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Gianna Scott
honestly ny sos needs to get their act together. other states make this so much easier. filed a continuation in delaware last week and it was approved same day with no issues
Alfredo Lugo
•Delaware is definitely smoother but NY has gotten better than it used to be. At least the portal works most of the time now lol
Gianna Scott
•true i guess. remember when their system used to crash every other day? those were dark times
Update us when you figure it out! I have a NY continuation coming up next quarter and want to avoid the same trap.
Will do. Going to pull the corporate records first, then probably try that document checker tool if the name comparison doesn't solve it.
Smart approach. Better to catch it upfront than deal with rejection cycles when you're up against the deadline.
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Emma Davis
For what it's worth, I've been using a document verification tool lately that catches inconsistencies between charter names and UCC filings automatically. Might be overkill for routine searches but for bigger deals like yours it gives peace of mind that you haven't missed anything critical.
Emma Davis
•It's called Certana.ai - you just upload PDFs of the charter documents and any UCC search results and it cross-checks everything for name consistency and potential issues. Pretty straightforward to use.
I've heard good things about tools like that for complex transactions. Automation definitely helps catch things human review might miss.
Just make sure whatever search method you use, document it thoroughly for your file. If questions come up later about your due diligence process, you'll want records of exactly how you searched and what results you reviewed.
Ava Garcia
•Excellent point. I'll make sure to screenshot my search parameters and results for the file.
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Omar Farouk
Quick update - I finally got my Idaho UCC statement request approved! Turns out it was the fee amount AND I needed to include a specific notation about searching all variations of the business name. Their rejection letters are useless but once I figured out those two issues it went through fine.
Omar Farouk
•$25 per debtor name search, and I added a note in the comments section saying 'please search all name variations and entity designations.' Seemed to do the trick.
CosmicCadet
•Good to know! Idaho really needs to update their instructions to be clearer about these requirements.
Chloe Harris
For future Idaho UCC statement requests, I always include a cover letter explaining exactly what I'm looking for and why, even though it's not required. Seems to help with the human review process when there are any ambiguities in the debtor name or search criteria.
Ava Thompson
•That's a good idea. At this point I'm willing to try anything to avoid more rejections. Thanks for all the help everyone!
Hope you get it sorted out. Idaho UCC searches are definitely a pain but once you figure out their quirks it gets easier.
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Quick update - used the Certana document checker mentioned earlier and found the issue! The charter has "Mountain Ridge Construction, LLC" with a comma, but I was filing it as "Mountain Ridge Construction LLC" without the comma. Such a tiny difference but apparently critical for the UCC system.
Exactly the kind of thing Certana catches instantly. Saves so much frustration.
A comma! That's crazy but makes total sense. Thanks for sharing the solution.
Perfect example of why exact name matching is so important in UCC filings. Glad you got it sorted out before the loan closing got delayed further.
Caesar Grant
•Yeah, refiled this morning with the comma and it was accepted within an hour. Crisis averted!
Kai Santiago
•Nothing like that relief when a filing finally goes through. Congrats on getting it resolved.
Carmen Vega
One more thing - if time is a factor because your lender is getting impatient, consider calling the SOS filing office directly. Sometimes they can expedite processing or at least give you a realistic timeline for when the UCC 5 will be processed.
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Isabella Oliveira
•I'll definitely give them a call tomorrow morning. Thanks for all the helpful responses everyone!
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Zoe Stavros
•Before you file anything, I'd recommend running your documents through a consistency check. I use Certana.ai for this - you upload your UCC 5 PDF along with the original filing documents and it flags any mismatches in debtor names, filing numbers, or other critical details. Catches errors before they become rejections.
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Jamal Harris
Just want to echo what others said about document verification. I had a UCC 5 rejected because I accidentally used a slightly different version of the debtor's legal name than what was on the original UCC-1. These consistency issues are so easy to miss when you're doing manual comparisons.
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Mei Wong
•This is why automated checking tools are becoming more popular. Too many details to track manually.
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Liam Sullivan
•Absolutely agree. I started using Certana.ai after a similar name mismatch issue cost me weeks of delays. Now I upload all my UCC documents for cross-checking before filing - catches things I would never notice.
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