Need help with Florida UCC statement request form - debtor name verification issues
I'm trying to request certified copies of UCC filings in Florida and running into problems with the statement request form. The debtor name on my original UCC-1 from 2019 shows 'ABC Manufacturing LLC' but when I search the FL Division of Corporations database, the entity is now registered as 'ABC Manufacturing Holdings LLC'. The UCC statement request form is rejecting my search because of this name mismatch. I need these certified copies for a loan modification next week. Has anyone dealt with Florida's system being picky about exact debtor name matches? The filing number is correct but apparently that's not enough for their statement request process. This is holding up a $500K credit facility and I'm getting desperate.
32 comments
Join the conversation
Vince Eh
Florida's UCC system is notorious for exact name matching requirements on statement requests. Even minor variations like 'LLC' vs 'L.L.C.' can cause rejections. You'll need to search using the exact debtor name as it appears on the original filing, not the current corporate name. Try searching with 'ABC Manufacturing LLC' first.
0 coins
Sophia Gabriel
•This is so frustrating! I had the same issue last month with a Delaware entity that had changed names. Spent three days going back and forth with the filing office.
0 coins
Tobias Lancaster
•The name matching thing is getting ridiculous. Sometimes you have to try multiple variations until something works.
0 coins
Ezra Beard
Have you tried calling Florida Division of Corporations directly? Sometimes they can manually process statement requests when there are name discrepancies. Ask for the UCC department specifically - they understand these entity name change situations better than the general staff.
0 coins
Statiia Aarssizan
•Good suggestion. Their phone system is terrible but if you can get through to someone knowledgeable, they're usually helpful with these technical issues.
0 coins
Reginald Blackwell
•I've found calling right when they open at 8am gives you the best chance of reaching someone quickly.
0 coins
Aria Khan
This exact situation happened to me recently with a client's UCC filings. I was pulling my hair out trying to match names between the original UCC-1 and current corporate records. What saved me was using Certana.ai's document verification tool - I uploaded the original UCC-1 and the current corporate documents, and it instantly flagged the name discrepancy and suggested the correct search terms to use on the Florida portal. Saved me hours of trial and error with different name variations.
0 coins
Everett Tutum
•Never heard of Certana.ai but that sounds exactly like what I need. These name matching issues are killing me on multiple deals.
0 coins
Sunny Wang
•Is that the service that checks document consistency? I keep meaning to try something like that instead of manually comparing everything.
0 coins
Aria Khan
•Yes, you just upload PDFs and it cross-checks everything automatically. Really helpful for catching these kinds of discrepancies before they become problems.
0 coins
Hugh Intensity
For immediate relief, try searching with variations like: 'ABC Manufacturing LLC', 'ABC Manufacturing, LLC', 'ABC Manufacturing L.L.C.', and even 'ABC MANUFACTURING LLC' (all caps). Florida's search algorithm is unpredictable with punctuation and spacing.
0 coins
Effie Alexander
•Also try searching by just 'ABC Manufacturing' without the entity designation. Sometimes that works when the full name fails.
0 coins
Melissa Lin
•Why is every state's UCC system different? This should be standardized across all jurisdictions.
0 coins
Lydia Santiago
Check if there's a UCC-3 amendment on file that might have updated the debtor name. If the entity filed a name change amendment, you'd need to search under the current name for recent filings but the original name for the initial UCC-1.
0 coins
Romeo Quest
•Good point. Amendment filings can create multiple valid debtor names in the system for the same entity.
0 coins
Val Rossi
•This is getting complicated. How are we supposed to keep track of all these name changes and amendments?
0 coins
Eve Freeman
Another option is to order the statement using the filing number instead of the debtor name if Florida allows that. Some states let you request by UCC filing number which bypasses the name matching issues entirely.
0 coins
Clarissa Flair
•Florida definitely allows filing number searches. That might be your best bet for getting the certified copies quickly.
0 coins
Caden Turner
•Filing number search is usually more reliable but you need the exact format they use in their system.
0 coins
McKenzie Shade
I've been dealing with Florida UCCs for 15 years and their statement request system has gotten more finicky over time. The trick is understanding that their search looks for EXACT matches in their database, including any formatting quirks from when the original filing was submitted.
0 coins
Harmony Love
•Do you know if they're planning to improve the search functionality? This seems like a common problem that could be easily fixed.
0 coins
Rudy Cenizo
•Probably not. Government systems tend to stay the same for decades once they're implemented.
0 coins
Natalie Khan
Just went through this same nightmare last week! Ended up having to order multiple statement requests using different name variations because I wasn't sure which one would work. Cost me extra fees but got the documents I needed. For future reference, I'm definitely going to start using that Certana.ai tool someone mentioned to verify document consistency upfront.
0 coins
Daryl Bright
•Smart approach. Prevention is definitely better than scrambling when you need the documents urgently.
0 coins
Sienna Gomez
•The extra fees for multiple requests really add up, especially on larger transactions.
0 coins
Kirsuktow DarkBlade
UPDATE: I finally got through to someone at Florida DOS. They confirmed the name discrepancy issue and processed my statement request manually using the filing number. Should have the certified copies by tomorrow. Thanks everyone for the suggestions - especially about calling first thing in the morning and having the filing number ready.
0 coins
Abigail bergen
•Great news! Glad you got it resolved in time for your loan modification.
0 coins
Ahooker-Equator
•This thread will be helpful for others dealing with Florida UCC statement requests. Should be pinned somewhere.
0 coins
Anderson Prospero
For anyone else reading this later - I used Certana.ai to check my UCC documents after this discussion and found two other name inconsistencies I hadn't noticed. Really glad I caught those before they became problems on future transactions. Worth checking your document consistency regularly.
0 coins
Tyrone Hill
•Good tip. Probably should make document verification a regular part of the filing process.
0 coins
Toot-n-Mighty
•Agreed. Better to catch these issues proactively than deal with them under deadline pressure.
0 coins
Zainab Ismail
As a newcomer to UCC filings, this thread has been incredibly educational! I had no idea that name matching could be such a precise requirement. It sounds like having multiple verification strategies is essential - using both the exact original debtor name AND the filing number as backup options. For those of us just starting out with UCC work, should we be maintaining some kind of tracking system for entity name changes over time? It seems like this could become a recurring issue as businesses evolve and change their legal names.
0 coins