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One thing to add to all this great advice - make sure your business bank account always maintains enough balance to cover your quarterly estimated tax payments. Since S-Corp profits pass through to your personal return, you'll likely owe estimated taxes throughout the year. I learned this the hard way when I transferred almost everything to my personal account early in the year, then got hit with a big estimated tax bill and had to scramble to move money back to the business account to make the payment. Your tax preparer's 80% suggestion might be accounting for this - keeping that 20% cushion for taxes and unexpected business expenses. Also, if you're making these transfers frequently, consider setting up a more systematic approach. I now do monthly distributions of a set amount, which makes the bookkeeping much cleaner and helps with cash flow planning.
This is such good advice about the quarterly payments! I'm just getting started with my S-Corp election and hadn't even thought about estimated taxes yet. When you say "systematic approach" with monthly distributions, do you base that amount on your previous year's profits or try to estimate current year earnings? I'm worried about taking too much early in the year if my income ends up being lower than expected.
Great question! I base my monthly distributions on a conservative estimate of current year earnings, usually around 70-80% of what I think I'll make. This helps avoid the cash flow crunch you mentioned. Here's what I do: At the beginning of each year, I estimate my total S-Corp profit, then calculate what I'll need for estimated taxes (usually around 25-30% of profit). I set aside that tax money first, then divide the remaining amount by 12 for monthly distributions. If my income ends up being higher than expected, I can always take additional distributions later in the year. If it's lower, I'm not scrambling to put money back into the business account. The key is being conservative with your estimates and always keeping that tax cushion untouched. Your tax preparer should be able to help you calculate reasonable estimates based on your business trends. Better to be cautious in year one of your S-Corp election while you figure out the rhythm!
I've been through this exact situation with my S-Corp LLC! Your tax preparer is correct - transferring money from your business account to personal account doesn't create additional tax liability since S-Corp profits already pass through to your personal tax return. You're already paying taxes on those business earnings whether the cash sits in the business account or your personal account. The 80% recommendation is likely about maintaining adequate business reserves for quarterly estimated tax payments (since you'll owe taxes on the pass-through income) and keeping some buffer for unexpected business expenses or opportunities. It's not a tax rule, just good financial planning. One important note: make sure every transfer is properly documented in your books as a "shareholder distribution" rather than just random transfers. Clean documentation is crucial if you're ever audited. Also, keep in mind that you need to maintain "reasonable salary" (which sounds like your tax preparer addressed by putting you on payroll) before taking distributions - this prevents the IRS from reclassifying distributions as wages subject to additional payroll taxes. Since you mentioned minimal business expenses, you might not need to keep as much in the business account as someone with higher overhead, but definitely keep enough for your quarterly tax obligations!
This is really helpful, especially the point about documenting transfers as "shareholder distributions" rather than random transfers. I've been pretty sloppy with my record-keeping and just marked them as "owner withdrawals" in QuickBooks. Quick question - when you say "reasonable salary," is there a rule of thumb for what percentage that should be relative to total business profit? My current payroll salary is way lower than what I'm taking in distributions, and I'm wondering if that's going to be a red flag if I ever get audited. Also, do you handle the quarterly estimated tax payments from the business account or transfer money to personal first and then pay from there? I haven't made any estimated payments yet this year and starting to worry I'm going to owe a huge amount come tax time.
Welcome to the community! That negative balance is definitely your refund - congrats on getting $5,849 back! The minus sign threw me off when I first started checking transcripts too, but it just means the IRS owes YOU money. The changing "As Of" date is totally normal and nothing to stress about. It's just their computer systems doing routine updates and maintenance. Since you're getting a refund instead of owing money, that date doesn't affect your refund timing at all. Your return was processed on 2/24 (that 150 code), so your refund should hit your account soon if it hasn't already. Everything on your transcript looks completely standard for Head of Household with dependents and EIC. Just keep checking "Where's My Refund" for the most accurate timing - it's way easier to understand than trying to decode all these transcript codes! š
Thank you so much for the welcome and explanation! This is my first time checking a tax transcript and I was honestly getting pretty anxious seeing that minus sign and all those changing dates. It's such a relief to know that negative balance means I'm actually getting money back - the IRS really doesn't make this intuitive at all! I've been checking "Where's My Refund" obsessively and it shows my refund is approved, so hopefully it hits my account soon. Really appreciate how welcoming and helpful everyone in this community is to newcomers like me who are still figuring out all this tax stuff! š
Welcome to the community! That negative balance of -$5,849 is actually great news - it means the IRS owes YOU that money as your refund! I know the minus sign is super confusing at first (it threw me off too when I was new to reading transcripts), but that's just how the IRS shows credits on your account. The changing "As Of" date is completely normal and happens to everyone - it's just their computer systems doing routine maintenance and updates. Since you're getting a refund rather than owing money, this date has zero impact on your refund timing. Your transcript shows your return was processed on February 24th (that 150 code), so you should see your money hit your account soon if it hasn't already. All your transaction codes look perfectly normal for Head of Household with dependents and earned income credit. I'd recommend sticking with the "Where's My Refund" tool for timing updates rather than trying to decode every little transcript change - it's much more user-friendly! Once you see an 846 code appear on your transcript with a date, that's when you'll know the refund has been officially sent. Hope this helps ease some of the confusion! š
Has anyone had to deal with this for previous tax years? I just realized I over-contributed to my 401k in 2022 when I had two jobs, but I already filed and received my refund for that year. Is it too late to fix? Would I need to file an amended return?
Unfortunately, you're in a tougher situation. The IRS requires excess deferrals to be withdrawn by April 15 of the year following the contribution (so April 15, 2023 for 2022 contributions). If you miss that deadline, you can't avoid the double taxation issue - you'll pay taxes on that money now AND when you eventually withdraw it in retirement. You should still contact your plan administrator to discuss options, but be prepared that you might not be able to avoid the double taxation at this point. You may need to file an amended return, but talk to your plan administrator first to understand your specific situation.
Just went through this exact same situation last month! I over-contributed by about $2,800 when I switched jobs mid-year. Here's what worked for me: 1. Called my current 401k provider (not the old one) and explained I exceeded the annual limit due to job change 2. They handled everything - calculated the excess plus earnings and processed the corrective distribution 3. Got my 1099-R about 10 days later 4. Filed my taxes normally, reporting the excess distribution as income for 2024 The key thing that surprised me was that the earnings on the excess contribution get taxed in the year you receive the distribution (2024), not 2023. So make sure you understand that when you get your 1099-R. Don't stress too much - this is super common and the 401k providers deal with it all the time. Just make sure you get it handled before April 15th to avoid the double taxation issue that @Haley Bennett mentioned for previous years.
This is really helpful, thank you! It's reassuring to hear from someone who just went through this recently. Quick question - when you called your current 401k provider, did you need to have any specific information ready besides the excess amount? Like your old employer's plan details or anything like that? Also, did the whole process affect your ability to contribute to your 401k going forward, or were you able to resume normal contributions right away?
Great question! When I called, I had my W-2s from both employers handy so I could give them the exact contribution amounts from each job (box 12, code D). They also asked for my SSN and the approximate dates of employment at each company, but nothing too complicated. The excess contribution correction didn't affect my ongoing contributions at all - I was able to keep contributing normally to my current 401k right away. The correction is completely separate from your future contribution capacity. Just make sure you don't max out again this year if you're planning to change jobs mid-year! One tip: when you call, ask them to email you a confirmation of the corrective distribution request. Having that paper trail was helpful when I filed my taxes.
I'm dealing with this exact same thing right now! Just checked my transcript and saw -$2,156 and had a mini heart attack thinking something went wrong with my filing š But reading all these comments makes me feel so much better - it's honestly reassuring that literally everyone goes through this same panic the first time they see those minus signs! The IRS really should put some kind of disclaimer or explanation on transcripts because this backwards system is so confusing. Thanks everyone for sharing your experiences - now I can actually sleep tonight knowing that negative means I'm getting money back instead of owing it! š
The panic is so universal! š I literally did the exact same thing - saw those minus signs and immediately thought I had somehow messed up my taxes catastrophically. It's honestly wild that the IRS hasn't figured out that maybe, just maybe, using backwards accounting signs confuses normal people who aren't CPAs! Like would it kill them to add a simple legend that says "negative = refund, positive = amount owed"? But hey, at least we're all part of the "survived my first transcript panic attack" club now! Hope your $2,156 hits your account soon! šø
I literally just went through this EXACT same confusion yesterday! Opened up my transcript and saw -$1,847 and immediately thought "oh no, what did I do wrong?!" š° Spent like 30 minutes googling and panicking before I found out that the IRS basically does everything backwards from how normal humans think about money. It's honestly insane that they use accounting terminology on documents meant for regular people - like why not just put "REFUND AMOUNT" instead of confusing minus signs?? But yeah, your -$4,322 is definitely your refund! The IRS shows it as negative because from THEIR perspective, it's money going OUT of their system to you. Super counterintuitive but at least now we're all experts at reading these confusing transcripts! Congrats on getting money back! š
This thread is so validating! I thought I was the only one who had a full meltdown seeing those minus signs š Like seriously, who designed this system?? I actually called the IRS hotline in a panic thinking there was some error, only to be on hold for 2 hours just to have them tell me "negative means refund ma'am" š¤¦āāļø The IRS really needs to hire some UX designers because this transcript system is a nightmare for regular people. But hey, at least we all survived our first transcript panic attacks and can help other people avoid the same heart attacks!
Freya Pedersen
2 Has anyone tried just not reporting these winnings at all? These sweepstakes sites don't send 1099s and I've never heard of anyone getting caught for not reporting them. Not saying you should do that, just curious if there are actual consequences.
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Freya Pedersen
ā¢10 Bad idea. Even without a 1099, you're legally required to report ALL income. The sites might not send 1099s to you, but they're still reporting their payouts to the IRS in their business tax filings. The IRS has ways of matching this data. A friend of mine skipped reporting about $4000 in online winnings and got a CP2000 notice two years later with penalties and interest. Not worth the stress or money.
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TommyKapitz
I've been dealing with similar sweepstakes casino winnings for the past couple of years. Based on my experience and what I've learned from my tax preparer, you're absolutely right to report it as "prize money not gambling" since these sites specifically operate under sweepstakes laws to avoid gambling regulations. One important thing to keep in mind - even though they don't send you a 1099, many of these sites are still required to report large payouts to the IRS on their end. So definitely report it to avoid any potential matching issues down the road. Also, make sure you're keeping track of the total amount you deposited/spent throughout the year, not just your winnings. While you can't deduct losses the same way as traditional gambling when reporting as prize money, having those records could be helpful if there are ever questions about the net amount of your winnings during an audit.
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Amara Nnamani
ā¢That's really helpful insight about the sites potentially reporting payouts on their end even without sending 1099s! I hadn't considered that angle. Quick question - when you mention keeping track of deposits/spending, do you mean just for record-keeping purposes, or is there actually a way to use those amounts to reduce the taxable income from winnings when reporting as prize money? My understanding was that unlike gambling winnings, you can't offset prize income with losses, but I want to make sure I'm not missing something.
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