UCC Document Community

For what it's worth, I've never had issues with Solar Mosaic terminations, but I always request them in writing immediately after payoff. Maybe that's the key - being proactive instead of waiting for them to do it automatically.

I actually work in UCC filings and see this Solar Mosaic delay issue constantly. Here's what you need to know: first, check if your state has a statutory deadline for UCC terminations after loan satisfaction - some states require it within 20 days, others within 60. If Solar Mosaic is past that deadline, you have grounds for a formal complaint. Second, before escalating, definitely verify your documents match exactly - I've seen terminations held up for months over a single comma difference in the debtor name. The document verification tools mentioned here are worth trying. If everything matches and they're still dragging their feet, send a demand letter referencing your state's UCC Article 9 requirements for prompt termination. Solar Mosaic responds much faster when they know you understand the legal framework.

As someone new to this community, this thread has been incredibly educational! I had no idea there was such a significant difference between UCC lapse and termination. From reading everyone's experiences, it sounds like the main takeaway is that while both result in an "inactive" status, termination provides proper documentation that the lender actively released their security interest when the debt was satisfied. For someone like @Leeann Blackstein who paid off their loan, having that UCC-3 termination statement seems much more valuable than just relying on automatic lapse. It's frustrating that the SOS portals don't make this distinction clearer - they really should show "LAPSED" vs "TERMINATED" instead of just "inactive." Thanks to everyone who shared their knowledge here, especially the practical tips about checking the filing history section and looking for actual UCC-3 documents rather than just assuming what "inactive" means.

As someone completely new to UCC filings, this entire discussion has been a masterclass! I'm dealing with a similar situation where I recently paid off a business equipment loan and now I'm second-guessing whether my lender properly handled the UCC release. Reading through everyone's experiences, it's clear that I need to stop relying on what the SOS portal shows as "status" and actually dig into the filing history to see if there's a UCC-3 termination statement on record. @Leeann Blackstein, have you been able to check your filing history yet to see which scenario applies to your 2020 filing? It seems like with your loan being paid off last year, you should definitely have a UCC-3 termination rather than waiting for the 2025 lapse date. I'm also curious about the Certana.ai tool that @AaliyahAli and others mentioned - it sounds like it could save a lot of time trying to interpret these confusing state portals manually.

Final suggestion - if you're really stuck on the fees, consider calling the Delaware SOS office directly. Sometimes they have payment plans or can work with you on timing. It's worth a phone call to explain your situation.

I've been in similar tight spots with financing deadlines. One thing that might help immediately - try contacting other equipment financing companies or alternative lenders who might have different UCC search requirements. Some smaller lenders are more flexible about accepting preliminary searches or might even waive the requirement if you can provide other forms of collateral verification. Also, if you have an existing relationship with an attorney or accountant, they might have access to commercial databases through their professional subscriptions and could run a quick search for you at cost. Time is critical here so definitely pursue multiple options simultaneously rather than waiting for each one to pan out.

This thread has been really helpful - I'm dealing with a similar situation right now where our borrower's corporate headquarters moved states but they still have operations at the old location. One thing I've learned from experience is to also check if the debtor has any pending name changes or mergers that might affect the filing. Sometimes the address issue is just the tip of the iceberg and there are other entity changes happening that could complicate the UCC-1. Also worth calling the Secretary of State's UCC office directly - most states have someone who can give you guidance on borderline cases like this before you submit.

I've been following this conversation and wanted to share what we do in our shop for these exact situations. We created a simple checklist that we run through before any UCC-1 filing: 1) Confirm current operating address vs registered address, 2) Check if there are any recent corporate filings that might affect entity info, 3) Verify the address format matches what the specific state expects (some are really picky about abbreviations), and 4) Document our reasoning for the address choice in the loan file. For your Delaware situation, I'd definitely go with the Dover address since that's where they actually conduct business now. Delaware is generally reasonable, but if you're nervous about it, their UCC division at (302) 739-3077 is pretty helpful - they'll usually give you guidance on whether an address will be acceptable before you submit. One last tip: if you're doing a lot of UCC filings, consider getting familiar with each state's specific formatting requirements. It's tedious but saves so much time in the long run.

One more thing - keep copies of everything. The original UCC-1, the continuation filing, and the confirmation from the SOS. Your lender will want proof that you filed on time and correctly.

As someone who's been through this process multiple times, I'd strongly recommend avoiding that Freeport Blvd address unless you can verify it's a legitimate registered service. The California Secretary of State's online portal is really your safest bet, even though it's not the most user-friendly. For the continuation filing, you absolutely need to match the debtor name exactly as it appears on your original UCC-1 - even a minor difference like "Inc." vs "Incorporated" can cause rejection. Since you mentioned your company name may have changed, pull your original filing first from the SOS database to see exactly what's on record. If there's any discrepancy, you'll need to file a UCC-3 amendment before the continuation. The 6-month window before your 5-year deadline gives you time to fix any mistakes, so don't rush it. Take the time to get it right the first time.