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No IRS Transcript Updates 4 Weeks After Responding to Letter 12C for $8,560 W2 Verification

I got Letter 12C dated Feb. 14, 2023 (reference number 0426527365) from the IRS about my 2022 Form 1040 return asking for W2 verification. The letter I received states: "IRS Department Internal Revenue of the Treasury Service AUSC SAO OMB Clearance No.: 1545-0074 AUSTIN 02 TX 73301-0034 In reply refer to: 0426527365 Feb. 14, 2023 LTR 12C 0 R ***-**-8076 202212 30 Input Op: 0426827365 00003253 BODC: SB 108 76063 Social Security number: 76221-427-25810-3 Dear Taxpayer: We received Dec. 31, 2022, Form 1040 federal individual income tax return, but we need more information to process your return accurately. Unless required otherwise, send us your reply within the 20 days from the date of this letter. Enclose only the information we requested and any forms, schedules, or other information required to support your entries and a copy of this letter. Don't send a copy of your return unless we ask you to do so. Don't respond with a Form 1040-X, Amended U.S. Individual Income Tax Return. We'll issue any refund due to you in 6 to 8 weeks from the time we receive your response. If we don't receive a response from you, we may have to increase the tax you owe or reduce your refund." Specifically, they need documentation to support the wage/withholding entry of $8,560.00 that I reported on line 25d of Form 1040. The letter continues: "To support the amount of wage or withholding entry of $8,560.00 on line 25d of Form 1040 submit: - Form W-2, Wage and Tax Statement - Form W-2G, Certain Gambling Winnings - Form 1099-R, Distributions from Pensions, Annuities, Retirement or Profit Sharing Plans, IRAs, Insurance Contracts, etc. - Other forms reporting wage or withholding If you don't have the form you need, contact the issuer of the income statement for a copy and send it with a copy of this letter. Otherwise, send us the information in some substitute form. For example, you can send an earnings statement or paystub from your employer which shows year-to-date totals." The letter also mentioned that I could fax my information to 844-254-2836 using either a fax machine or an online fax service. It warned me to protect myself when sending digital data by understanding the fax service's privacy and security policies. Due to high volume, they can't acknowledge receipt of my fax, and my faxed signatures will become a permanent part of my filing. I faxed all my documents to their number 844-254-2836 on February 20th, but my transcripts still show N/A when I check. I'm getting worried since the letter explicitly states they'll issue any refund due "in 6 to 8 weeks from the time we receive your response." Has anyone dealt with this verification process before? I'm getting anxious since it's been a while and still no updates showing in my transcript. I'm concerned because the letter sent from "AUSTIN 02 TX 73301-0034" clearly warned that if they don't receive a response, they may increase the tax I owe or reduce my refund.

I'm going through my first Letter 12C experience right now and this whole thread has been incredibly helpful! Just wanted to chime in that I'm about 3 weeks into my own verification process and was starting to get really anxious about the N/A transcript status. Reading everyone's experiences here - especially hearing from @Ian that an IRS agent confirmed the N/A status is totally normal during manual review - has really put my mind at ease. It sounds like the key things are: 1) responding within the 20-day window (which you did), 2) keeping your fax confirmation as proof, and 3) being patient during peak tax season when everything takes longer. The HelloFax recommendation from @Jessica keeps coming up and I think I'm going to use that for any future IRS communications. Getting that delivery confirmation seems worth the peace of mind compared to traditional fax machines. Ryan, it sounds like you're handling everything exactly right. The waiting is brutal but you're still well within normal processing times. Hopefully we'll all see our transcripts update soon! šŸ¤ž

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Miguel Ortiz

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@Carter totally agree with everything you said! I'm also new to this whole Letter 12C process and was honestly freaking out when I first got mine last week. This thread has been like a lifesaver - so glad to know the N/A status is just part of their normal procedure and not a sign that something went wrong. The HelloFax tip is definitely going on my list too since getting that confirmation receipt seems way better than crossing your fingers with a regular fax. It's wild how stressful this waiting period is but at least we're all supporting each other through it! 😊

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Carmen Diaz

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I went through this exact same Letter 12C verification process last year and totally understand the anxiety! The waiting period is honestly the worst part, but you're doing everything right. A few things that helped me get through it: - The N/A transcript status is completely normal - it just means they've temporarily pulled your return for manual review - The 6-8 week timeline starts from when they actually begin processing your faxed documents, not when you sent them - Peak tax season means everything takes longer, so don't panic if it goes beyond 8 weeks Since you responded within the 20-day window by faxing on Feb 20th, you're in full compliance. At 4 weeks in, you're still well within normal processing time. I'd recommend waiting until at least week 8-10 before calling, since they'll just tell you to wait anyway. Keep that fax confirmation safe as proof of your timely response. The verification process is slow but it does work - your refund is just sitting in the queue waiting for its turn. Hang in there! šŸ™

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Don't forget about foreign tax complications if your ETFs or index funds hold international stocks! My Vanguard VXUS generates foreign taxes that I can claim as either a deduction or credit.

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Aisha Hussain

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Is it always better to take it as a credit rather than a deduction? I've seen both options on my tax software.

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Myles Regis

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Generally the credit is better because it's a dollar-for-dollar reduction in your tax liability, while a deduction just reduces your taxable income. However, there's a limit on the foreign tax credit - it can't exceed your US tax liability on the foreign income. For most people with international ETFs, the credit amount is small enough that you'd take the full credit. But if you're in a very low tax bracket, sometimes the deduction might work out better. Your tax software should calculate both and recommend the better option for your situation.

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Great question! I was confused about this exact same thing when I started investing. Yes, you absolutely still owe taxes on those reinvested dividends - the IRS treats them as if you received the cash and then immediately used it to buy more shares. Since you mentioned you're holding VTI and VXUS, most of those dividends will likely be "qualified dividends" which get the favorable capital gains tax treatment (0%, 15%, or 20% depending on your income level) rather than being taxed as ordinary income. Your brokerage will send you a 1099-DIV that breaks down qualified vs. non-qualified dividends. One silver lining - those reinvested dividends do increase your cost basis in the funds, so when you eventually sell, you'll have less capital gains to pay taxes on since your purchase price will include all those reinvestments you already paid taxes on. $780 in dividends isn't too bad for your first year! Just make sure to save some cash for the tax bill if you haven't been setting aside money for taxes on your investment gains.

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This is super helpful! I'm also new to investing and had no idea about the cost basis thing. So basically every time dividends get reinvested, it's like I'm buying more shares at that day's price, and that becomes my new cost basis for those specific shares? That actually makes me feel better about paying taxes on dividends I never see in cash - at least it's helping reduce future taxes when I sell. Quick follow-up question - when you say "save some cash for the tax bill," roughly what percentage should I expect to pay on qualified dividends? I'm probably in the 22% tax bracket for regular income if that helps.

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Amaya Watson

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One thing nobody mentioned - the support test is key here. If you provide more than half of your own support from EARNED income (your campus job), then kiddie tax doesn't apply regardless of age. Calculate all your expenses (portion of housing, food, tuition not covered by scholarships, books, clothing, medical, etc.) and compare to what you earned from working. If your $4,200 job income is more than half your total support costs, you might escape the kiddie tax entirely!

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Grant Vikers

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This! My daughter was in almost the identical situation and we documented all her expenses to show she provided more than half her support. The campus job plus a summer internship put her over the threshold. No kiddie tax applied even though she had investment income.

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Chloe Harris

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Great question Leo! Since you're 19, a full-time student, and claimed as a dependent, you'll likely need to deal with kiddie tax rules. However, there might be some good news in your situation. First, the kiddie tax only applies to unearned income (your $3,800 in investment gains) above $2,300. So roughly $1,500 of your investment income could be taxed at your parents' higher rate. But here's the key point that Amaya mentioned - if you can prove you provided more than half of your own support through earned income, the kiddie tax won't apply at all! You need to calculate ALL your expenses for the year: your share of room/board, tuition not covered by scholarships/financial aid, books, clothing, food, transportation, medical expenses, etc. If your total support costs are less than $8,400 ($4,200 Ɨ 2), then your campus job income covers more than half your support and you'd escape the kiddie tax entirely. This could save you hundreds of dollars compared to having that $1,500 taxed at your parents' rate. Make sure to keep detailed records of all your expenses - this is something the IRS might want to see documented if questioned. Even if you don't meet the support test this year, understanding this rule can help you plan for future years!

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This is really helpful advice! I never thought about calculating my total support costs to see if I could avoid the kiddie tax altogether. Quick question though - when calculating "support," do things like my parents' health insurance that covers me count toward the total? And what about if they pay my car insurance? I'm trying to figure out if I'm even close to that $8,400 threshold or if it's way higher than what I actually earned from my campus job.

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This thread has been incredibly helpful! I'm a newcomer here and also dealing with H&R Block delays - filed 4 days ago and getting anxious since I'm used to TurboTax's quick acceptance. Reading everyone's experiences really puts things in perspective. The batch processing explanation from Taylor makes so much sense, and I had no idea there could be such a gap between "filing" and actual transmission to the IRS. I'm definitely going to check my spam folder first thing after seeing Jordan's success story, then follow the systematic approach everyone's outlined. It's reassuring to know this seems to be a common H&R Block issue rather than something specific to my return. Thanks to everyone who shared their experiences - this community knowledge is invaluable for those of us navigating tax software switches!

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Welcome to the community! I'm also new here and just went through this exact same anxiety with H&R Block - filed 8 days ago and was freaking out until I found this thread. The collective wisdom here has been amazing! I ended up finding my acceptance notification in my spam folder from 3 days ago, just like Jordan mentioned. It's honestly ridiculous how H&R Block's system is so much slower at updating compared to other services, but at least now we know it's a widespread issue and not something wrong with our individual returns. Definitely start with that spam folder check - seems like that's solved the mystery for quite a few people here. Good luck and thanks for sharing your experience too!

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Liam McGuire

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I'm dealing with this exact situation right now! Filed with H&R Block 5 days ago after switching from TurboTax and was getting really worried seeing the extended pending status. This thread has been absolutely invaluable - I had no idea about H&R Block's batch processing system or how much slower their status updates are compared to other services. Based on everyone's advice, I just checked my spam folder and found my acceptance notification from yesterday! It was buried in my junk mail folder along with other automated emails. It's frustrating that their system shows "pending" even after acceptance, but I'm so relieved to finally have confirmation. For anyone else in this situation, definitely check your spam/junk folder first before panicking - seems like this is a really common issue with H&R Block's email filtering. Thanks to everyone who shared their experiences, especially Taylor for the professional insight about the batch transmission process!

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That's such great news that you found your acceptance notification! I'm also new to this community and have been following this thread closely as someone considering switching from TurboTax to H&R Block next year. Your experience (and everyone else's) has been really eye-opening about what to expect with their system delays. It's honestly concerning that H&R Block's interface still shows "pending" even after the IRS has already accepted the return - that seems like a significant user experience issue they should address. I'm glad this thread exists as a resource for people going through this stressful situation. The spam folder check seems to be the magic solution for so many people here! Thanks for updating us on your outcome - it gives hope to others still waiting for their acceptance.

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Paolo Marino

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I went through this same situation about 18 months ago when I started my marketing consultancy LLC. Like many others here have mentioned, I got stuck in analysis paralysis trying to nail down the perfect business name before applying for my EIN. The reality is that the trade name field is completely optional on the EIN application. Your EIN gets tied to your LLC's legal name from your Articles of Organization, not whatever DBA you might use later. I ended up leaving that field blank and got my EIN within 24 hours of applying online. What really helped me was realizing that you need your EIN for almost everything else in the business setup process - bank accounts, business credit cards, vendor applications, client contracts, etc. Waiting to perfect my trade name was literally holding up my entire business launch. I eventually registered my DBA about 4 months later with my state's Secretary of State office for $45. The process was simple - just filled out a one-page form with my LLC's legal name, desired trade name, and EIN. No need to contact the IRS about the change since they only track your legal entity name for tax purposes. My advice: submit your EIN application now and don't let the trade name decision delay your business progress. You can always register a DBA later when the right name comes to you!

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Ryder Ross

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@Paolo Marino This is exactly what I needed to hear! I ve'been stuck in the same loop for weeks now, constantly second-guessing myself about whether I should wait to have everything perfect before applying for the EIN. Your point about the EIN being needed for basically every other business setup step really hits home - I ve'already had to delay opening my business bank account because I don t'have the tax ID yet. It s'really encouraging to see so many people in this thread who went through the exact same confusion and came out fine on the other side. I think I was overthinking the whole process because I assumed everything had to be set in stone from the beginning, but it sounds like there s'actually a lot more flexibility than I realized. I m'definitely going to submit my EIN application this week with the trade name field left blank. Better to get the ball rolling now than to keep putting everything on hold while I debate business names. Thanks for sharing your timeline and experience - it s'really helpful to hear from someone who s'actually been through the process!

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Yara Haddad

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I can definitely relate to this confusion! I went through the exact same dilemma when I started my LLC about 2 years ago. The good news is that you're overthinking this - the trade name field on the EIN application is completely optional for LLCs. Your EIN is tied to your LLC's legal name (the one on your formation documents with the state), not any trade name or DBA you might use later. I submitted my EIN application with the trade name field blank and received my number within 48 hours with no issues whatsoever. About 8 months later when I finally decided on a business name I liked, I registered it as a DBA with my state for $60. It was a simple one-page form that just required my LLC's legal name, the desired trade name, and my EIN. I never had to update anything with the IRS since they only care about your legal entity name for tax purposes. My biggest regret was waiting so long to apply for the EIN while I debated names. You need that tax ID for opening business bank accounts, setting up payment processing, applying for business licenses, and so many other critical setup tasks. Don't let the perfect business name decision hold up your entire launch timeline - get your EIN now and worry about the trade name later when inspiration strikes!

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Carmen Ruiz

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@Yara Haddad Thank you so much for sharing your experience! This entire thread has been incredibly reassuring. I m'a complete newcomer to the LLC world and was really stressing about getting everything perfect "before" moving forward. Your point about needing the EIN for basically every other business setup step really resonates - I ve'been putting off so many important tasks because I thought I needed to have my business name completely figured out first. It s'really helpful to hear from someone who s'been through this exact process and can confirm that leaving the trade name blank doesn t'cause any problems down the line. I m'definitely going to stop overthinking this and submit my EIN application this week. The consensus from everyone here seems clear - get the EIN first, then handle the DBA later when you re'ready. Thanks for helping me realize I was making this way more complicated than it needed to be!

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