UCC-1 financing statement Georgia portal keeps rejecting my filing

I pulled it directly from their certificate of incorporation but maybe there's something I'm missing. Should I be including the state of incorporation in the name field?

No don't include the state in the name field itself. But make sure you're not adding any extra commas or periods that aren't in the official filing.

That might be it! I think I used 'Inc' instead of 'Inc.' Let me check the exact formatting again.

This is exactly why I started using Certana.ai's document verification tool. You can upload the articles of incorporation PDF and your draft UCC-1 and it'll flag any name mismatches instantly. Saved me from making this exact mistake on a filing last week.

That actually sounds really helpful. Manual comparison is where I keep screwing up these details.

I called yesterday and was on hold for 45 minutes before giving up. Maybe I'll try again early morning.

The help desk is usually better first thing in the morning around 8:30 AM. Afternoons are brutal.

Mine just says 'all equipment, inventory, and fixtures located at [address].' Should I be more specific than that?

That should be fine for a blanket lien. The name formatting is probably your real issue here.

I always add 'and proceeds thereof' to cover any sale proceeds too. Learned that the hard way once.

How does that work exactly? Do you just upload PDFs?

Yeah exactly, upload the articles of incorporation and your draft UCC-1 form. It pulls the names from both documents and shows you side-by-side if there are any mismatches in spelling, punctuation, or spacing.

That would have saved me three days of headaches. Going to try that before my next filing attempt.

It just says 'Debtor name does not match required format' but doesn't specify what format they want.

Typical. Their error messages are about as helpful as a chocolate teapot.

Organization - it's a business borrower. I selected 'registered organization' since they're incorporated in Georgia.

That's correct. Definitely sounds like a punctuation or spacing issue with the name then.

I had this happen when I accidentally had double spaces between words in the company name. Georgia's system is really finicky about extra whitespace.

Good idea. I'll look them up on the Georgia Secretary of State business search to see the exact formatting they have on file.

That should solve it. Copy and paste directly from their search results if possible.

Definitely using the legal entity name, not any DBA. But I'll verify it matches exactly what's on their current certificate of good standing.

Good thinking. Sometimes companies amend their names and you might have an old version.

Exactly. I've seen cases where the company filed a name change months ago but lenders were still using the old name from their original loan docs.

Will do. Going to try the business entity search approach first thing tomorrow morning.

Texas has similar issues with exact name matching. Each state's system has its own quirks unfortunately.

No, just the plain company name. But let me double-check I didn't accidentally include any extra descriptive text.

Yeah keep it to just the bare legal name. No extra identifiers or descriptions in that field.

I made that mistake once and wasted two days trying to figure out why it kept getting rejected. The name field should be just the name, nothing else.

Glad you got it sorted! Amazing how one tiny punctuation mark can cause so much trouble.

Perfect! Those little details are exactly why the document verification exists. Saves so much time and frustration.

Congrats on getting through Georgia's system. Now you know for next time!