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QuantumQueen
Just wanted to add that termination fees in Kentucky are also $18 now (used to be $15). Filed three terminations last month and that was the rate for each one.
Aisha Rahman
•Good to know. So basically all UCC filing types are $18 now instead of the old $15 rate.
Ethan Wilson
•Seems like they just added $3 across the board with that processing surcharge. At least it's consistent.
Yuki Sato
For anyone doing regular Kentucky filings, I'd recommend calling their office and asking for a current fee schedule in writing. That way you have something official to reference instead of guessing based on what charges show up later.
Andre Dubois
•I'll definitely do that before my next batch of filings. Thanks for the suggestion.
Yara Khalil
•Great idea. I'll get an official fee schedule before proceeding with my 15-20 filings. This thread has been really helpful.
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this happened to my friend's company too but with a termination filing. they filed it, got confirmation, but the lien stayed active for months. turns out the UCC records office had some kind of processing backlog they weren't telling anyone about
A processing backlog is one thing, but completely losing the filing is way worse. At least with a backlog you know it'll eventually get processed.
true, losing it entirely is definitely scarier. makes you wonder how many other filings have just vanished
Andre Dupont
Keep pushing them hard on this. The UCC records office has insurance for exactly these kinds of errors. If they lost your filing due to their system malfunction, they need to make it right immediately. Don't let them drag this out for months - your security interest is too important.
Andre Dupont
•Absolutely mention it. They have liability coverage specifically for database errors and lost filings. Might motivate them to actually look harder for your missing continuation.
Good point about the insurance. Most people don't realize the UCC records office has to carry coverage for these kinds of operational failures.
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For future reference, always run UCC searches under all name variations your company has used. Delaware's database will show you connected filings but it's better to be proactive about identifying potential issues before they hold up your closing.
Ella Knight
•Definitely learned that lesson the hard way. This is our first major equipment financing deal and I clearly underestimated the UCC search complexity.
Don't beat yourself up about it. UCC searches can be tricky especially when companies have changed names or structures over the years.
Ethan Scott
UPDATE: Finally got everything sorted out! Turns out 2 of the 3 UCC-1 filings had been properly terminated with UCC-3 statements, and the third one was for equipment we still own but the loan was refinanced last year. Found all the documentation I needed and the lender accepted our report. Thanks everyone for the advice - definitely using Certana.ai next time to avoid this manual detective work!
Glad you got it resolved! These name variation issues can be a real headache but they're usually fixable with the right documentation.
Great outcome! This is exactly why thorough UCC due diligence is so important in equipment financing deals.
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Don't overthink it. File the UCC3 termination with the exact debtor name from the original UCC1, reference the original file number, and you're done. The 20-day window gives you plenty of time.
Lucas Parker
•Thanks everyone! This has been really helpful. Going to file the UCC3 termination tomorrow morning.
Good luck! Should be straightforward now that you know what to do.
Rhett Bowman
Update us when it goes through! Always curious to hear how these turn out.
Lucas Parker
•Will do! I'll post back once I get confirmation that it's been processed.
Abigail Spencer
One more thing to check - make sure you're searching in the right date range. Some systems default to only showing recent filings and you might need to expand the search parameters to include your filing date.
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Abigail Spencer
•Yeah, and also try searching without any date restrictions at all. Sometimes their default ranges are weird and exclude recent filings.
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Logan Chiang
•I've seen systems where 'recent' actually means 30+ days old because of processing delays. Worth trying all the date options.
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Isla Fischer
Just my two cents but for a $2.8M loan I'd probably pay for a professional UCC search from a title company or service provider rather than relying on the free public portals. They usually have better access to the actual filing records.
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Isla Fischer
•Most title companies offer UCC searches, or there are specialized services like CT Corporation. Usually costs $50-100 but worth it for large loans.
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Miles Hammonds
•I always recommend professional searches for anything over $1M. The cost is negligible compared to the risk of missing a prior lien.
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