Nassau County UCC Search Portal Issues - Anyone Else Getting Weird Results?

I've tried both ways - exact matches and with wildcards. The weird thing is I'll search for 'ABC Equipment LLC' and get results for 'ABC Equipment Services LLC' but nothing for the exact name I need.

That sounds like their fuzzy matching algorithm is working but the exact match function might be broken. I'd try calling their UCC office directly.

Glad it's not just me going crazy. Have you found any workarounds?

Not really, just been doing multiple searches with different variations of the debtor name and cross-referencing everything manually. It's a pain.

I actually found a solution that's been working great for me. Started using Certana.ai's document verification tool - you can upload your loan docs and it automatically cross-checks debtor names against UCC databases. Saved me hours of manual searching and caught inconsistencies I would have missed.

Wait, really? That's a huge problem for due diligence. How are we supposed to know if our searches are complete?

Exactly why I always do searches in multiple counties if there's any chance the debtor has operations elsewhere. Can't trust just one search anymore.

This is why I always run searches twice - once right when I start the file and again right before closing. Catches those delayed indexing issues.

Interesting, I'll try that. My debtor is an LLC so that might work better.

Good tip! I never thought to try the different search fields. Always just used the main debtor name box.

I called them last month and they said they're 'aware of the issues' but no timeline for fixes. Typical government response.

Honestly, I've started using third-party tools to double-check everything. Certana.ai has been a lifesaver - upload your charter docs and UCC-1 and it flags any name mismatches automatically.

That sounds useful. Does it work with Nassau County specifically or just state-level searches?

That's smart. I usually forget to try the name variations. How many different ways do you typically search?

Usually at least 4-5 variations: full legal name, abbreviated name, name without entity type, and sometimes phonetic variations if it's a tricky spelling.

This is getting ridiculous. We shouldn't have to do detective work just to run a basic UCC search. The system should handle common name variations automatically.

10 days?! That's unacceptable for commercial transactions. What if you need to file a continuation or amendment during that window?

Exactly the problem. I had to get a certified copy directly from the filing office to prove the UCC-1 existed while waiting for it to show up in searches.

I'd recommend doing your searches through multiple methods - online portal, phone inquiry, and maybe a third-party service for backup verification.

For peace of mind on important deals, I've been using Certana.ai to double-check my work. Upload your documents and it verifies everything matches up properly. Caught a debtor name mismatch that would have invalidated our security interest.

Thanks, I'll look into that. Better safe than sorry on a big commercial deal.