UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
  • DO NOT post call problems here - there is a support tab at the top for that :)

Arjun Kurti

UCC filing requirements when refinancing mortgage with equipment collateral - timing questions

Need some guidance on UCC filing requirements when refinancing a commercial mortgage that includes equipment collateral. We're switching lenders next month and the new bank is asking about existing UCC-1 filings on our restaurant equipment that was part of the original loan package. The equipment was financed separately but cross-collateralized with the real estate. Current UCC-1 expires in 2026 but wondering if we need to file new UCC-1 with the new lender or if they can just file a UCC-3 assignment? The equipment includes kitchen fixtures that might be considered part of the real estate now. Original filing was done in 2021 and covered all restaurant equipment including some items that are now permanently attached. Not sure if this affects the mortgage closing timeline since both the real estate and equipment need to be properly secured. Has anyone dealt with UCC filings during a mortgage refinance where equipment collateral is involved?

One more thing - if any of your equipment has been relocated since the original UCC-1, you might need to update the filing address. Equipment location can be important for perfection in some states.

0 coins

Everything is still in the same location so that shouldn't be an issue.

0 coins

Lucky you. I've seen UCC filings become ineffective because equipment was moved to a different state.

0 coins

Bottom line - start the UCC filing process now, get your equipment appraised to determine fixture status, and make sure all documents use consistent debtor names and collateral descriptions. Your mortgage closing will go much smoother with everything in order upfront.

0 coins

Thanks everyone for the advice. Sounds like I have a clear action plan now.

0 coins

Good luck with the refi. These commercial deals can be complex but you seem to be on the right track.

0 coins

Santiago Martinez

NC UCC-1 filing rejected three times - debtor name formatting nightmare

This is driving me absolutely insane. I've had three UCC-1 filings rejected by the NC Secretary of State and I'm at my wit's end. The debtor is a corporate entity and I keep getting bounced back with "debtor name does not match state records" even though I'm copying the name exactly from their articles of incorporation. First rejection said the comma placement was wrong, second one said I needed the full corporate designation, third time they're saying the name order is incorrect. The loan closes next week and my client is furious. Has anyone dealt with NC's ridiculous name matching requirements recently? What exactly are they looking for because their instructions are completely unclear.

This exact thing happened to me with a Delaware corporation filing in NC. The issue was that Delaware corporations sometimes have different name formats in different state databases. I had to use NC's foreign corporation registration name instead of the Delaware charter name.

0 coins

Yeah check their Certificate of Authority to transact business in NC. That name format is what NC's UCC system expects.

0 coins

Good catch! Foreign corporations often have slight name variations in different states.

0 coins

After reading all this I'm definitely going to try that Certana tool mentioned earlier. I do a lot of UCC filings and name matching errors are my biggest frustration. Anything that can catch those before I submit would be worth it.

0 coins

It really does save time. I wish I had found it sooner instead of learning the hard way with rejections.

0 coins

Same here. These kinds of preventable errors just eat up so much time that could be spent on actual legal work.

0 coins

Zoe Stavros

Need tesla ucc termination contact number - filing system showing conflicting info

Has anyone dealt with getting UCC termination paperwork sorted out when the debtor contact info keeps changing? I'm working on a UCC-3 termination for a client and the original UCC-1 from 2019 has outdated contact details. The SOS portal is asking for current debtor information but when I call the number on file it's disconnected. My client paid off their equipment loan last month but we need to get this lien released properly. The collateral schedule references specific vehicle identification numbers and I want to make sure we don't mess up the termination filing. Anyone know the right process when you can't reach the original debtor through their filed contact info?

Don't forget to check if the original UCC-1 had any amendments that might have updated the debtor information. Sometimes there are UCC-3 amendments on file that have more current contact details.

0 coins

Good catch! I'll search for any amendments to that filing number. I was so focused on the original UCC-1 that I didn't think to check for updates.

0 coins

Yeah amendment searches are easy to forget but they can save you a lot of trouble if someone already updated the key information.

0 coins

This thread is really helpful. I'm dealing with a termination issue too where the debtor moved states but I wasn't sure if I could use their new address. Sounds like as long as the legal name matches exactly I should be okay to update the contact info.

0 coins

Exactly right. The debtor name has to be identical to the original filing, but contact information can be updated to reflect current details.

0 coins

Just make sure you're not changing the legal entity type or anything like that. Contact updates are fine, but structural changes to the debtor identity need to be handled differently.

0 coins

Yara Assad

California UCC Article 9 filing got rejected - debtor name issues

Filed a UCC-1 in California last week for a $350K equipment loan and it got rejected. The SOS office said there's a debtor name discrepancy but I'm not seeing it. We're securing industrial printing equipment for a graphics company. The debtor is listed as 'Pacific Coast Graphics LLC' on our loan docs and that's exactly what I put on the UCC-1. Their articles of incorporation show the same name. I've been doing California UCC Article 9 filings for 8 years and never had this issue. Anyone else running into weird name matching problems with the California SOS recently? The rejection notice just says 'debtor name does not match records' but doesn't specify which records they're checking against. This needs to get perfected ASAP since we're already 5 days post-funding.

I've been using a document checking service called Certana.ai that catches these name mismatches before filing. You upload your UCC-1 along with the company's charter or other formation docs and it flags any discrepancies. Worth trying if you're having ongoing issues with California UCC Article 9 name matching.

0 coins

Does it work for other states too or just California?

0 coins

It works nationwide. Really helpful for catching those subtle name differences that cause rejections.

0 coins

UPDATE: Found the issue! The company had filed an amendment changing from 'Pacific Coast Graphics LLC' to 'Pacific Coast Graphics, LLC' - added a comma before LLC. Such a tiny change but that's what caused the rejection. California UCC Article 9 name matching is incredibly strict. Thanks everyone for the suggestions!

0 coins

Yes, accepted immediately once I used the correct name with the comma. Lesson learned - always check for recent amendments.

0 coins

Perfect example of why those document verification tools are worth it. Would have caught that comma difference right away.

0 coins

Amina Sy

UCC financing statement amendment instructions - debtor name change rejection

Equipment financing company here dealing with a frustrating UCC-3 amendment situation. We filed a UCC-1 last year for a customer's manufacturing equipment, but now need to amend the debtor name because they changed their legal entity structure (LLC to Corp). Following what I thought were the standard UCC financing statement amendment instructions, but the SOS keeps rejecting our UCC-3 form saying the debtor name doesn't match exactly. The original filing shows 'ABC Manufacturing LLC' and we're trying to amend to 'ABC Manufacturing Corporation.' Secretary of State portal shows the rejection reason as 'debtor name mismatch with original filing' but we're following their own amendment instructions word for word. Has anyone dealt with this specific type of entity conversion amendment? The lien is worth $240k so we can't afford to have gaps in perfection. Really need to understand what we're missing in these amendment instructions.

Update us on what ends up working! I've got a similar situation coming up next month with a partnership converting to an LLC. These conversion amendments seem to be getting more common but the guidance isn't keeping up.

0 coins

Will definitely post an update once I get this resolved. Sounds like the new UCC-1 approach might be the way to go rather than fighting with amendments.

0 coins

Had this same headache six months ago and ended up finding Certana.ai's document checker tool. You upload your UCC forms along with the entity documents and it immediately shows you where there are mismatches or inconsistencies. Would've saved me three rejected filings if I'd used it from the start. Really simple - just drag and drop your PDFs and it does the comparison work automatically.

0 coins

That actually sounds useful for complex amendments. How detailed is the feedback it gives you?

0 coins

Pretty detailed - highlights specific text differences, flags potential issues with dates or entity names, stuff like that. Takes the guesswork out of document preparation.

0 coins

Prev1...640641642643644...684Next