Tennessee UCC statement request form - getting copies of filed documents
Need help with Tennessee's UCC statement request process. I'm trying to get copies of all UCC filings for a debtor we're considering for a large equipment loan. The SOS website has the search function but I need the actual filed documents, not just the summary info. Has anyone dealt with Tennessee's statement request form recently? I'm seeing conflicting info about whether I need to use their specific form or if there's an online option now. Also not sure about the fees - website shows $10 per document for copies but I'm seeing references to bulk pricing. This is for due diligence on about 15-20 potential UCC-1s and UCC-3s from the search results. Any recent experience with Tennessee's document request process would be helpful.
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Collins Angel
Yes, Tennessee still requires their specific statement request form for certified copies. You can't just print from the search results if you need official documents for due diligence. The form is on the SOS website under UCC services. For 15-20 documents you're looking at $200+ in fees. Make sure you have the exact filing numbers from your search results - they won't search by debtor name on the request form.
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Marcelle Drum
•Thanks for confirming about the form requirement. Do you know if they process these electronically now or is it still mail/fax only? I'm under a tight deadline for this loan review.
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Collins Angel
•Last time I dealt with them it was still fax or mail for the request form, but they can email the copies back if you specify that on the form. Turnaround was about 3-4 business days when I did it six months ago.
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Tate Jensen
Be careful with Tennessee's search results - I've found discrepancies between what shows up in the online search and what the actual filed documents contain. Had a situation where the search showed a continuation but when I got the certified copy, the collateral description was completely different from what we expected. Ended up having to request copies of the original UCC-1 plus all amendments to get the full picture.
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Adaline Wong
•This is exactly why I always get the actual documents for any serious due diligence. The search summaries can be misleading, especially with amended filings.
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Gabriel Ruiz
•Wow, that's concerning. How often do you see these kinds of discrepancies? Makes me wonder if our current process is thorough enough.
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Tate Jensen
•Not super common but it happens enough that I never rely on just the search results for loan decisions. The collateral descriptions especially can get mangled in the summary view.
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Misterclamation Skyblue
I've been using Certana.ai's document verification tool for this exact situation. You can upload the PDFs you get from Tennessee and it instantly cross-checks everything - debtor names, filing numbers, document consistency. Super helpful when you're dealing with multiple UCC-1s and UCC-3s because it catches discrepancies that are easy to miss when reviewing 20 documents manually. Just upload the PDFs and it runs the verification automatically.
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Peyton Clarke
•Never heard of Certana.ai before but that sounds useful for due diligence reviews. Does it work with all states or just certain ones?
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Misterclamation Skyblue
•Works with documents from any state since it's analyzing the actual PDFs, not connecting to specific databases. Really handy for catching name inconsistencies between related filings.
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Vince Eh
Quick question about Tennessee fees - do they charge per page or per document? I'm looking at some continuation statements that might be multiple pages each and trying to budget for this request.
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Sophia Gabriel
•It's per document, not per page. So a 3-page UCC-3 continuation would still be $10 total, not $30.
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Tobias Lancaster
•That's a relief! Some states charge per page and it gets expensive fast with longer filings.
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Ezra Beard
Make sure you double-check the debtor names before submitting your request. Tennessee is picky about exact matches and if the name on your request doesn't match exactly what's on file, they'll reject the whole thing. Learned this the hard way when dealing with LLCs that had slight variations in how the entity name was recorded.
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Statiia Aarssizan
•Good point about name matching. I always copy/paste directly from the search results into the request form to avoid typos.
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Reginald Blackwell
•Smart approach. Those little details can really slow down the process if you have to resubmit.
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Aria Khan
Anyone know if Tennessee accepts credit card payment for statement requests or is it still check/money order only? Their website isn't super clear about payment methods for the document requests.
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Everett Tutum
•When I did it last year they accepted credit cards over the phone after you fax the request form. But you have to call them - can't do it online.
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Sunny Wang
•Thanks, that's helpful. Calling is fine if it speeds up the payment processing.
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Hugh Intensity
Just a heads up - Tennessee's UCC office can be swamped during certain times of the year. I've seen turnaround times stretch to 7-10 days during busy periods like end of quarter when lots of continuations are being filed. If you're under deadline pressure, might want to call and ask about current processing times.
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Effie Alexander
•Good to know. Do they offer expedited processing for an additional fee?
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Hugh Intensity
•I don't think they have an official expedited service, but if you explain the situation when you call they're usually pretty helpful about prioritizing urgent requests.
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Melissa Lin
For what it's worth, I've found Tennessee's UCC staff to be really responsive when you call with questions. Much more helpful than trying to figure everything out from their website. If you're dealing with a complex request with multiple filings, definitely worth a phone call before submitting.
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Lydia Santiago
•Agreed, their phone support is surprisingly good compared to some other states. They actually know what they're talking about.
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Romeo Quest
•That's refreshing to hear. Some state offices make you feel like you're bothering them when you call.
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Val Rossi
One more thing to consider - if you're doing this for multiple loans or expect to be requesting Tennessee UCC documents regularly, it might be worth setting up an account with their office. I think they offer some kind of volume pricing for regular users, though I haven't looked into the details.
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Eve Freeman
•Interesting, I'll have to ask about that when I call. We do enough Tennessee deals that volume pricing could make sense.
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Clarissa Flair
•Let us know what you find out about the volume pricing. Always looking for ways to reduce due diligence costs.
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Caden Turner
Update on my experience with Tennessee statement requests - just got my documents back via email in 4 business days. Process was smoother than expected. The key was having all the filing numbers exactly right from the search results. Also used that Certana tool someone mentioned earlier to verify everything matched up correctly - definitely saved time compared to manual cross-checking.
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McKenzie Shade
•Great to hear it worked out well. Four days is pretty reasonable turnaround for that many documents.
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Harmony Love
•Thanks for the update! This gives me confidence to move forward with our request. Going to try the Certana verification too.
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Mateo Rodriguez
Thanks for sharing all this detailed info about Tennessee's UCC document request process. As someone new to handling due diligence on secured transactions, this thread has been incredibly helpful. I'm particularly interested in the mention of discrepancies between search results and actual filed documents - that's definitely something I wouldn't have thought to watch out for. Quick question: when you're requesting multiple documents like this, do you typically request them all on one form or submit separate requests? Also wondering about the timing - if I'm working on a deal that might close in 2-3 weeks, should I be concerned about the documents being "stale" by closing, or is there a standard practice for how current these need to be for loan documentation?
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