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You're definitely on the right track with understanding that you only owe taxes on your actual profit, not the gross amount shown on the 1099-K! This is one of the most confusing aspects of eBay selling taxes. Since you received a 1099-K showing $8,300, you'll need to report this on your tax return (most likely Schedule C), but then you get to subtract all your legitimate business expenses. Your actual taxable income will be that $5,200 profit you calculated. Make sure you're capturing all possible deductions: eBay final value fees, PayPal/payment processing fees, shipping costs, packaging materials, and most importantly - the cost of goods sold (what you originally paid for the items you sold). Even if you don't have receipts for everything, you can make reasonable estimates for older items. One thing to keep in mind - since you're buying items specifically to resell, this likely qualifies as business activity rather than just casual personal sales. This actually works in your favor because you can deduct more expenses as a business. The $600 reporting threshold is indeed the current rule, so you'll get a 1099-K, but remember that just means eBay had to report your gross sales to the IRS - it doesn't change the fact that you only pay taxes on net profit after expenses. Keep detailed records going forward - it'll make next year much easier!
This is really helpful! I'm new to all this eBay selling stuff and honestly had no idea about any of these tax implications when I started. I've just been selling some old electronics and collectibles I had lying around, but now I'm worried I might be in over my head. When you mention "cost of goods sold" - for items I've owned for years (like old video games, trading cards, etc.), how do I even figure out what I originally paid? Some of this stuff I got as gifts or bought so long ago I have no idea what it cost. Should I just try to estimate based on what similar items sold for back then? Also, I'm definitely not at the level where I'm buying stuff specifically to resell yet, but reading this thread makes me think I should probably start keeping better records if I continue selling. Do you think it's worth setting up that separate bank account even for just occasional selling?
For items you've owned for years without receipts, making a reasonable estimate is exactly the right approach! You can research what similar items sold for around the time you purchased them - check old eBay completed listings, look up retail prices from that era, or even use inflation calculators if needed. The key is showing you made a good faith effort to determine fair market value at the time of purchase. For gifts, you can estimate what the gift-giver likely paid, or use the fair market value when you received the item. Document your research method and keep screenshots of comparable sales as backup. As for the separate bank account - even for occasional selling, it's actually a great habit to start early! It doesn't cost much to open a basic business checking account, and it immediately makes your record-keeping cleaner. Plus, if your selling activity grows over time, you'll already have everything organized properly. Even if you just use it for depositing eBay payments and paying for shipping/supplies, it creates a clear paper trail that will save you headaches later. The fact that you're thinking about this proactively shows you're approaching it the right way. Most people don't consider the tax implications until they're already deep into selling!
This is such a helpful thread! I'm dealing with a similar situation where I received my first 1099-K from eBay this year and was totally caught off guard. One thing I haven't seen mentioned yet - what about state taxes? I live in California and I'm wondering if the same rules apply at the state level, or if there are different thresholds and reporting requirements I need to be aware of? Also, for anyone who's been through an audit or IRS inquiry related to eBay sales - what kind of documentation did they ask for? I want to make sure I'm keeping the right records now rather than scrambling later if they ever question anything. Reading through everyone's experiences here has been way more helpful than trying to navigate the IRS website on my own. Thanks for sharing your real-world insights!
Great questions about state taxes and audit preparation! For California, you'll generally follow the same principles as federal - you report the gross income from your 1099-K and then deduct legitimate business expenses to get your taxable income. California doesn't have a separate 1099-K threshold, so if you got one federally, you'll need to report it on your state return too. As for audit documentation, the IRS typically wants to see: detailed records of all sales (dates, items, prices), receipts or documentation for all claimed expenses, proof of cost basis for items sold (receipts, research showing fair market value estimates), bank statements showing business transactions, and any correspondence with eBay/PayPal. Photos of your inventory storage area can also help support home office deductions. The key is contemporaneous record-keeping - documents created at the time of the transaction carry much more weight than trying to recreate everything later. Start keeping everything digitally if you haven't already, and consider using a simple spreadsheet or accounting app to track everything in real-time. You're smart to think about this proactively! Most audits related to eBay sales focus on whether expenses are legitimate and properly documented, so good record-keeping from the start is your best protection.
TaxSlayer isn't the problem. The IRS is just swamped right now. I'm a tax preparer and clients who filed in January with simple returns are getting paid, but anyone with credits or who filed after Feb 1st is seeing delays across ALL software platforms. Be patient, it'll come!
Filed with TaxSlayer on Feb 5th and still waiting too! I have EIC and ACTC on my return, so sounds like we're all in the same boat with those credits causing delays. My transcript updated yesterday with a 971 notice date but no deposit date yet. At least knowing it's normal processing and not an error makes me feel better. Hang in there - seems like March is when most of us with credits will see movement!
Same here! Filed Feb 8th with TaxSlayer and have both EIC and CTC. My transcript shows the 971 notice too but no movement yet. It's reassuring to know we're all experiencing the same timeline - makes me feel less like something went wrong with my return. Hopefully we'll all see our deposits soon!
I was in your exact situation last year. Make sure you're documenting EVERYTHING about your family business! The distinction between a legitimate business that employs a nanny vs a tax shelter specifically created to deduct personal expenses is crucial. Some things that helped me: - Maintain separate bank accounts for business operations - Have formal employment contracts - Document specific business-related duties of the nanny (vs childcare duties) - Keep detailed timesheets separating business support vs childcare hours - Have a business with genuine income/clients beyond just you and your spouse The IRS scrutinizes these arrangements closely because so many people try to game the system. Better to be conservative with deductions than risk an audit.
Do you have any recommendations for time-tracking software that works well for this specific situation? We need to track when our nanny is doing business-support activities vs pure childcare.
For time tracking, I've found that simple solutions work best for IRS documentation. We use Toggl Track - it lets you create different project categories (like "Business Support" vs "Childcare") and the nanny can easily switch between them on her phone throughout the day. The key is having clear definitions of what constitutes business support. For us, that includes things like answering business calls, light administrative tasks during meetings, maintaining the home office space, and allowing us to take client calls without interruption. Pure childcare activities like meals, playtime, and personal care don't count. We also keep a simple written log as backup documentation. The IRS likes to see contemporaneous records, so having both digital tracking and written notes helps demonstrate legitimacy. Just make sure whatever system you use generates reports that clearly separate the different types of work hours.
One thing that hasn't been mentioned yet - consider whether your family business structure is optimal for your situation. If you're running a consulting practice, you might want to explore whether an S-Corp election could provide additional tax benefits. With an S-Corp, you'd pay yourselves reasonable salaries as employees, which could potentially allow for legitimate business deductions related to employee benefits and workplace support services. However, this is definitely territory where you need professional guidance. Also, make sure you're not missing out on the home office deduction if you're running your consulting business from home. While you can't directly deduct childcare as a business expense, having a properly documented home office can create legitimate business deductions that indirectly help offset your overall tax burden. The key is building a comprehensive tax strategy rather than focusing solely on the childcare deduction angle. Sometimes the best approach is maximizing all available legitimate deductions rather than trying to force one specific expense category.
I just wanted to add that when you file next year, you might want to attach a cover letter explaining the situation along with copies of both the CP565 and CP567, plus a printout of your transcript showing the return was processed successfully. This creates a paper trail that will help if anyone questions the ITIN validity in the future. Also, keep in mind that ITINs expire if not used on a tax return for three consecutive years. So make sure to use it consistently, even if you're filing separate returns in some years. I've seen this exact issue at least 5 times with clients - contradiction between approval and rejection. In every case, when the return was processed with the ITIN, that trumped any rejection notice. The IRS systems just don't communicate well between departments.
Is it true that some ITINs have expiration dates based on when they were issued? I thought I read something about certain ranges of ITINs expiring regardless of use.
Yes, that's correct! The IRS implemented middle digit expiration rules for ITINs. ITINs with middle digits 70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 80, 81, 82, 83, 84, 85, 86, 87, 88 have already expired and need to be renewed regardless of use. ITINs with middle digits 90, 91, 92, 94, 95, 96, 97, 98, 99 are set to expire at the end of 2024. You can check if your ITIN needs renewal by looking at the middle two digits. If it falls in those ranges, you'll need to submit Form W-7 with "Renewal" checked, even if you've been using the ITIN regularly. The renewal process is similar to the original application but you only need to prove identity (not foreign status again). This is separate from the "three consecutive years of non-use" expiration rule I mentioned earlier.
I'm dealing with a very similar situation right now! My husband (also a nonresident alien) got his ITIN approved in May, we filed our return and got our refund processed, then got a rejection notice in June. Reading through all these responses has been so helpful. I checked our transcript online like several people suggested and it clearly shows our return was processed with his ITIN. That seems to be the key evidence that everything is actually fine despite the confusing rejection notice. One thing I learned from our tax preparer is that these contradictory notices are becoming more common as the IRS updates their computer systems. The different departments don't always sync up in real time, which creates these weird situations where you get approved then rejected (or sometimes the reverse). For anyone else in this boat - definitely keep both notices and check your transcript. If your return was processed and refund issued, you're almost certainly good to go. The processing system is what actually matters, not the automated notices.
Thanks for sharing your experience! It's reassuring to hear from someone going through the exact same thing. I was getting really stressed about whether we'd have problems next year, but it sounds like as long as the transcript shows the return was processed correctly, we should be fine. Did your tax preparer give you any advice about what to do for next year's filing? I'm wondering if I should mention this situation when we file our 2025 return or just proceed normally since the ITIN is clearly working in their system. Also, do you know if there's any way to prevent getting these confusing notices in the future, or is it just something we have to deal with until the IRS gets their systems better coordinated?
Sara Hellquiem
Ughhh dealing with BOFA and the IRS is pure hell. I ended up having to get my congressman's office involved after 3 months of getting nowhere with my missing refund. If you're really stuck, seriously consider contacting your rep - they have caseworkers who deal with this stuff all the time and can cut through the red tape.
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Christopher Morgan
ā¢It hasn't been that long for me yet, but I'll keep this as a last resort option. How did you contact your congressman's office? Just called them?
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Sara Hellquiem
ā¢Yep, just called the local office and explained my situation. They had me fill out a form authorizing them to inquire about my case, and they got it resolved within 2 weeks. Miracles, I tell ya.
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Amina Diop
I'm sorry you're dealing with this frustrating situation! I went through something very similar last year. The confusion comes from the terminology - you don't actually need Bank of America to give you a "trace number." What you need is for the IRS to initiate a payment trace on their end. Here's what worked for me: First, make sure it's been at least 5 business days since the IRS says your refund was deposited. Then you have two options: 1. File Form 3911 (Taxpayer Statement Regarding Refund) with the IRS - you can download it from their website 2. Call the IRS directly at 800-829-1040 to request a payment trace When you contact the IRS, they'll handle reaching out to Bank of America through the proper banking channels. The bank doesn't provide trace numbers directly to customers - it's all handled between the IRS and the bank's ACH department. Before you do anything though, double-check the account and routing numbers you used on your tax return against your actual bank account info. A lot of times these issues happen because of a simple typo in the account number. Hope this helps and you get your refund sorted out soon!
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CosmicCrusader
ā¢This is such a helpful breakdown, thank you! I've been going in circles with this for days. Quick question - when you filed Form 3911, did you mail it or is there a way to submit it online? I'm worried about mailing delays adding even more time to this whole mess.
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Alberto Souchard
ā¢Form 3911 can only be mailed or faxed unfortunately - there's no online submission option. I ended up faxing mine to speed things up (the fax number is on the form). You could also try calling the IRS directly first since that might be faster than waiting for mail processing. I know getting through on the phone is a nightmare, but if you can connect with an agent they can often start the trace process immediately over the phone without needing the form. Just have all your tax return info ready when you call!
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