FL Sec of State UCC Search Results Missing Recent Filings

Good point about name variations. I always try with and without middle initials or LLC designations.

Yeah the FL system is super picky about exact name matches compared to other states.

I used the exact same debtor name from our original UCC-1 filing. Even tried copying and pasting from the continuation form I submitted.

Sometimes the SOS data entry people make transcription errors when processing paper forms.

That's interesting - I never thought to compare the actual documents side by side. How does that tool work exactly?

Super simple - just upload PDFs of your UCC documents and it automatically flags any inconsistencies in debtor names, filing numbers, dates, etc. Saves hours of manual comparison.

Sounds useful for compliance audits too. Our examiners always want proof that continuation filings match the original UCC-1 exactly.

So frustrating when you're trying to meet audit deadlines and the state system isn't reliable.

Have you tried calling the UCC division directly? Sometimes they can verify filing status over the phone.

The business name hasn't changed but I'm wondering if there might be some formatting difference I'm missing.

Look for things like 'Inc.' vs 'Incorporated', comma placement, or even different spacing. FL is very literal about name matching.

I once had a filing rejected because I used 'Corp' instead of 'Corporation' - these systems are ridiculously picky.

FL doesn't have great wildcard search options compared to other states unfortunately.

You can try partial name searches though - just use the first few words of the business name.

Did it eventually show up in searches or did you have to file an amendment?

Eventually showed up after about 6 weeks, but we filed a corrective amendment just to be safe for the audit trail.

Smart move - better to have clean search results than rely on manual document verification during audits.

How accurate is it at catching subtle differences? Some of these name variations are pretty minor.

Very accurate - it flags everything from extra spaces to punctuation differences. Much better than trying to spot these things manually.

Good idea - that would at least give me official documentation while I figure out the search issue.

The information request usually takes 3-5 business days but it's official documentation from the state.

Make sure to include your filing number and acceptance notice when you submit the request.

Great practice. I should start doing that too instead of assuming filings will appear properly.

Wish all the state systems were more reliable but testing right after filing is smart.

I'll try that - didn't think to search by date range. Thanks for the suggestion.

Date range searches sometimes catch filings with name indexing problems.

Also try searching for just the original UCC-1 to make sure that's still showing up properly in the system.

That's a new one - character encoding issues affecting UCC searches. Technology problems creating legal compliance issues.

This is exactly why document verification tools are so helpful - they catch these technical processing errors before they become audit problems.