UCC Document Community

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Theodore Nelson

How to print UCC forms properly - formatting keeps getting messed up

I'm having issues with how to print UCC documents correctly. Every time I try to print my UCC-1 forms from the state portal, the formatting gets all screwed up and text runs off the page. The debtor name section gets cut off which makes me worried about rejection. I've tried adjusting printer settings but nothing seems to work. Has anyone else dealt with this? I need to get these filed by Friday and I'm getting stressed about the formatting issues affecting acceptance.

Mila Walker

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UPDATE: The PDF method worked! I printed to PDF first, then printed the PDF and everything came out perfect. Also switched to legal size paper and that fixed the cut-off issues. Thanks everyone!

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Chloe Green

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Great to hear! Hope your filing goes smoothly.

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Lucas Adams

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Make sure to double-check those debtor names one more time before submitting. And consider using that document verification tool someone mentioned earlier to be extra sure.

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Harper Hill

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For future reference, I always keep a checklist: 1) Print to PDF first, 2) Check browser zoom at 100%, 3) Use correct paper size, 4) Verify debtor names match exactly, 5) Test print one form first. This has eliminated all my printing problems.

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Avery Flores

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Adding this to my filing procedures. Very helpful!

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Zoe Gonzalez

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I'd add 'verify with document checker' to that list too. Catches issues before they become problems.

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Xan Dae

Indiana UCC filing rejected twice - debtor name formatting issue

Getting really frustrated here. I've had two UCC-1 filings rejected by the Indiana Secretary of State's office in the past month and I can't figure out what's wrong. The debtor is a landscaping LLC that we're financing equipment for, and both times they cited 'debtor name does not match records' but I've triple-checked the exact business name from their articles of incorporation. First rejection was on a $185K excavator loan, second was a $94K trailer package. The business name is 'Greenscape Solutions LLC' exactly as shown on their charter documents, but something isn't matching up in their system. Has anyone dealt with Indiana's UCC portal being picky about business entity names? I'm worried about the lien perfection window closing while I keep getting these rejections. The loan docs are already signed and funded, so I really need to get this UCC-1 filed correctly.

Tate Jensen

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Here's what worked for me in a similar situation: I got the official certificate of good standing from Indiana SOS which shows the exact legal name format they have on file. Then I used that exact format for my UCC-1 refiling. No more rejections after that.

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Gabriel Ruiz

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How long does it take to get a certificate of good standing from Indiana? I hope it's not weeks.

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Tate Jensen

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Usually 3-5 business days if you order online, or you can get it same-day if you go to their Indianapolis office in person.

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UPDATE: Just wanted to thank everyone for the suggestions. I called the Indiana SOS UCC department this morning and they confirmed the issue was the entity designation - they had 'Limited Liability Company' in their system but I was using 'LLC' on my filing. Refiled with the full designation and it was accepted within 2 hours. Also ended up trying that Certana document checker someone mentioned and it would have caught this issue immediately. Really helpful tool for anyone doing multiple UCC filings.

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Vince Eh

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Thanks for updating us - this thread will definitely help other people with similar Indiana filing issues.

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I'm definitely going to remember the 'Limited Liability Company' vs 'LLC' thing for future Indiana filings. Such a simple fix once you know what to look for.

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Ella Thompson

GA UCC search showing conflicting results - need help verifying debtor names

Running into a weird situation with GA UCC search results and hoping someone can shed light on this. I'm working on a commercial loan where we need to verify existing liens against our borrower. When I search the Georgia SOS portal using the exact legal entity name from their articles of incorporation, I get 3 active UCC-1 filings. But when I search using a slightly different variation of the company name (without the comma before LLC), I get 2 completely different filings plus one overlap. The debtor is 'Advanced Manufacturing Solutions, LLC' and I've tried searching both that exact name and 'Advanced Manufacturing Solutions LLC' - getting different results each time. This is making me nervous about whether we're seeing the complete picture of existing liens. Has anyone dealt with GA's search function being this sensitive to punctuation? I need to be 100% certain we're not missing any prior filings before we perfect our security interest.

Exactly. You might find that some collateral is free and clear even if the debtor has existing UCC filings.

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And check the effectiveness dates on those filings. Some might be near their expiration dates and need continuation statements.

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Liv Park

What is a UCC debtor and how does it affect my equipment financing paperwork

Hey everyone, I'm working through some equipment financing documents for my construction business and keep seeing references to 'UCC debtor' but honestly have no clue what this means in practical terms. The lender keeps asking me to verify debtor information on the UCC-1 but I'm not sure if that's referring to me personally or my LLC or what exactly. This is my first time dealing with secured financing beyond basic bank loans and I don't want to mess up something important. Can someone explain what a UCC debtor actually is and why it matters so much for the filing? I've got about $180K in excavation equipment I'm trying to finance and the paperwork is pretty overwhelming. Any guidance would be really appreciated!

Diego Fisher

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Quick question - does it matter if my LLC has changed names since formation? I had to amend our articles last year to add 'Services' to our name but I'm not sure if old UCC filings under the previous name are still valid.

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Ryder Greene

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And make sure any new UCC-1 filings use your current legal name, not the old one.

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AaliyahAli

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This is exactly the type of situation where document verification tools are helpful - they can check your current formation documents against existing UCC filings to spot name inconsistencies.

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Liv Park

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Thanks everyone, this has been super helpful. Sounds like the key thing is making sure the debtor name on the UCC-1 exactly matches my LLC's legal name from our charter documents. I'll definitely verify that before the lender files anything. Really appreciate all the detailed explanations!

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Ryder Greene

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Good luck with your equipment financing. Sounds like you're asking the right questions.

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AaliyahAli

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Smart approach. Double-checking those details upfront is always worth the extra time.

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Mohammed Khan

UCC search Indiana showing wrong debtor info - filing shows up but names don't match exactly

Running into a weird situation with a UCC search Indiana and hoping someone can help. Did a search on the Indiana SOS portal for a debtor and found what should be our UCC-1 filing from 2022, but the debtor name on the filing doesn't match exactly what we have in our loan documents. Our loan docs show 'Midwest Manufacturing Solutions LLC' but the UCC search Indiana results show 'Midwest Manufacturing Solutions, LLC' - notice the comma difference. The filing number matches what we have on file, and the collateral description looks right (all equipment and inventory), but this name discrepancy has me worried. Our compliance team is asking questions about whether this filing is actually perfecting our security interest or if we need to do something to fix it. The loan is for $850K secured by equipment and we're coming up on a renewal. Anyone dealt with this kind of debtor name mismatch on Indiana UCC filings before? Is the comma difference going to be a problem or am I overthinking this?

Lara Woods

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Don't overthink the comma issue. Indiana UCC search results are usually pretty reliable for matching variations of entity names. The fact that your filing shows up when you search with the comma version suggests that's the correct format. Just verify it against the articles and you should be good to go.

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Mohammed Khan

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Thanks, that's reassuring. I think I am probably overthinking it but with compliance breathing down my neck about loan documentation, I want to make sure everything is bulletproof.

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Layla Sanders

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Compliance teams love to find issues with UCC filings because they're so technical. But in this case, if the Indiana search system returns your filing when you search the comma version, that's a good sign that it's properly indexed under the correct legal name.

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Adrian Hughes

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Update us when you verify the charter name! I'm curious how this turns out because I've got a few Indiana filings that might have similar minor punctuation differences. Always good to know how these things get resolved.

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Adrian Hughes

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Perfect. And if you do end up using that Certana tool someone mentioned, let us know how it works. Always looking for ways to streamline the UCC verification process.

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Nathan Kim

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Yeah I'm curious about that tool too. Anything that makes UCC compliance easier is worth checking out in my book.

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