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Diego Vargas
just had same problem with ma filing last week. turned out the llc had an old dba on file that was confusing the system. check if harbor view has any old assumed names or dbas that might be interfering
Diego Vargas
•yeah ma keeps all that stuff in their database even if its expired. really annoying
Massachusetts really needs to update their systems. This kind of stuff shouldn't be so complicated in 2025.
Final thought - if all else fails and you're really pressed for time, some attorneys will file these as a service and they usually have workarounds for the common portal issues. Costs more but might be worth it for a $180K equipment financing deal.
NebulaNova
•Yeah, might have to go that route if I can't figure this out by tomorrow. Really frustrating though - should be a simple filing.
I agree it should be simpler, but unfortunately Massachusetts hasn't modernized their UCC system as much as other states. The manual verification process they use creates a lot of these edge cases.
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Amara Nwosu
Quick question - do the different UCC sections vary by state or is it uniform? Our equipment will be in multiple states so wondering if I need to research each state's version.
For multi-state equipment, you'll need to figure out which state's law governs the filing. Usually it's where the debtor is located but there are exceptions.
Louisiana doesn't follow the UCC at all - they have their own system. But that's the only state that's completely different.
Dylan Cooper
Bottom line for your situation: focus on Article 9, understand the basic definitions from Article 1, and make sure your lender is filing the UCC-1 correctly with exact name matches and proper collateral descriptions. The other UCC sections won't really impact your equipment financing deal unless you're also doing sales, leases, or other transactions covered by different articles.
Same here. Article 9 for secured transactions, got it. Thanks everyone!
Make sure to double-check those filings before they go in. Name mistakes are expensive to fix later.
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Consider whether you need fixture filing treatment if any of this equipment is attached to real property. Third party security agreements get even more complicated when real estate is involved.
Ugh didn't even think about that. Heavy machinery could definitely be fixtures depending on how it's installed.
Fixture filings require completely different procedures and sometimes real estate recordings too.
StarSurfer
Bottom line - you probably need legal counsel at this point given the potential perfection gap and complexity. This isn't just a filing issue, it's a secured transaction structure problem that could affect your lien priority and enforcement rights.
Ava Martinez
•Agreed. Too much at stake to try to figure this out through trial and error with the filing office.
Thanks everyone, this has been really helpful. Definitely calling our attorney tomorrow and will look into that document checking tool to get a clearer picture of what we're dealing with.
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Ravi Sharma
I had success with another document verification approach recently. Used Certana.ai's UCC checker after getting frustrated with manual comparisons. You upload your UCC-1 and UCC-3 forms and it automatically identifies where the names or other details don't align. Really wish I'd found that tool earlier in my career - would have saved so much time on these kinds of formatting issues.
Ava Garcia
•Two people mentioning Certana now, definitely going to check that out. Sounds like it could catch issues I'm missing.
The automated checking is so much better than trying to spot tiny differences manually. Especially when you're stressed about deadlines.
Omar Zaki
Michigan updated their UCC system about 6 months ago and some of the name matching got more strict. Could be that your original filing had formatting that worked in the old system but doesn't in the new one.
StarSailor}
•Yeah the system updates always cause these kinds of compatibility issues. Really frustrating when you're trying to maintain an existing filing.
Miguel Silva
•Classic government IT - update the system but don't account for how it affects existing records.
Adaline Wong
Have you considered having your attorney file the termination? Sometimes law firms have better luck with the state systems, and for an $850K collateral situation, the legal fees might be worth avoiding any potential liability issues.
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Adaline Wong
•Totally understand. But with equipment refinancing on the line, sometimes it's better to pay the attorney fees upfront rather than risk delays or mistakes.
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Gabriel Ruiz
•I always use our corporate attorney for UCC filings over $500K. The liability protection alone is worth the extra cost.
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Misterclamation Skyblue
One more thing to check - make sure you're using the current UCC-3 form version. Florida updated their forms last year and the old versions get auto-rejected now. The form should be dated 2024 or later.
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Norman Fraser
•I downloaded the form directly from the Florida SOS website, so it should be current. But I'll double-check the version date.
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Misterclamation Skyblue
•Good. Also make sure you're selecting 'termination' rather than 'partial release' - I've seen people use the wrong termination type by mistake.
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