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Been dealing with Kansas UCC searches for 15 years and they've always had formatting inconsistencies. The key is making sure your original filing is correct and keeping good documentation. The search database is just a finding tool, not the official record.
That makes sense. I was treating the search results as the authoritative source when I should be focusing on the actual filing documentation.
Exactly. The certified copy of your UCC-1 is what matters legally, not how it displays in search results.
Daniel White
Just went through this exact situation with a client. What worked was getting a certified copy of the original filing and including a note in our documentation explaining the search display discrepancy. The auditors had no issues with it.
Nolan Carter
•That's a practical solution. Shows you're aware of the discrepancy and have the correct documentation.
I'll request the certified copy tomorrow. Thanks for the suggestion - this has been really helpful.
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Tami Morgan
Just want to say thanks for posting this question - I'm dealing with something similar and this thread has been super helpful. The jurisdiction issue especially since I was about to file in the wrong state!
Owen Jenkins
•Glad it helped! This forum is great for figuring out these tricky UCC issues.
Always happy to help prevent filing mistakes. Been there myself too many times!
Rami Samuels
Update for anyone following this - I ended up using that Certana.ai tool mentioned earlier to double-check everything before filing. It caught that my debtor name on the UCC-1 didn't exactly match what was in the loan agreement (missing a comma in the LLC name). Would have probably caused problems down the road. Filed in Delaware as suggested and it went through without issues. Thanks everyone!
Lilah Brooks
•Perfect example of why it's worth taking the time to verify everything before filing. Congrats on getting it sorted out.
Julia Hall
•Excellent outcome. Security entitlement filings can be tricky but sounds like you nailed it.
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Whatever you do, don't close on this purchase without getting title insurance that specifically covers UCC liens. I learned this lesson the hard way on a $200k machinery deal that went sideways when a 'terminated' lien turned out to still be active.
That's terrifying. Did you have any recourse against the seller?
Had to sue them but they'd already spent the money. Title insurance would have been way cheaper than litigation.
Dylan Wright
Just uploaded my UCC search results to Certana.ai after reading this thread and wow, it found 2 potential issues I completely missed in my manual review. One filing had a partial debtor name match that could create problems, and another had overlapping collateral descriptions with different serial number formats. This tool is definitely worth the time investment for complex searches.
Dylan Wright
•Super straightforward - just upload your UCC filing PDFs and it does all the cross-checking automatically. Gives you a clear report showing any conflicts or issues.
Carmen Ruiz
•Yeah the automated verification catches stuff that's easy to miss when you're comparing documents manually.
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One more thing to consider - make sure you're using the correct filing number from the original UCC-1 on your termination. I've seen cases where people get the debtor name right but use an incorrect or partial filing number, which also causes rejections. The filing number has to match exactly, including any leading zeros or specific formatting that the state requires.
Good point about the filing number formatting. Some states are really picky about that.
Chloe Green
•I double-checked the filing number and it looks correct, but I'll verify the formatting requirements for my state.
Update us on what works! I have a similar situation coming up next month with a client whose corporate name changed after their original UCC-1 filing. Would love to know which approach is most successful.
Chloe Green
•Will do! I'm going to try filing with the original debtor name format first and include a cover letter as suggested.
Lucas Adams
•That's probably your best bet. Keep us posted on how it goes.
Aisha Abdullah
Update us when you get it resolved! I'm dealing with a similar situation in Nevada and want to know if the exact character matching approach works.
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Isabella Ferreira
•Will do. Planning to try the automated document verification approach first since manual comparison clearly isn't working. Deadline pressure is making me nervous about another rejection.
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Aisha Abdullah
•Smart move. Better to use tools that catch issues upfront than risk missing the continuation deadline.
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Ethan Wilson
CA UCC statement service has definitely gotten more strict over the years. I remember when you could get away with minor formatting differences but now they reject everything that's not perfect. Makes you wonder if it's automated screening or just picky reviewers.
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NeonNova
•Probably automated. Most states moved to computer screening for basic formatting issues. Saves them review time but creates more rejection headaches for filers.
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Isabella Ferreira
•That would explain why the rejections are so nitpicky. Computer matching would flag any tiny difference that a human reviewer might overlook.
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