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Great thread! I'm actually going through the EFIN application process right now for my own side practice. One thing I haven't seen mentioned yet - make sure you understand the bonding requirements for your personal EFIN. The IRS requires a surety bond (usually $5,000 minimum) which can add to your startup costs. Also, if you're planning to offer direct deposit or refund transfer services to clients through your personal EFIN, there are additional requirements and fees with the bank partners. For software recommendations, I've been looking at TaxSlayer Pro - they have a pay-per-return option that might work better than the flat annual fee if you're uncertain about volume in your first year. Has anyone tried their platform for smaller practices?
I haven't used TaxSlayer Pro specifically, but the pay-per-return model sounds smart for starting out. Good point about the bonding requirements - I completely forgot to factor that into my initial costs when I was getting set up. One thing to also consider is that some banks offering refund transfer services charge setup fees and per-transaction fees that can really add up if you're not doing enough volume. I ended up just doing direct deposit through my main business account the first year to keep things simple. The $5,000 bond was definitely an unexpected expense, but you can usually get it for around $100-200 annually depending on your credit score.
Just wanted to add my experience as someone who's been operating with dual EFINs for over 5 years. Everything mentioned here is spot-on, but I'd emphasize one additional point that saved me a lot of headaches: set up completely separate QuickBooks accounts (or whatever accounting software you use) for tracking the income and expenses from each EFIN. This becomes crucial during tax season when you're preparing your own Schedule C - having clean separation makes it much easier to pull reports and ensures you don't accidentally mix business expenses. I learned this the hard way my first year when I tried to track everything in one system with different classes/categories. Also, don't forget about quarterly estimated taxes on your Schedule C income! The self-employment tax can catch you off guard if you're not setting aside money throughout the year. I typically set aside about 30% of my side practice income to cover both income tax and SE tax. One last tip: consider getting a separate business phone line or Google Voice number for your personal EFIN clients. Helps maintain that professional separation and makes it easier to track business vs personal calls for expense purposes.
This is incredibly helpful advice! I'm new to this community and considering setting up my own EFIN for the first time. The separate QuickBooks account tip is brilliant - I can already see how mixing expenses would create a nightmare during tax prep. Quick question about the quarterly estimated taxes - do you calculate the 30% on gross income from the side practice, or do you factor in business deductions first? I'm trying to get a sense of how much to set aside before I even start taking on clients. Also, did you find any particular challenges getting clients to trust a newer practice versus established firms? Thanks for sharing your real-world experience - this kind of practical insight is exactly what I was hoping to find!
Just a quick tip - make sure you keep EVERY document related to this transaction. The county's initial offer letter, any negotiation correspondence, closing documents, receipts for any expenses related to the transaction, and especially documentation showing the original purchase price of your property. I went through this last year and created a complete file with all these documents which saved me when the IRS questioned my capital gains calculation. Also take photos documenting exactly what portion of your property is being taken before any work begins!
This is excellent advice! I work in real estate and the documentation aspect is crucial. Would you recommend printing everything or is digital storage sufficient? Also, how long did the IRS questioning process take for you?
As someone who recently went through a partial property taking for a utility easement, I want to emphasize the importance of understanding the timing rules for capital gains. Since this is an involuntary conversion due to eminent domain, you actually have some special options that might help reduce your tax burden. Under IRC Section 1033, you may be able to defer the capital gains by reinvesting the proceeds into "like-kind" property within a specific timeframe (usually 2-3 years from the end of the tax year you received the compensation). This could be particularly beneficial given that your gain ($66,300 as calculated above) would likely exceed the prorated Section 121 exclusion. Also, don't forget that you can add any legal fees, appraisal costs, and other expenses related to fighting or negotiating the taking to your cost basis, which would reduce your taxable gain. I ended up saving about $3,000 in taxes by properly documenting these additional costs. Given the complexity and the significant dollar amount involved, I'd strongly recommend consulting with a tax professional who has experience with eminent domain cases before filing. The potential tax savings from getting this right could easily justify the consultation fee.
This is incredibly helpful information about Section 1033! I had no idea about the like-kind exchange option for involuntary conversions. When you mention reinvesting in "like-kind" property, does that have to be real estate, or could it include other types of investments? Also, do you know if there are any restrictions on where the replacement property needs to be located - like does it need to be in the same state or county? The timing aspect is particularly important since I haven't received the compensation yet, so I want to make sure I understand all my options before the county finalizes everything.
As someone who just went through my first year of S Corp 1099 filings, I can confirm your accountant is right but there are some nuances that might help reduce your stress. The good news is you don't need 1099s for EVERYONE on that list. If your hairstylist works at a salon that's incorporated, or if you paid any of these vendors via credit card or business payment platforms like Square, those don't require 1099s from you. Here's what saved me time: I created a simple spreadsheet tracking each vendor, how I paid them (cash/check vs credit card), their business structure (got this from W-9s), and total annual payments. This helped me quickly identify who actually needed 1099s versus who didn't. Your friend who's never done this might be flying under the radar, but the penalties for missing 1099s can be substantial ($50-$280 per form depending on how late). Better to be compliant from the start. One tip: for vendors you'll work with regularly, get their W-9 forms upfront when you first hire them. Makes tax season way less stressful than scrambling to collect everything in January.
This is super helpful! The spreadsheet idea is genius - I've been trying to keep track of everything in my head and it's been a mess. Quick question though - when you say "business payment platforms like Square," does that include things like Zelle or Venmo for Business? I've been using those for some of my contractors and wasn't sure if they count as third-party payment processors that would handle the 1099 reporting. Also, did you run into any issues getting W-9s from people after you'd already been working with them? Some of my regular vendors seem hesitant to fill out tax forms, and I'm worried about damaging those working relationships by suddenly asking for paperwork.
I went through this exact same confusion when I started my S Corp two years ago! Your accountant is absolutely correct - S Corps do need to issue 1099-NECs to qualifying service providers, but the key word is "qualifying." Here's what helped me sort through the maze: Start by understanding that you DON'T need to issue 1099s to corporations, LLCs taxed as corporations, or for payments made via credit card/third-party processors. This eliminates a lot of vendors right off the bat. For your entertainment industry expenses like hair/makeup, these can absolutely be legitimate business deductions if they're specifically for performances, auditions, or professional appearances. Just make sure you can document the business purpose - I keep notes linking each service to specific gigs or professional events. The W-9 collection process gets easier once you establish it as standard practice. I now require W-9s before making any payments over $100 to new vendors. Most professionals understand this is normal business procedure, though some personal service providers might need a gentle explanation about why you need their tax info. Don't feel bad about not knowing this initially - the entertainment industry is notorious for informal payment practices, but as an S Corp you need to follow corporate tax rules. It's a learning curve but you'll get the hang of it!
One thing nobody's mentioned - if your accounts are in a country that has a tax treaty with the US, check if there's any relief available under that treaty. For example, some countries have agreements that reduce or eliminate penalties for certain types of accounts. I discovered this after stressing for weeks about my accounts in Singapore. Turns out there were specific provisions that applied to my situation.
Do you have any resources on how to check these tax treaties? I have accounts in multiple European countries and haven't seen this mentioned in my research.
I went through this exact same situation about 2 years ago - resident alien with foreign accounts that I had no idea needed to be reported. The panic is real, but you're taking the right steps by addressing it proactively. A few things that helped me get through it: 1. The Streamlined Filing Compliance Procedures are specifically designed for situations like yours. Since you're a US resident, you'll likely use the Streamlined Domestic Offshore Procedures, which has a 5% penalty on the highest aggregate account value (but often waived for good faith efforts). 2. For the money transfers that inflated your maximum balances, document everything clearly in your statement. The IRS understands that temporary transfers can create high maximum values - just be transparent about what happened. 3. Don't worry too much about the exact interest amounts if they were minimal. Estimate as best you can from your records and note in your filing that these are good faith estimates due to lack of proper tax documents from foreign institutions. 4. Consider consulting with a tax professional who specializes in international compliance, especially given the 6-year lookback period. The cost might be worth it for peace of mind and to ensure everything is filed correctly. You're not alone in this - thousands of people discover these requirements late. The key is demonstrating that your failure to file was non-willful, which it clearly was.
This is really reassuring to hear from someone who went through the same process. I'm curious about one thing - when you mentioned documenting the money transfers that inflated the maximum balances, did you need to provide actual bank transfer records or was a detailed written explanation sufficient? I have some of the transfer documentation but not all of it, and I'm worried this might be a problem. Also, did you end up having to pay the 5% penalty, or were you able to get it waived? My maximum aggregate value was around $750k due to those transfers, so 5% would be pretty significant for me.
Sean Fitzgerald
I'm really glad I stumbled across this thread! I've been working as a tax advisor for about 8 years, and I see clients panic about Form 13873-E notices all the time. It's completely understandable - these forms look intimidating and the language is pretty technical. What you're experiencing is absolutely normal and legitimate. The Form 13873-E is the IRS's way of saying "we got your transcript request, but something wasn't filled out correctly." It's actually a good thing that the IRS has this system in place - it prevents unauthorized access to your tax information by requiring everything to be completed properly. Your HELOC timeline is a dead giveaway that this is exactly what happened. Lenders almost always request tax transcripts as part of their income verification process, and clerical errors on these forms are incredibly common. I'd estimate that about 15-20% of my clients who apply for mortgages or major loans end up getting one of these notices. The silver lining is that once your lender resubmits the corrected 4506-C, the process usually moves very quickly. In my experience, clients typically get their loan processes back on track within 3-5 business days after the correction is submitted. Don't let this stress you out over the weekend - it's really just routine paperwork cleanup that your loan officer deals with regularly!
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Brooklyn Knight
ā¢Thank you so much for your professional perspective! As someone who's completely new to this whole process, it's incredibly reassuring to hear from a tax advisor who sees this regularly. Your statistic that 15-20% of clients getting mortgages or major loans experience this really puts it in perspective - I had no idea it was that common! The fact that you call it "routine paperwork cleanup" really helps reframe my thinking about this. I was imagining all sorts of worst-case scenarios, but hearing from someone with 8 years of experience that this is just part of the normal process is exactly what I needed to hear. I really appreciate you taking the time to explain this from a tax professional's viewpoint and helping put my mind at ease for the weekend!
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NebulaNova
Just wanted to add my experience as someone who works in mortgage processing. I see Form 13873-E notices daily, and your situation is textbook - HELOC application 3 weeks ago, now getting this notice. It's almost certainly just a minor error on the 4506-C form your lender submitted. The most common mistakes I see are: - Wrong date format (MM/DD/YYYY vs DD/MM/YYYY) - Missing middle initial when it's on your tax return - Checking the wrong boxes for tax year or form type - Signature issues (especially with joint filers) Your loan officer will know exactly what to do with this. They'll compare the rejection notice against their original submission, fix the error, and resubmit. Usually takes 2-3 business days to get the transcripts back once corrected. Pro tip: When you call Monday, have the 13873-E form in front of you. The error codes on it will tell your loan officer exactly what went wrong, making the fix much faster. This definitely won't delay your HELOC closing - we build buffer time into our timelines specifically for these kinds of routine corrections.
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