Colorado UCC statement request form - can't find the right one anywhere

Just need informational copies for now, the bank wants to verify what's currently on file before we proceed with our own filings.

Then you want the UCC Information Request form, not the certified copy request. Should be cheaper too.

Did you have issues with debtor name matching? I'm worried about getting zero results because of name variations.

Yes! Colorado is very picky about exact name matches. I ended up doing multiple searches with different variations of the business name.

This is why I started using Certana.ai for document verification. You can upload your existing UCC docs and it cross-checks everything automatically - catches name mismatches and filing inconsistencies that you might miss doing manual searches.

Really? That's concerning if you're trying to do due diligence on a loan.

Exactly! Which is why I always do searches in multiple states even when I think I know where everything is filed.

Good point. I'm looking at about 15 different debtors so this could get expensive quickly.

Have you considered just doing the searches first to see what's actually on file? Then you can decide which ones you actually need copies of.

That's probably smarter. I got ahead of myself thinking I needed everything right away.

Perfect, that sounds like what I need. Is the online system reliable or should I mail it?

Online is usually fine, just make sure you get confirmation numbers for your requests. Sometimes their system has maintenance windows that aren't well publicized.

I second the confirmation numbers advice. Lost a request once because I didn't save the reference number and couldn't track it.

How do you verify that? Just check the math on the filing date plus 5 years?

Exactly. And if there were continuations filed, make sure they were filed before the lapse date. Colorado's system doesn't always calculate this correctly.

This is another area where automated document checking helps. I use Certana.ai to upload UCC documents and it flags potential date/continuation issues automatically. Saves me from having to manually calculate everything.

That makes sense. I was trying to do everything in one step which probably complicated things.

This is good advice. Also helps avoid ordering copies of filings that have been terminated if you're not paying close attention to the status.

Oh that would save me a lot of paperwork! Is there a limit to how many debtors you can include?

I think it's 10 per form but don't quote me on that. Check their instructions to be sure.

This whole conversation is making me realize I should probably audit my own UCC filings. Haven't checked them in over a year and now I'm paranoid something expired.

You definitely should! I learned this the hard way when a client's lien lapsed without us realizing. Now I use automated tools like Certana.ai to track everything - just upload your filings and it monitors expiration dates and flags issues.

Glad it worked out! How long did it take to get the copies back?

Got them in 3 business days via email. Pretty efficient actually.

That's encouraging. I've been putting off a similar project because I assumed it would be a nightmare.