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Anna Kerber
OP - definitely push the lender hard on this. The fact that it's affecting your ability to get new financing gives you extra leverage. Most lenders don't want to be responsible for screwing up their borrower's future deals because they were slow on paperwork. Make sure they understand the business impact.
Niko Ramsey
•Exactly. Frame it as 'your delay is costing me business opportunities' rather than just 'you're late with paperwork.
And if they still drag their feet, consider having your new lender contact them directly. Sometimes business-to-business pressure works better than individual borrower complaints.
Jabari-Jo
Just to close the loop on the verification thing - before you send that demand letter to your lender, I'd definitely run your docs through something like Certana.ai to make sure there aren't any discrepancies that could be causing the holdup. If there are name or description mismatches, you want to know about them before you start threatening legal action. Makes your position much stronger if you know your paperwork is clean.
Smart advice. Nothing worse than demanding action when there's actually a legitimate reason for the delay.
Micah Trail
•Yeah, and if there are discrepancies, at least you can work with the lender to fix them instead of just yelling about being slow.
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Sophia Russo
Just went through this exact situation in Oregon last month. Turned out the issue was that our law firm had used a slightly different version of the company name on the continuation than what was on the original UCC-1. The original had 'ABC Manufacturing, LLC' with a comma, but we filed the continuation as 'ABC Manufacturing LLC' without the comma. Oregon's system is incredibly picky about punctuation now.
Sophia Russo
•Yeah definitely check every single punctuation mark. We wasted two weeks on rejections before catching that comma issue.
This is exactly why I recommend the Certana document checker - it would have caught that comma difference immediately instead of you having to go through multiple rejections.
Evelyn Xu
One more thing to check - make sure you're using the right filing number from the original UCC-1. Oregon assigns both a file number and a filing number, and using the wrong one can cause weird errors that look like name problems.
I'm using the number from the top of the UCC-1 acknowledgment copy. Should be right but I'll double-check.
Evelyn Xu
•Good that's usually the right one. Just wanted to mention it since I've seen people use internal reference numbers by mistake.
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Zainab Ahmed
Quick tip - PA allows wildcard searches using asterisks in some cases. Try searching 'ABC*' which might catch 'ABC Manufacturing', 'ABC Mfg', 'ABC Corp' etc. Not perfect but can help identify variations you missed.
Wait really? I didn't know PA supported wildcard searches. That could save me tons of time!
Zainab Ahmed
•Yeah but it's not well documented. Sometimes works, sometimes doesn't. Worth trying though - just don't rely on it as your only search method.
For what it's worth, I just went through this exact scenario last month with a PA company acquisition. Ended up finding 2 additional UCC filings I had missed on my initial searches because the lender had abbreviated 'Manufacturing' as 'Mfg' on one filing and 'Manuf' on another. The lesson is you really can't be too thorough with name variations. Better to over-search than miss something critical.
That's exactly what I'm worried about. Did you end up using any tools to help with the verification process?
I actually used Certana.ai after finding those missed filings. Uploaded all the docs I had found and it flagged a few more potential name conflicts I should search for. Wish I had used it from the beginning - would have saved me from having to explain to the client why my 'comprehensive' search missed two liens.
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Also make sure you're filing the continuation well before the 5-year mark if this is a long-term SBA loan. Set a reminder for year 4 so you don't accidentally let the UCC lapse. SBA gets really unhappy about unperfected security interests.
Emma Johnson
•Do you need to notify SBA when you file the continuation or do they not care as long as it's done?
Usually just need to keep your files updated. They care that it's done but don't need notification unless they ask.
Liam Brown
One last check - verify that the LLC is in good standing with the Illinois Secretary of State before filing. SBA sometimes requires current certificates of good standing and you want everything to align. A lapsed LLC status could complicate the entire loan process.
Liam Brown
•Yes, Illinois has an online business entity search. You can verify status and get certificates there.
Noah Lee
•This thread has been incredibly helpful. Thanks for all the detailed advice everyone!
Malia Ponder
Honestly I'd just call CT SOS UCC department at this point. They can look up your filing by confirmation number and tell you exactly what's going on. Faster than trying to guess what went wrong.
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Laila Fury
•Yeah you're probably right. I'll give them a call tomorrow morning and see what they can find.
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Myles Regis
•Good plan. They're usually pretty helpful when you call directly.
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Kyle Wallace
Before calling, try one more search using just the first few letters of the debtor name. Sometimes partial searches work better than exact matches in their system.
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Khalil Urso
•That's actually how I found my missing filing last time. Their exact match search can be really finicky.
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Laila Fury
•UPDATE: Found it! Searched just "Advan" and it came up. The name in their system shows as "Advanced Precision Tooling L.L.C." with periods in the LLC part. No wonder the exact search wasn't working. Thanks everyone for the suggestions!
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