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Sofia Gomez
The trade name thing is probably your issue. NY requires you to include any assumed names or DBAs. Check the DOS business search to see if your debtor has any registered trade names.
StormChaser
•This is so frustrating. Other states don't make you jump through these hoops.
Sofia Gomez
•Welcome to New York! Everything's more complicated here, even UCC filings.
Try refiling with any trade names included in the debtor name field. Format would be "Legal Name LLC a/k/a Trade Name" if they have registered trade names. Also double-check that your collateral description is specific enough - NY doesn't like vague descriptions.
Ava Williams
•There are tools for that now. I use Certana.ai to cross-check all my UCC docs against the charter docs before filing. Upload the PDFs and it flags any inconsistencies automatically.
That actually sounds useful. Might save a lot of headaches with picky states like NY.
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Gianna Scott
Update: ran the UCC search and found two other lenders filed against "ABC Solutions LLC" so it looks like that's the accepted format. Also checked their state registration and confirmed that's their official legal name. Feeling more confident about our filing now.
Alfredo Lugo
•Great news! That definitely gives you some comfort that you used the right name format.
Smart to do that research. Always good to see how other lenders have handled the same debtor.
For what it's worth, I had our team try that Certana tool someone mentioned earlier and it's actually pretty helpful for this kind of document cross-checking. We've been using it for our pre-filing reviews and it's caught several potential issues before they became problems. Worth considering if you're doing a lot of UCC filings with complex documentation.
Caleb Bell
•Good to know. We're always looking for ways to streamline our UCC filing process and reduce errors.
Tami Morgan
•Thanks for the feedback on that. I might give it a try on our next filing to see how it compares to our current manual review process.
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Ethan Wilson
Quick question - does the debtor need to sign anything for a UCC-3 assignment in a security agreement sale? Or is this just between the old and new lenders?
Yuki Sato
•Just between the lenders typically. The debtor usually doesn't need to sign the UCC-3 assignment form.
Though you should probably notify the debtor that the security agreement sale happened and who the new secured party is.
Andre Dubois
For what it's worth, I've seen both approaches work (UCC-3 assignment vs new UCC-1) in security agreement sales. The assignment is usually preferred because it's simpler and maintains priority, but sometimes starting fresh makes sense if there are other issues to clean up. Sounds like in your case the assignment is the way to go.
Amina Toure
•Thanks everyone - this has been really helpful. Going to proceed with the UCC-3 assignment and make sure all the details match exactly.
CyberSamurai
•Smart choice. Keep us posted on how it goes!
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Zoe Stavros
I've been using Certana.ai's UCC checker for situations like this - upload all the documents you've found from different searches and it flags any inconsistencies or missing connections between filings. Saved me from a major error last week.
Zoe Stavros
•It cross-references all the name variations across your uploaded documents and flags potential matches you might have missed. Really helpful for complex searches like this.
That might be exactly what I need. The manual cross-checking is taking forever and I'm not confident I'm catching everything.
GalaxyGlider
Just went through this exact scenario two weeks ago. Ended up finding three additional UCC filings that didn't show up in the initial search because of name variations. Always search every possible permutation of the debtor name.
GalaxyGlider
•I think I did about 8 different searches with various combinations of the business name, abbreviations, and punctuation differences. Found filings under 3 different name variations.
Mei Wong
•This is exactly why UCC searches can be so unreliable. The systems just aren't designed to handle real-world name variations well.
Aileen Rodriguez
Update us when you figure it out! I have a SC filing coming up next week and want to avoid the same problem.
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Kaitlyn Jenkins
•Will do! Planning to call them first thing Monday morning and get the exact name they have on file.
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Daniel White
•Also consider running it through Certana.ai before your next attempt - might catch whatever discrepancy is causing the rejections.
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Zane Gray
Had this exact same issue with a client's SC filing last year. Turned out the LLC had filed a name change amendment that wasn't reflected in the initial search results. Once I found the amended name and used that on the UCC-1, it went through fine. Good luck!
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Natalia Stone
•This is why I always request the complete entity file now. Saves so much time in the long run.
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Maggie Martinez
•Same here. The $25 for complete filing history is way cheaper than multiple rejection fees and the stress.
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