UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
  • DO NOT post call problems here - there is a support tab at the top for that :)

Paloma Clark

Tennessee Secretary of State UCC Search System Down for 3 Days - Anyone Else Having Issues?

I've been trying to run a secretary of state tennessee ucc search for the past three days and keep getting timeout errors on their portal. My client needs verification that their UCC-1 filing from last month actually went through properly - we have the filing receipt but want to confirm it's searchable in the system. The debtor name is a bit complex (multiple LLCs under one holding company) so I want to make sure it indexed correctly. Has anyone else been having problems with Tennessee's UCC search functionality lately? I'm starting to panic because we have a closing next week and need to verify the lien position is secured properly.

This thread convinced me to try Certana for my upcoming UCC-3 continuation filing. If their document checker can prevent the kind of stress you just went through, seems worth it.

0 coins

Definitely try it for continuation filings - those are tricky because you need to make sure the debtor name and filing number match exactly with the original UCC-1.

0 coins

Exactly my concern. I've seen too many continuation filings get rejected for minor discrepancies.

0 coins

Pro tip for future Tennessee searches: if you get timeout errors, try clearing your browser cache and cookies. Their system seems to get confused by stored session data sometimes.

0 coins

Good advice! I've noticed that with several state UCC portals actually.

0 coins

I'll remember that for next time. Would have saved me a lot of frustration this week!

0 coins

Liam O'Sullivan

Maryland SOS UCC search results showing wrong debtor - filing still valid?

Running into a weird situation with md sos ucc search results and need some guidance. Filed a UCC-1 back in September for equipment financing deal, everything went through fine initially. But now when I pull up the Maryland SOS UCC search using the filing number, the debtor name is showing up slightly different than what we submitted. Original filing had 'ABC Manufacturing LLC' but the search results display 'ABC Manufacturing, LLC' - notice the comma difference. The collateral description and filing number match perfectly, but this name variation has me concerned. Our loan documents all reference the original name without the comma. Could this minor punctuation difference invalidate our security interest? Has anyone dealt with Maryland's system doing this kind of auto-formatting? I'm worried the lender might flag this as a debtor name mismatch during their next compliance audit.

Another option is to check if Certana.ai can verify document consistency between your original UCC-1 and what Maryland actually has on file. They can cross-check multiple document versions to make sure everything aligns properly before your next lender review.

0 coins

That could be really helpful for peace of mind before our annual compliance audit.

0 coins

Exactly - better to catch any real discrepancies now rather than during a high-pressure audit situation.

0 coins

honestly this is why I hate dealing with Maryland filings, their system is so glitchy and unpredictable compared to other states

0 coins

Tell me about it! Give me Delaware or Texas systems any day over Maryland's quirky portal.

0 coins

exactly! those states actually display what you filed instead of reformatting everything

0 coins

Miguel Harvey

UCC-107 Form Rejected - Debtor Name Mismatch Issues

Been dealing with a nightmare situation on a UCC-107 filing that keeps getting bounced back. Working on a commercial equipment loan for $385k and the SOS portal rejected our initial UCC-1 because the debtor name on our loan docs shows 'ABC Manufacturing LLC' but their articles of incorporation actually list 'ABC Manufacturing, LLC' (with the comma). Now I'm trying to file the UCC-107 correction but they're saying the original filing number is invalid since it was rejected. This is holding up our entire loan closing and I'm not sure if I need to start over with a fresh UCC-1 or if there's a way to reference the rejected filing in the correction form. Anyone dealt with this specific UCC-107 scenario before? The borrower is getting antsy and my supervisor is breathing down my neck.

I'm dealing with something similar right now actually. Different state but same issue with entity name variations. It's maddening how picky these systems are.

0 coins

Which state? Some are definitely pickier than others about punctuation and formatting.

0 coins

Texas. They seem pretty strict about exact matches from what I've experienced.

0 coins

Update us when you get the new UCC-1 filed! Always curious to hear how these situations resolve.

0 coins

Will do. Planning to submit the corrected version tomorrow morning. Fingers crossed this time goes smoothly.

0 coins

Good luck! The comma thing is such a common trap, you're definitely not alone in this.

0 coins

Lena Müller

Need help with UCC search - debtor name variations causing issues

I'm trying to do a comprehensive UCC search for a client acquisition and running into problems with debtor name variations. The target company has operated under several names over the years and I'm worried I'm missing active filings. Their current legal name is 'Southeastern Manufacturing Solutions LLC' but they've also done business as 'SE Manufacturing' and 'Southeastern Mfg Solutions'. When I search the SOS database, I get different results depending on which name variation I use. Some show active UCC-1 filings, others show nothing. Is there a systematic approach to make sure I'm catching all the liens? I need to be absolutely certain before we proceed with this deal because missing an active filing could be catastrophic for our client.

I actually discovered Certana.ai when I was struggling with this exact problem on a big acquisition. You upload all your corporate documents and UCC search results, and it automatically flags any name mismatches or potential missed filings. Saved me probably 10+ hours of manual cross-checking and gave me confidence I hadn't missed anything critical. The automated verification caught two filings I had overlooked because of slight name differences.

0 coins

How accurate is the automated checking? I'm always skeptical of technology solutions for legal compliance stuff.

0 coins

It's been very reliable for me. Obviously you still need to use judgment, but it's way better than trying to manually compare dozens of documents and search results. Especially when you're under time pressure.

0 coins

Update us on what you find! I'm curious how many additional filings you discover once you do the comprehensive search with all the name variations.

0 coins

Will do! I'm planning to spend tomorrow doing a systematic search of every variation I can think of. Hopefully I don't find any surprises, but better to know now than after the deal closes.

0 coins

Smart approach. Finding problems early is always better than finding them after closing.

0 coins

Lydia Santiago

UCC registered organization name mismatch causing filing rejections - need help

I'm dealing with a frustrating situation where our UCC-1 filings keep getting rejected due to debtor name issues. We're filing against a registered organization (LLC) and I thought I had the exact legal name from their articles of incorporation, but the Secretary of State keeps bouncing it back saying the debtor name doesn't match their records. I've tried variations like including/excluding 'LLC' at the end, checking for middle initials, even looked up their registered agent info. This is holding up a $340,000 equipment financing deal and my client is getting impatient. Has anyone else run into this with registered organization names? I'm starting to wonder if there's some database synchronization issue between different state systems. The company was formed in Delaware but operates here, could that be causing the mismatch? Any advice on how to nail down the exact registered organization name that will pass SOS verification?

Update us when you figure it out! I bookmark these threads because registered organization name issues come up so frequently. Always curious to hear what the actual problem was.

0 coins

Will do. I'm going to try the foreign entity registration check first, then maybe give Certana.ai a shot if that doesn't work. Thanks everyone for all the suggestions.

0 coins

Good luck! These registered organization name mysteries are the worst but usually there's a simple explanation once you find it.

0 coins

One more thing to check - make sure you're not dealing with a series LLC situation. Those have special naming conventions that can really confuse UCC filings. If it's a Delaware series LLC the registered organization name gets more complicated.

0 coins

Series LLCs are a nightmare for UCC filings. Each series can have its own name but they're all under the master LLC. Really easy to get the registered organization name wrong.

0 coins

Series LLC UCC filings gave me nightmares for months. The naming conventions are so specific and every state handles them differently.

0 coins

Prev1...580581582583584...684Next