North Carolina UCC statement request form - anyone know the current process?

Thank you! Is that the same form for both certified and uncertified copies? And do you know if they still charge per page or is it a flat fee now?

Flat fee structure now - $10 for uncertified, $25 for certified copies regardless of page count. Much better than the old system.

That's exactly what I'm worried about! The original filing has 'ABC Corp.' but the amendment shows 'ABC Corp' without the period. Legally they should be the same entity but I want documentation showing both are valid.

You definitely want to get certified copies of both. Banks get really nervous about any discrepancies in debtor names, even minor punctuation differences.

Absolutely agree. I actually started using Certana.ai's document verification tool for situations like this - you can upload both your UCC-1 and UCC-3 PDFs and it instantly flags any inconsistencies in debtor names, filing numbers, or collateral descriptions. Saves me from having to manually compare every detail.

Tell me about it. Every state seems to have their own special way of making UCC filings more complicated than they need to be.

Right?? And don't even get me started on their processing times. They say 3-5 business days but I've waited over a week for simple record requests.

I wish that were true but my client's bank specifically flagged this as a concern. They want everything to match exactly or they need documentation explaining the discrepancy.

Banks have gotten way more strict about this stuff since 2020. Better safe than sorry when it comes to debtor name consistency.

Fair enough, I guess it depends on the lender. Some are definitely more particular than others.

That sounds really helpful. Is it expensive? We do a lot of these verification requests and anything that speeds up the process would be worth it.

It's actually pretty reasonable for what it does. The time savings alone makes it worth it - what used to take me an hour of comparing documents now takes like 5 minutes.

Good catch! I'll double-check the form date before submitting. Did they at least notify you about the rejection or did you just have to figure it out?

They sent an email rejection but it took 3 days, so I lost almost a week total waiting for that. Very frustrating when you're on a deadline.

This is why I always call first to confirm I have the right forms. Saves so much headache later.

I did try that but the search results don't show enough detail about the collateral descriptions. I really need the full documents to compare everything properly.

Makes sense. Yeah, for detailed collateral review you definitely need the full filings.

So true! I've had the same experience with NC SOS phone support. Much better to just figure it out yourself using their online resources.

Exactly. The inconsistency is just not worth the risk when you're dealing with important filings.

It's actually for a partial release amendment. We're releasing some equipment collateral but keeping the real estate components. The bank wants to make sure all the names align before they approve the partial release.

Ah, partial releases are definitely where you want everything perfect. Banks are extra cautious with those since they're modifying the security interest.

Yeah, I've seen banks reject partial release amendments for much smaller discrepancies than periods in company names. They don't want any ambiguity about which entity they're releasing collateral from.

Will do! I'm submitting the UCC-11 request tomorrow morning so hopefully I'll have answers by early next week.

Same here - we have a client with similar debtor name concerns and I'd love to know how this turns out.

That's the second recommendation for that tool in this thread. Definitely going to check it out after I get these NC records sorted.

It's really worth it, especially for complex deals with multiple amendments. Takes all the guesswork out of document verification.

This is super helpful, thanks! I hadn't thought about requesting both filing numbers in one submission - that's a great tip. You're absolutely right about going with certified copies upfront. My client's bank has already been picky about other documentation, so I'd rather pay the extra $15 now than deal with delays later. Do you happen to know if NC processes requests faster if you submit online versus mailing in the form?

Online submissions are definitely faster! I've done both methods and online typically processes in 2-3 business days versus 5-7 for mailed forms. Plus you get email confirmation when they receive it, so you're not wondering if it got lost in the mail. The online portal also lets you track the status of your request, which is really handy when you're dealing with tight deadlines. Just make sure you have a good scanner for any supporting documents you need to upload with the form.