 per employee, but the peace of mind is worth it. What really sold me was their customer support. When we had questions about setting up our S-Corp payroll correctly (since we're owners paying ourselves), they actually helped walk us through the reasonable compensation requirements and made sure we were structured properly from day one. The automatic tax filing has been flawless for over a year now, and the year-end W-2 generation was seamless. Sometimes paying a little extra upfront saves you from much bigger headaches down the road with compliance issues.