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Julia Hall
Just want to echo what others have said about not waiting. Louisiana doesn't give you much wiggle room if you miss the continuation deadline because of name issues. Get that amendment filed now.
Arjun Patel
•Yep, once that 5-year period lapses, you're starting over with a whole new UCC-1 filing.
Jade Lopez
•And explaining to your client why their lien lapsed is not a conversation you want to have.
Tony Brooks
Update: Got the UCC-3 amendment filed yesterday with the corrected debtor name from the Secretary of State records. Used one of those document checking tools someone mentioned (Certana.ai) to make sure everything matched up perfectly before submitting. Took about 10 minutes to upload and verify everything. Amendment is already showing as processed in Louisiana's system. Thanks for all the advice - continuation is ready to go now with the right debtor name.
Glad you got it sorted. That feeling of relief when you see the amendment processed is the best.
Isaac Wright
•Smart move using the document checker. Those name mismatches are so easy to miss when you're just eyeballing documents.
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Vince Eh
Don't forget about the 6-month window for continuations. You're cutting it close but still within the acceptable timeframe for most states.
Vince Eh
•Smart to plan for rejections. That's why getting the debtor names exactly right the first time is so critical.
This is why I always set reminders 90 days before continuation deadlines. Gives you buffer for exactly this kind of issue.
Update us on how it goes! I'm sure others here will face similar bulk continuation challenges. Good luck with getting them all filed cleanly.
Will do. Thanks for all the advice everyone. Going to try the document verification approach and see if that helps with the name matching issues.
Smart approach. Prevention is always better than dealing with rejections after the fact.
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The silver lining is that once you get this cleaned up, you'll have a much better process going forward. Sounds like this could be a blessing in disguise to overhaul your whole UCC procedure.
Yara Sabbagh
•That's definitely the plan. We're already looking at implementing better checks and balances to prevent this from happening again.
Smart. Prevention is always cheaper than correction.
I'd be interested to hear how this turns out. We're probably due for a UCC audit ourselves - this thread is making me nervous about our own portfolio. Keep us posted on what approach works best.
Yara Sabbagh
•Will do. I'm hoping to have a game plan in place by next week. I'll update the thread once I've made some progress.
Thanks, looking forward to the update. This kind of information is really valuable for all of us.
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Update: I pulled the actual charter documents and found that the legal name is 'ABC Manufacturing LLC' without the comma. The filing with the comma was done by a different lender who apparently didn't verify the exact legal name. This means that filing might not be enforceable, which changes the priority analysis significantly. Still working on identifying the third filing but this helps narrow things down.
Kyle Wallace
•This is a perfect example of why exact debtor names matter so much. That other lender might have an unenforceable security interest without realizing it.
Ryder Ross
•Just curious - did you use any automated tools to verify the charter documents against the UCC filings? Manual comparison can miss subtle differences.
Final update: Turned out the third filing was under a previous DBA that the company used before converting to LLC status. The secured party confirmed it was terminated when they switched to the LLC structure but never filed a UCC-3 termination. So effectively only one active lien to worry about. Thanks everyone for the help working through this - definitely learned to be more thorough with name variations and entity history.
Olivia Kay
•Classic case of sloppy record keeping by the secured party. They should have filed the termination when the entity structure changed.
This is why I always verify entity formation history in addition to current status. DBAs and previous entity names can create phantom liens in search results.
Malia Ponder
Just went through this last month. Ended up having to get a certificate of good standing from the state to verify the exact legal name format. Cost extra but guaranteed we had it right. For a deal that size, might be worth the extra step.
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Ryder Ross
•How much did that cost? And how long did it take to get?
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Malia Ponder
•About $50 and took 3 business days online. Definitely faster than multiple rejection cycles.
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Gianni Serpent
Update: Finally got our DLM security agreement UCC-1 accepted! Turns out the issue was a period after 'LLC' that was in our loan docs but not in the state records. Used one of the document verification tools mentioned here to double-check before resubmitting. Thanks everyone for the advice - saved us from another rejection cycle.
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Olivia Kay
•Which verification tool did you end up using? Might need something similar for our next filing.
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Gianni Serpent
•Used Certana.ai - just uploaded both documents and it highlighted the discrepancy immediately. Wish I'd known about it earlier.
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