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Something nobody's mentioned yet - check with your local Small Business Development Center (SBDC). They often offer free or very low-cost accounting consultations and can connect you with CPAs who specifically work with startups. I found my current accountant through them and she only charges me $750/year for my LLC tax prep. Another option is to check if any accounting firms offer special startup packages. When I first started, I found a mid-size firm that had a "first year business" discount that saved me about 30% off their regular rates. They wanted to build long-term relationships with growing businesses.
Do the SBDCs provide any actual tax advice themselves or do they just refer you to CPAs? I'm really trying to minimize costs in my first year.
SBDCs typically don't provide specific tax preparation services themselves, but they do offer general tax planning and business structure guidance during their free consultations. The advisors can help you understand which business expenses are deductible and how to properly categorize them, which is incredibly valuable for preparing your own books. As for minimizing first-year costs, many SBDCs also offer free or heavily discounted QuickBooks training workshops where you can learn to handle the bookkeeping yourself. This can significantly reduce what you'll need to pay a CPA, since you'll only need their expertise for the actual tax preparation rather than sorting through a year's worth of uncategorized transactions.
Don't overlook bookkeeping software as part of your strategy! I run a tiny LLC ($60K revenue) and found an amazing solution: I use Wave (free) for 90% of my bookkeeping, then pay a CPA just $300 quarterly to review my books and answer questions. By keeping clean records year-round, my annual tax prep only costs about $600 because the CPA isn't spending time organizing my mess. Most CPAs charge more when they have to deal with disorganized records than they do for the actual tax knowledge part.
Is Wave actually good enough for business use? I tried their free version and it seemed too basic compared to QuickBooks.
Wave is definitely sufficient for most small LLCs! I've been using it for 3 years now and it handles everything I need - invoicing, expense tracking, bank connections, and basic reports. The interface is cleaner than QuickBooks in my opinion, though it lacks some of the advanced inventory and project tracking features. For a construction LLC like the OP's, Wave should work great since you're mainly tracking income, equipment purchases, and business expenses. The key is setting up your chart of accounts properly from the start. I'd recommend having your CPA help you set up the categories during that first quarterly review so everything flows smoothly into tax prep. The money you save on software ($0 vs $30+/month for QuickBooks) can go toward those quarterly CPA check-ins instead.
The Post-Verification Release (PVR) process typically takes 7-10 business days. The IRS Integrated Automation Technologies (IAT) system processes verified returns in batches. Your cycle code on your transcript indicates your processing day. Transcripts update weekly on your cycle day. WMR updates after transcript changes are finalized.
Do all these acronyms and codes make anyone else's head spin? Thanks for breaking this down in a way that actually makes sense. I've been trying to decode my transcript for weeks!
I went through identity verification last year and it took exactly 16 days from completion to seeing my refund hit my account via direct deposit. The waiting is definitely the hardest part - like watching paint dry! One thing I learned is that the IRS processes these in batches, so even if your verification is complete, you might be waiting for the next processing cycle. I'd suggest checking your transcript every few days rather than obsessively checking daily (easier said than done, I know). Also, make sure your bank account info is still correct in case they need to update anything on their end. Good luck with those home repairs - hopefully you'll have that refund soon!
Been using Chime for my refunds for 3 years now and can confirm I usually get it 1-2 days early. The key thing is that it depends on when the IRS actually processes and releases your refund - the early deposit just means you get it faster once it's sent out. So if there are any delays on the IRS side, you'll still have to wait regardless of which bank you use.
Don't forget to track mileage! As a freelancer, I was leaving so much money on the table by not tracking trips to client meetings, supply store runs, etc. The standard mileage deduction adds up fast. I use MileIQ app to automatically track my drives and it's been amazing - just swipe left for personal trips and right for business. Takes seconds but saved me over $2k in taxes last year!
Do coffee shop working sessions count for mileage? I literally do all my freelance writing at different cafes because my apartment is too distracting. Can I claim those trips?
I totally feel your pain with the procrastination spiral! I'm a freelance photographer and used to do the exact same thing - suddenly my kitchen needed deep cleaning whenever tax time came around. One thing that really helped me was setting up a simple system throughout the year instead of trying to tackle everything at once. I created a basic Google Sheet with columns for Date, Amount, Category, Description, and Receipt Photo. Every Friday, I spend just 15 minutes adding that week's expenses while they're still fresh in my memory. For categories, I keep it simple: Equipment, Software/Subscriptions, Travel, Office Supplies, Marketing, Professional Development, and Miscellaneous. The key is being consistent rather than perfect. Also, don't forget about some sneaky deductions that creative freelancers often miss: bank fees for your business account, PayPal/Stripe processing fees, domain renewals, cloud storage for client files, and even a portion of your phone bill if you use it for business calls. You've got this! Just start with one category at a time and reward yourself with something nice (but not a vintage motorcycle research session) after each one is done.
Tate Jensen
Check your WMR (Wheres My Refund) tool on irs.gov it might give more info
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Anna Xian
ā¢WMR just shows approved but no explanation about the amount difference
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Omar Zaki
Look for code 570 or 971 on your transcript - those would indicate if there's additional processing happening or if they sent you a notice explaining the difference. Also check if there are any other 846 codes with future dates that might show the remaining balance coming later. Sometimes the IRS does split refunds, especially when there are credits involved that need extra verification. If you don't see any explanatory codes, you can call the refund hotline at 1-800-829-1954 to ask about the discrepancy.
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