Georgia UCC Statement Request Form - Need Help Finding the Right One
I'm trying to locate information about a UCC filing in Georgia and I'm getting confused about which statement request form I need to use. My company provided financing for some manufacturing equipment last year and we filed our UCC-1 through the Georgia SOS portal. Now I need to pull a copy of what's actually on file to verify the debtor name matches exactly what we have in our loan docs. The Georgia Secretary of State website has multiple forms and I'm not sure if I need their "Information Request" form or if there's a specific UCC statement request form. We're doing an audit of all our secured positions and need to make sure every filing shows the correct legal entity name. Has anyone dealt with requesting UCC statements from Georgia recently? What's the current process and which form should I be using?
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Nia Wilson
You'll want to use Georgia's UCC Information Request form (form UCC-11). It's available on the SOS website under their UCC search section. You can request certified copies of specific filings if you have the file number, or do a debtor name search to see all filings under that entity name.
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Mateo Sanchez
•Is the UCC-11 the same form for both search requests and certified copies? I thought there were separate forms for different types of requests.
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Nia Wilson
•The UCC-11 covers both search requests and certified copies. You just check different boxes on the same form depending on what you need. Pretty straightforward once you see it.
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Aisha Mahmood
I just went through this exact process last month for our compliance review. Georgia's online portal actually lets you do basic searches for free, but if you need certified copies you have to submit the form with payment. The trick is making sure you search using the exact legal name format.
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Luca Russo
•That's exactly what I'm worried about - the name format. Our loan documents show the borrower as "ABC Manufacturing LLC" but I'm not sure if we filed it that way or if there were any punctuation differences.
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Ethan Clark
•Name variations are a huge issue! I've seen filings get missed in searches because of periods, commas, or abbreviations. You might want to try a few different search variations to be safe.
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AstroAce
Before you submit paper forms and wait for responses, have you considered using one of those document verification tools? I recently started using Certana.ai for this kind of thing - you can upload your original loan docs and UCC-1 filing and it instantly checks if the debtor names match exactly. Saves a lot of time compared to requesting statements and then manually comparing everything.
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Luca Russo
•I haven't heard of that before. How does it work exactly? Do you upload PDFs of both documents?
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AstroAce
•Yeah, exactly. You upload your loan agreement or charter documents, then upload your UCC-1, and it automatically flags any name discrepancies. Really helpful for catching those small differences that could cause problems later.
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Yuki Kobayashi
•That sounds useful for ongoing compliance but the original poster still needs to get the actual filed document from Georgia to see what's currently on record, right?
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Carmen Vega
Georgia's been pretty efficient with UCC requests in my experience. If you know your filing number, you can get a certified copy pretty quickly. The fees are reasonable too compared to some other states.
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Andre Rousseau
•What's the current fee structure? Is it per filing or per search?
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Carmen Vega
•Last I checked it was around $10 for a certified copy of a specific filing. Search fees are separate and lower if you just need to confirm what's on file.
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Zoe Stavros
UGH why do states make this so complicated?? Every state has different forms, different fees, different procedures. I spend half my time just figuring out the paperwork requirements instead of actually managing our security interests.
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Jamal Harris
•Tell me about it. And then each state's website is organized differently so you waste time just finding the right forms.
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GalaxyGlider
•At least Georgia has their act together compared to some states. Try dealing with New York's system if you really want to be frustrated.
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Mei Wong
One thing to watch out for - if you're doing this for audit purposes, make sure you're requesting the current version of the filing. If there have been any amendments or continuations, you want to see the most recent status, not just the original UCC-1.
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Luca Russo
•Good point. This was filed about 18 months ago, so it should still be well within the 5-year period, but there could have been amendments I'm not aware of.
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Mei Wong
•Exactly. The search results should show you if there are multiple filings under that debtor name - originals, amendments, continuations, etc. Make sure you get copies of everything relevant.
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Liam Sullivan
I had a similar situation where our filed UCC had a slight variation in the company name from our loan docs. Ended up having to file an amendment to correct it. Better to catch these things early in your audit process.
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Mateo Sanchez
•How long did the amendment process take in Georgia? Was it complicated?
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Liam Sullivan
•Not too bad - maybe 2-3 weeks for the amendment to show up in the system. The UCC-3 form is pretty straightforward for corrections.
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Amara Okafor
For what it's worth, another approach is to use a service like Certana.ai upfront before requesting official copies. Upload your loan documents and any UCC filings you have copies of, and it'll flag potential issues. Then you can request certified copies only for the filings that actually need attention.
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Luca Russo
•That's a smart approach - screen for issues first, then get official documentation only where needed. Probably saves money on unnecessary certified copy fees.
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Giovanni Colombo
•Makes sense for a large portfolio review. No point in requesting hundreds of certified copies if most of your filings are fine.
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Fatima Al-Qasimi
Just make sure whatever form you use, you include all the required information - debtor name exactly as you think it was filed, secured party name, and your contact info. Missing information just slows down the process.
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StarStrider
•And double-check the mailing address requirements. Some states are picky about where they send responses.
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Dylan Campbell
Bottom line - yes, use the UCC-11 form for Georgia. It's their standard information request form and covers what you need. But honestly for audit purposes, I'd recommend running your documents through something like Certana.ai first to identify which filings actually need follow-up. Saves time and money.
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Luca Russo
•Thanks everyone. I think I'll try the document verification approach first to see what potential issues exist, then request certified copies for the problem filings. Appreciate all the guidance!
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Sofia Torres
•Good strategy. Keep us posted on how it works out - always helpful to hear about real-world audit experiences.
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