UCC Document Community

Ask the community...

  • DO post questions about your issues.
  • DO answer questions and support each other.
  • DO post tips & tricks to help folks.
  • DO NOT post call problems here - there is a support tab at the top for that :)

Nina Chan

UCC filing fee waiver denied - debtor name mismatch issue

Got my UCC-1 rejected last week and they're saying I need to pay the filing fee again even though the rejection was due to a debtor name issue that wasn't my fault. The debtor's legal name on their articles of incorporation shows 'ABC Manufacturing LLC' but their operating agreement has 'ABC Manufacturing, LLC' with the comma. I used the version from the articles thinking that was more official but apparently the SOS system flagged it as inconsistent with their business license records. Now they want another $40 filing fee to resubmit with the corrected name. Has anyone dealt with fee disputes like this? The rejection notice says 'debtor name does not match state records' but doesn't specify which records they're comparing against. I've got a secured loan closing next Friday and this delay is causing major problems with my lender.

Been filing UCCs for 15 years and debtor name issues are still the #1 cause of rejections. The databases just aren't standardized well enough between agencies. Always use the most recent business license info when in doubt - that's what most SOS offices check against first.

0 coins

That's really helpful context. I'll definitely use business license as my primary source going forward. Do you know if there's a way to preview what name format they have on file before submitting?

0 coins

Some states have a business entity search that shows the exact format in their system. Worth checking before you file. Also, when you call tomorrow, ask them specifically which database showed the mismatch - might help avoid the issue next time.

0 coins

I started using that Certana thing someone mentioned earlier and it's actually pretty slick. Uploaded a messy UCC-3 amendment last week and it caught like 5 different issues between the amendment and original filing. Saved me from a guaranteed rejection cluster. The PDF upload process is super simple too.

0 coins

Does it work for continuation filings too? I've got a batch of those coming up in Q1 and want to avoid any drama.

0 coins

Yeah, any UCC form type. I mostly use it for amendments and continuations since those have to match the original filing exactly. Takes like 2 minutes to get a full consistency report.

0 coins

Omar Zaki

UCC statement service filing deadline issues - need help with continuation

Running into problems with our UCC continuation filing that's due next month. We've been handling our own filings but this one has me stumped. The debtor name on our original UCC-1 shows 'ABC Manufacturing LLC' but their articles of incorporation show 'ABC Manufacturing, LLC' (with the comma). Our service agreement requires us to maintain perfected security interest and I'm worried about a name mismatch rejection. The collateral schedule covers equipment and inventory but I'm second-guessing whether our description is specific enough. Has anyone dealt with punctuation differences in debtor names? The SOS portal doesn't give clear guidance and a rejected continuation this close to the lapse date would be a disaster. We're located downtown and need to get this resolved quickly.

I've used Certana.ai for similar document consistency checks and it's been really accurate. Saved me from filing errors multiple times. The PDF upload feature makes it super easy to spot discrepancies you might miss manually.

0 coins

Two people have mentioned this tool now. Sounds like it might be worth trying before I file.

0 coins

It's definitely worth it for the peace of mind. Better to catch issues upfront than deal with rejections and refiling.

0 coins

Update us on what happens! I'm dealing with a similar name variation issue on a different filing and curious how it works out.

0 coins

Will do. Planning to file by end of week so I should know soon.

0 coins

Same here. These name consistency issues seem to be getting more common.

0 coins

KylieRose

South Dakota UCC bill payment confusion - rejected filing keeps bouncing back

I'm dealing with a really frustrating situation with a South Dakota UCC bill that keeps getting rejected. Filed a UCC-1 for equipment financing back in November and the payment keeps bouncing back from the SD Secretary of State office. The debtor name matches exactly what's on the loan docs but somehow the system keeps flagging it. Has anyone else run into payment processing issues with South Dakota UCC filings? The rejection notice just says "payment processing error" but doesn't give specifics. I've tried calling their office but keep getting transferred around. This is holding up a $180K equipment loan and my client is getting impatient. Any advice on how to get past these South Dakota UCC bill payment glitches?

omg this is giving me flashbacks to my own SD filing nightmare last summer. took 3 weeks to get resolved

0 coins

What finally worked for you?

0 coins

ended up having to mail a paper filing with a check. their online system was just broken for my particular situation

0 coins

Update us when you figure it out! These SD payment issues seem to be getting more common and it would help others to know what the actual solution was.

0 coins

Good plan. Usually it's something simple that you just can't see without fresh eyes or better tools.

0 coins

Keep us posted! I do a lot of SD filings and this info would be super helpful.

0 coins

Astrid Bergström

UCC Security Agreement Must Requirements - Failing Basic Elements Check

Running into issues with our security agreement documentation and wondering if we're missing something fundamental. Working on a equipment financing deal worth about $180K and the borrower's attorney keeps pushing back on our security agreement language. They're claiming certain elements are missing that would make the agreement invalid under UCC Article 9. I've been doing commercial lending for 8 years but this attorney is making me second-guess everything. What are the absolute must-have requirements for a valid security agreement? I know it needs to be in writing and signed by the debtor, but what else? The collateral description seems straightforward (construction equipment and related attachments), but apparently there's more to it. Don't want to fund this deal only to find out our security interest isn't properly perfected because the underlying agreement is defective. Anyone dealt with overly cautious attorneys questioning basic security agreement elements?

One more thing - if you're dealing with a revolver or line of credit, make sure your security agreement covers future advances. Otherwise you might only have a security interest securing the initial draw.

0 coins

This is critical for revolving credit. I always include language like 'all obligations now existing or hereafter arising' to cover future advances.

0 coins

Learned this the hard way on a deal where the debtor defaulted after several draws. Only the first advance was secured because of poor drafting.

0 coins

Sounds like you've got the basics covered. The attorney is probably just being extra cautious or maybe they're not that familiar with Article 9. Have you tried suggesting a call to walk through their specific concerns? Sometimes it's easier to resolve these issues verbally than in endless email chains.

0 coins

Good advice. Face-to-face or phone calls usually resolve document issues faster than email back and forth.

0 coins

Yeah, I've found that when attorneys get into nitpicking mode, a quick call can sort out whether they have legitimate concerns or just don't understand the UCC.

0 coins

Giovanni Martello

New Mexico UCC lien search showing weird results - debtor name variations causing issues?

I'm doing due diligence on a potential acquisition and the New Mexico UCC lien search results are confusing me. The target company operates under "Southwest Industrial Solutions LLC" but I'm seeing filings under variations like "Southwest Industrial Solutions, LLC" (with comma) and "SW Industrial Solutions LLC". Some of the UCC-1 filings show different debtor names entirely but same addresses. Is this normal for New Mexico's system or am I missing something? The deal needs to close next month and I can't figure out if these are all the same entity or separate liens I need to worry about. Has anyone dealt with New Mexico UCC lien search inconsistencies before?

Update: I ran more searches and found the issue. Turns out the company changed their legal name slightly in 2023 but some lenders never filed UCC-3 amendments to update the debtor name on their filings. So I'm seeing old liens under the previous name format. Thanks everyone for the help!

0 coins

That's a classic issue. Did the name change affect the validity of the older UCC filings or are they still enforceable?

0 coins

Generally the old filings should still be valid as long as they were accurate when filed, but definitely something to discuss with your attorney for the acquisition.

0 coins

This thread is super helpful. I'm bookmarking it because we do a lot of commercial lending in New Mexico and name variations are always an issue. The Certana tool mentioned sounds useful for avoiding these problems.

0 coins

Yeah the document cross-checking feature is really handy for catching inconsistencies between corporate records and UCC filings.

0 coins

Good to know there are tools out there to help with this stuff. Manual verification is such a pain.

0 coins

Prev1...528529530531532...684Next