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I made the mistake of not dealing with this properly at my first nanny job and it was a NIGHTMARE come tax time. If your employer won't do a W-2, you'll have to file as self-employed using Schedule C and Schedule SE, and you'll pay BOTH portions of Social Security/Medicare taxes (15.3% instead of 7.65%). Plus, quarterly estimated tax payments are your responsibility if you go the self-employed route. Don't ignore this! The penalties add up.
As someone who's worked in tax compliance for years, I want to emphasize that getting this right from the start is crucial. You're absolutely correct to be concerned about this - many people get into trouble by treating nanny work as casual income. The key point everyone's made about you being a household employee (not an independent contractor) is spot-on. Since you'll be earning $14,400-18,000 annually, this definitely triggers the household employer tax requirements. Here's what I'd suggest for your conversation with the family: Be upfront that you want to handle taxes properly and ask how they plan to manage payroll taxes. You can mention that household employees earning over $2,400 annually require proper tax withholding and a W-2. If they seem hesitant, explain that it protects both of you - you from tax penalties and them from potential liability for unpaid employment taxes. The IRS takes household employment taxes seriously, and the penalties can be substantial for both parties. Document everything - keep records of all Zelle payments, your work schedule, and any agreements. Even if they handle taxes properly, good records are essential for your own tax filing.
This is really helpful advice! I'm glad I found this community before starting the job. One quick question - when you mention documenting everything, should I be taking screenshots of the Zelle payments or is there a better way to track them? I want to make sure I have proper records but I'm not sure what format would be most useful for tax purposes. Also, if the family does agree to handle things properly with a W-2, do I still need to keep my own detailed records or can I rely on their payroll documentation?
Has anyone addressed the potential need for a Form 8832 (Entity Classification Election) in this situation? When my father-in-law passed and left his S-corp to my husband, we had to file this to maintain the S election through the estate transfer process.
Actually, Form 8832 is for entities that want to change their classification. For maintaining an S-corp status during estate transfer, you probably filed Form 8553 (Election by a Small Business Corporation) or possibly a statement under Revenue Ruling 2008-18. The bigger issue is that estates are only allowed to hold S-corp stock for 2 years (3 years in some cases) before it terminates the S election.
I went through a very similar situation when my mother passed last year and left me her S-corp. One critical thing I learned that hasn't been mentioned yet is the importance of getting the business properly valued as of the date of death for estate tax purposes and for establishing your stepped-up basis. The IRS requires a formal business valuation if the estate is large enough to require an estate tax return (Form 706), but even if you're below that threshold, having a professional valuation done can save you significant capital gains taxes if you ever sell the business later. The stepped-up basis rule means you inherit the business at its fair market value on the date of death, not what your father originally paid for it. Also, make sure you understand the quarterly estimated tax requirements. Since S-corp income passes through, the estate (and potentially you as beneficiary) may need to make quarterly payments to avoid underpayment penalties. The timing can get tricky when ownership transfers mid-year. I'd strongly recommend getting both a CPA experienced with estates and a business attorney involved sooner rather than later. The two-year limit on estates holding S-corp stock that Juan mentioned is real and has serious consequences if you miss it.
This is incredibly helpful, Andre. I'm realizing I may have already made some mistakes by not getting a proper business valuation done yet. My dad passed in September and I've been so focused on keeping the business running that I didn't think about the stepped-up basis implications until now. Do you know if it's too late to get a retroactive valuation done as of his date of death? And when you mention quarterly estimated payments - does that mean I personally might owe taxes on the S-corp income even if I haven't taken any distributions from the estate yet? I've been reinvesting everything back into the business to keep it stable during this transition period. Also, the two-year limit is concerning - does that timer start from the date of death or from when the estate was officially opened? I'm not sure I'll be ready to either distribute the business or make any major decisions about it within two years given how complex everything has been.
I'm dealing with a nearly identical situation and this discussion has been incredibly enlightening! My parents want to add me to their deed for their home that's appreciated from $140k to $475k over the past 20 years. After reading everyone's experiences, I'm definitely going to pause and get professional advice before moving forward. The potential capital gains tax difference between carryover basis and stepped-up basis could be enormous in my case - we're talking potentially $80k+ in additional taxes if we ever need to sell. I had never heard of transfer on death deeds before this thread, but that sounds like it could be the perfect solution for our family. It would accomplish my parents' goal of avoiding probate while preserving the stepped-up basis advantage for me. A couple of questions for those who went the professional consultation route: 1) Did you find it helpful to meet with the tax professional and estate planning attorney separately, or together in a joint consultation? 2) For those whose parents were initially resistant to exploring alternatives to the quitclaim deed - what specific points or information helped change their minds? My parents are very much in the "let's just keep it simple" mindset, but I want to make sure we're making an informed decision that truly is best for everyone involved. The Medicaid lookback period issue is another factor I need to discuss with them since they're in their mid-70s. Thank you to everyone who shared their experiences - this thread is going to save me from making a potentially costly mistake!
@Javier Torres Great questions! I went through this process last year and can share what worked for me. For the professional consultations, I actually found it most helpful to meet with them separately first, then do a brief joint follow-up call. The tax professional gave me really detailed numbers on gift tax implications and capital gains scenarios, while the estate planning attorney focused more on the bigger picture of asset protection and alternative strategies. Having that separate foundation let me ask more targeted questions when we all talked together. Regarding convincing parents who want to keep "it simple -" what finally got through to mine was when I put together a simple one-page comparison showing the actual dollar impact. I calculated three scenarios: 1 quitclaim) deed now, 2 transfer) on death deed, and 3 traditional) inheritance. When they saw that the simple "quitclaim" could potentially cost our family $60k+ in unnecessary taxes, suddenly exploring alternatives didn t'seem so complicated anymore! I also emphasized that transfer on death deeds are actually simpler in many ways - no probate court, no lawyers needed after they pass, property transfers automatically. Once they understood it accomplished their keep "it simple goal" better than a quitclaim, they were much more open to it. The key was presenting it as let "s'make sure we re'choosing the truly simplest option that protects everyone rather" than your "idea won t'work. Parents" want to feel like they re'making good decisions for their kids, so framing it that way helped a lot. With your numbers $140k (to $475k appreciation ,)the math should be pretty compelling for exploring alternatives!
This thread has been absolutely invaluable! I'm facing a very similar situation where my parents want to add me to the deed of their home that's appreciated significantly over the years. What really stands out to me from everyone's experiences is how the "simple" quitclaim deed approach can actually create much more complexity and expense down the road. The carryover basis issue seems to be the biggest gotcha - potentially costing tens of thousands in unnecessary capital gains taxes compared to inheriting with stepped-up basis. I'm particularly intrigued by the transfer on death deed option that several people mentioned. It sounds like this could give families the best of both worlds - avoiding probate (which seems to be most parents' main concern) while preserving the stepped-up basis tax advantage. I need to research whether this option is available in my state. The Medicaid lookback period consideration is something I never would have thought about on my own. With parents in their 70s, long-term care is definitely a possibility within the next 5-10 years, so understanding how property transfers might affect eligibility is crucial. One thing I'm taking away from all these stories is that the upfront cost of consulting with both a tax professional and estate planning attorney is nothing compared to the potential savings from making an informed decision. It sounds like the investment in professional guidance pays for itself many times over. Thanks to everyone who shared their real experiences - this is exactly the kind of practical insight you can't get from generic online articles!
Did you get any kind of receipt or confirmation when you originally had your taxes prepared? Even if they didn't file, they should have given you physical copies of your completed returns. If you have those, you could file them yourself by mail to get the process started while you fight with H&R Block. Also, for the stimulus money you're owed, I'd recommend filing Form 3911 (Taxpayer Statement Regarding Refund) with the IRS. That specifically traces missing stimulus payments and can be processed separately from your regular tax return.
This is solid advice. I'd add that mailing in your returns now is better than waiting for H&R Block to resolve this. The IRS is still dealing with paper return backlogs, so the sooner you get them in the mail, the better. Just make sure to make copies of everything before sending!
This is absolutely infuriating! I can't believe H&R Block would put you through this. A year of waiting for nearly $10k that you were rightfully owed? That's not just an inconvenience - that's a serious financial hardship. Here's what I'd do immediately: First, gather every piece of documentation from your original visit - receipts, copies of returns, appointment confirmations, anything. Then contact both the original location AND corporate headquarters simultaneously. Don't wait for one to respond before trying the other. When you call corporate, be very clear about the timeline and financial impact. Mention that you've been financially struggling while waiting for THEIR mistake to be resolved. Ask specifically for their "Peace of Mind Guarantee" to cover not just the refiling fees, but additional compensation for the year-long delay. Also, since you're dealing with 2021 and 2022 returns, time is becoming a factor. The IRS typically has a 3-year statute of limitations for claiming refunds, so you need to get those 2021 returns filed soon. Consider filing a complaint with your state's attorney general office as well - they often have consumer protection divisions that take these cases seriously, especially when large companies are involved. You shouldn't have to pay a single penny more to fix their mistake. Stand firm on that!
This is such helpful and thorough advice! I especially appreciate the reminder about the 3-year statute of limitations - I hadn't even thought about that time pressure. You're absolutely right that I shouldn't pay another penny for their mistake. One question though - when you mention contacting both the local office AND corporate simultaneously, should I be worried about them giving me conflicting information or passing me back and forth between departments? I'm already so frustrated with this situation and don't want to get caught in some bureaucratic runaround. Also, do you think it's worth mentioning the financial hardship aspect right upfront, or should I start with just the facts of their error and escalate from there if they're not responsive?
Isabella Tucker
One thing to consider - even with a parenting plan that specifies who claims the kids, the IRS will still apply their own tiebreaker rules if both parents claim them. The parenting plan helps show intent and agreement, but the IRS's main concerns are: 1. Where did the kids physically spend the most nights during the tax year? 2. If that's equal, which parent has the higher AGI? I found this out the hard way when my custody agreement said I could claim our daughter, but my ex's house was technically her primary residence (she spent more nights there). The IRS sided with my ex despite our agreement saying otherwise. Also, keep in mind that intentionally disregarding a custody agreement for tax purposes isn't automatically "tax fraud" in the IRS's eyes - it's a dispute about qualification. But repeatedly claiming a dependent when clearly not entitled to could potentially be viewed as a knowing misrepresentation.
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Jayden Hill
ā¢This is so important to understand! The IRS doesn't automatically enforce custody agreements. Their tiebreaker rules are what matter legally for tax purposes, regardless of what's in your parenting plan. Though in most cases, a well-written parenting plan will align with the IRS rules.
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Christopher Morgan
I've been through a similar dependent dispute, and from what I've learned, the IRS typically takes 4-12 months to resolve these conflicts. The fact that you received your refund doesn't mean they've made a determination yet - they process returns first, then audit later. A few key points based on my experience: 1. **Documentation is crucial** - You did the right thing including the parenting plan and AGI proof with your return. Keep copies of everything, plus any additional records showing where the children actually lived (school records, medical records, etc.). 2. **The "night test" matters most** - Even with a custody agreement, the IRS will ultimately look at where the children spent the majority of nights during the tax year. If your partner had the kids for more than half the year AND has higher income, you're in a strong position. 3. **Communication timeline** - In my case, it took about 7 months before the other party received an IRS notice. I never got any communication until much later when they confirmed the resolution in my favor. 4. **Fraud vs. dispute** - Unless there's clear evidence of intentional deception (like fabricated documents), the IRS usually treats these as qualification disputes rather than fraud cases. The conflict is already flagged in their system. The waiting is definitely stressful, but it sounds like you've done everything correctly. Just keep your documentation organized and be patient with their process.
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Freya Pedersen
ā¢This is really helpful! I'm curious about the "night test" you mentioned. How exactly does the IRS verify where the children actually spent their nights? Do they typically request school enrollment records or medical records as proof, or do they mainly rely on what the parents provide in their documentation? I'm asking because our custody arrangement has the kids with us slightly more than half the time (about 55%), but I want to make sure we have the right type of documentation ready if they ask for additional proof beyond just the parenting plan.
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