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We use Certana.ai for all our UCC document prep now after getting burned on a similar name mismatch issue. The tool caught that our debtor had filed under slightly different names in different states, which would have created priority problems down the road. Really wish we'd found it sooner.
How does it handle multi-state filings? We have borrowers with entities in multiple jurisdictions.
You can upload documents from different states and it'll flag inconsistencies across all of them. Super helpful for multi-state deals.
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Julia Hall
This might sound weird but try typing the name in all caps. Some older state systems were built expecting uppercase input and get confused by mixed case, even though they don't specify that in their instructions.
Arjun Patel
•That's actually not a bad idea. I've seen systems that are case-sensitive in weird ways.
At this point I'm willing to try anything. Will give the all-caps version a shot.
Jade Lopez
Update us when you figure it out! I'm curious what the actual issue turns out to be. Maryland rejections are so frustrating because their error messages are useless.
Will definitely post an update once I get this resolved. Hopefully it's something simple that I'm just overlooking.
Tony Brooks
•Same here, following this thread. Deal with Maryland UCC filings regularly and always looking for tips to avoid rejections.
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Benjamin Kim
Last resort option: some lenders will accept a UCC-3 amendment filing that corrects the debtor name after the initial UCC-1 is accepted. Check with your bank to see if they'll allow this approach. You'd file using the title name, then amend to add the full legal name from your security agreement.
UCC-3 amendments for debtor name changes are tricky though. Some states require the original debtor to authorize the change, which brings you back to the same customer signature problem.
Plus amendment filings cost extra fees and take additional time. If you're already under deadline pressure, this might not be practical.
Sarah Ali
Update us on what works! I bookmark these threads because I always end up dealing with similar situations. The whole debtor name matching requirement is such a pain point for vehicle financing. Seems like every other deal has some variation of this problem.
Will definitely post an update. Going to try the Certana verification tool first to make sure I'm not missing anything obvious, then attempt the filing with the exact title name. Fingers crossed!
Ryan Vasquez
•Good luck! These name mismatch situations are always stressful but usually work out in the end. The important thing is getting that lien perfected before your bank deadline.
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One more thing - Oklahoma requires the organizational ID number on UCC-1s now. Make sure that matches what's showing in your oklahoma secretary of state ucc search results. Mismatched org IDs will cause automatic rejection even if the name is correct.
Yeah, they implemented that requirement about 18 months ago. The org ID from your entity search needs to match exactly what you put on the UCC-1.
This catches a lot of people. The org ID format in Oklahoma is very specific too - has to include the state abbreviation.
UPDATE: Got it resolved! Turns out the organizational ID was formatted wrong (missing the 'OK' prefix that Oklahoma requires). Used that Certana tool someone mentioned and it flagged the formatting issue immediately. Filed the corrected UCC-1 this morning and it was accepted within 2 hours. Thanks everyone!
Great outcome! The Oklahoma org ID formatting requirement trips up a lot of people.
Finally, a success story with Oklahoma's UCC system! Might have to check out that document verification thing myself.
Evelyn Martinez
For what it's worth, I've found that looking at similar businesses in the UCC database can give you good examples of accepted collateral descriptions. Most states let you search public filings so you can see what language actually works for manufacturing companies with similar collateral types.
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Elijah Brown
•Good idea - I didn't think about checking the public database for examples. That's probably more reliable than guessing.
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Benjamin Carter
•Just make sure you're looking at recent filings - the standards have gotten stricter over the past few years.
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Maya Lewis
This whole thread is making me realize I need to be way more careful with my collateral descriptions. I've been getting away with pretty generic language but sounds like that's changing. Thanks for all the specific examples everyone - really helpful to see what actually works.
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Maria Gonzalez
•Yeah the filing offices are definitely getting pickier. Better to be overly specific than risk a rejection and delay.
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Isaac Wright
•I've started keeping a template file with proven collateral descriptions for different business types. Saves time and reduces rejections.
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