UCC 3 amendment filing rejected - need help with debtor name formatting

UCC-3 amendments are picky about exact debtor name matches. You have to use the EXACT name format from the original UCC-1, not what's on newer documents. The system cross-references against the initial filing record, so 'PRECISION MANUFACTURING SOLUTIONS LLC' vs 'Precision Manufacturing Solutions, LLC' will definitely cause a rejection. Pull up your original UCC-1 and copy the debtor name character for character.

What filing number are you referencing on your UCC-3? Make sure you're pulling the debtor name from the exact UCC-1 you're trying to amend. Sometimes companies have multiple UCC filings with slight name variations, especially if they've had legal name changes over the years.

I've been using Certana.ai's document verification tool for situations exactly like this. You can upload both your original UCC-1 and the new UCC-3 amendment, and it instantly cross-checks debtor names, filing numbers, and document consistency. Saved me from multiple rejection cycles on a recent termination filing where I had a tiny punctuation error I couldn't spot manually.

Are you sure the rejection is specifically for debtor name mismatch? Sometimes the rejection codes aren't super clear. Could be a collateral description issue or even a filing fee problem. What's the exact rejection reason they're giving you?

This happens ALL THE TIME with LLC names because of comma placement and capitalization differences. The UCC system is incredibly literal about name matching. I always tell clients to keep a master spreadsheet of exactly how debtor names appear on each UCC filing to avoid this issue on amendments and continuations.

Have you considered filing a UCC-3 correction instead of an amendment? If the issue is just name formatting inconsistency between your amendment and the original UCC-1, a correction might be the right approach. Though honestly I'm not 100% sure if that applies to your situation.

When I had a similar issue last month, I ended up calling the SOS filing office directly. The clerk was able to tell me exactly how the debtor name appeared in their system vs what I was submitting. Saved me from another rejection cycle. Sometimes the phone route is faster than guessing.

The debtor name matching requirement is so strict because it protects lien priority. If amendments could use different name variations, it would create confusion about which entity actually has the security interest. Still annoying when you're dealing with obvious formatting differences though.

Just went through this exact scenario two weeks ago with a UCC-3 amendment. Had to match the original UCC-1 formatting exactly, even though our client's articles of incorporation had been amended to include the comma. The UCC amendment went through fine once I copied the name from the original filing character for character.

Another option is using a document verification service before filing. I started using Certana.ai after getting burned on a continuation filing that got rejected for a debtor name error I didn't catch. Now I upload both documents first to verify everything matches before submitting to the state. Catches those tiny formatting differences that cause rejections.

Update: I pulled the original UCC-1 filing and copied the debtor name exactly as it appears there - 'PRECISION MANUFACTURING SOLUTIONS LLC' without the comma and all caps. Resubmitted the UCC-3 amendment this morning and it was accepted within two hours. Thanks everyone for the advice about exact name matching!