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Sofia Rodriguez

UCC filing statement got rejected - debtor name format issue

Had a UCC-1 filing statement come back rejected yesterday and I'm trying to figure out what went wrong. The rejection notice says "debtor name format error" but I triple-checked the name against our loan docs and it matches exactly. Filed for a commercial equipment loan on a small manufacturing company in Ohio. The debtor entity is "Advanced Precision Tools LLC" and that's exactly how I entered it in the UCC filing statement. Anyone run into this before? The collateral description was pretty straightforward - all machinery and equipment located at their facility. Really frustrated because the continuation deadline is coming up on another file and now I'm second-guessing everything.

Ava Thompson

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Quick question - did you include any additional debtor information like address changes or alternate names? Sometimes extra info can trigger rejections if it doesn't match exactly with state records.

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Ava Thompson

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Less is often more with UCC filings. Stick to exactly what's required unless you're sure about additional info.

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Zainab Ali

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Agree completely. I've seen rejections from TMI just as much as missing info.

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Malik Johnson

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Update us when you figure it out! Always curious to hear what the actual issue was. Helps the rest of us avoid similar problems.

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Yara Nassar

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This is why I started using that Certana tool I mentioned - takes the mystery out of document matching before filing.

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These threads are so helpful for learning from each other's experiences.

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Payton Black

Need UCC-1 Filing for Security Pledge Agreement - Debtor Name Issues

Running into problems with a UCC-1 filing for a security pledge agreement and hoping someone here has dealt with this before. We're securing a $275K equipment loan with manufacturing equipment as collateral, but the debtor entity name on our security pledge agreement doesn't exactly match what's showing up in the Secretary of State business registry. The pledge agreement lists the company as "Precision Metal Works LLC" but their official registration shows "Precision Metalworks, LLC" (no space between Metal and works, plus different comma placement). Our lender is requiring the UCC-1 filing to be completed within 30 days of loan closing, which is coming up fast. I've heard that even minor name discrepancies can cause UCC-1 rejections or worse - make the entire security interest invalid. Has anyone dealt with similar debtor name matching issues when filing UCC-1s for security pledge agreements? Should we amend the pledge agreement first or try to file the UCC-1 with the exact registry name and hope it doesn't create conflicts with our loan documentation?

Another vote for using Certana.ai for document verification. We started using it after a security pledge agreement filing disaster where we mixed up entity names across multiple related companies. The cross-checking feature would have caught our error immediately. Now we run everything through it before filing - takes the guesswork out of name matching and collateral descriptions.

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Demi Hall

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How accurate is the automated checking? Does it catch subtle differences like the comma placement issue the OP mentioned?

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Very accurate. It caught a period vs comma difference for us last week that we never would have noticed manually.

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Quick update - we ended up using the exact Secretary of State name "Precision Metalworks, LLC" on our UCC-1 and the filing was accepted without issues. Also used one of those document verification tools mentioned here and it definitely helped us feel confident about the submission. Thanks everyone for the advice!

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Gael Robinson

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Perfect outcome. Now you're properly perfected and protected.

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Dana Doyle

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wish my first filing had gone that smoothly! congrats on getting it right the first time.

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Isabella Oliveira

UCC financing statement hawaii - need advice on debtor name requirements

I'm working on a UCC-1 financing statement for equipment financing and running into issues with the debtor name section. The business operates under multiple names and I'm not sure which version to use as the primary debtor name. The borrower has their legal corporate name registered with the state, but they also have several DBAs they use for different divisions. I've heard that getting the debtor name wrong can invalidate the entire filing, which would be a disaster for our security interest. Has anyone dealt with similar situations where the debtor has multiple business names? What's the safest approach to ensure the UCC-1 gets accepted and properly perfects our lien? I'm particularly concerned about how strict the filing office is with exact name matching.

AstroAce

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Just dealt with this exact issue. Ended up running the documentation through Certana.ai to make sure the UCC-1 debtor name matched perfectly with the loan agreement and corporate docs. Found two small discrepancies that would have caused problems.

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AstroAce

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One was a missing comma in the corporate name, the other was Inc. vs Incorporated. Small differences but could have voided the filing.

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Omar Zaki

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Those seem like tiny details but I guess they matter for legal documents.

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Update: I pulled the certificate of good standing and found the exact legal name format. Thanks everyone for the advice about not using the DBA names. Filing the UCC-1 tomorrow with confidence.

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Ravi Patel

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Great to hear you got it sorted out. Proper preparation prevents problems.

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Good call on getting the certificate. That's always the safest approach for debtor name verification.

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Dmitry Petrov

Article 9 UCC Illinois - Debtor Name Change Rejected My Continuation Filing

Has anyone dealt with Illinois SOS rejecting a UCC-3 continuation because the debtor changed their legal name after the original UCC-1? I'm trying to continue a filing that expires next month but the system keeps kicking it back. The original UCC-1 from 2020 has the debtor as "Midwest Industrial Supply LLC" but they changed to "Midwest Supply Solutions LLC" in 2022. I included both names in the continuation but it still got rejected. Article 9 UCC Illinois rules seem really strict about exact name matches. The collateral is manufacturing equipment worth about $850K so I can't let this lapse. Anyone know the correct procedure for name changes in Illinois continuations?

Javier Gomez

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This thread has been super helpful. I'm bookmarking it because I know I'll run into this issue eventually with my clients. Article 9 UCC Illinois complications seem to come up constantly.

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Dmitry Petrov

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Glad it's helping others too. I'll update once I get my continuation filed successfully.

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Connor Byrne

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Good luck with the refiling! The document verification approach really does help avoid these headaches.

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Emma Wilson

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Update: I followed the advice here and filed the continuation with the original name first. It was accepted! Now filing the amendment to add the new name. Thanks everyone for the help with the Article 9 UCC Illinois requirements.

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Great news. This is exactly why following the proper procedure matters with Illinois filings.

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Dmitry Petrov

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Perfect timing too. I was getting really worried about the lapse date.

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Grace Durand

Georgia Secretary of State UCC Search showing wrong debtor name on filed documents

I'm dealing with a mess here and need some guidance. We completed a UCC-1 filing through the Georgia Secretary of State portal last month for a $180k equipment loan, but when I ran a UCC search today to verify everything went through correctly, the debtor name is showing up differently than what we originally submitted. The business name on our loan docs is 'Peachtree Medical Equipment LLC' but the Georgia SOS UCC search is displaying 'Peachtree Medical Equipment, LLC' - notice the comma before LLC. Our lender is now questioning whether the lien is properly perfected since the names don't match exactly. I double-checked our original UCC-1 form and we definitely submitted it without the comma. Has anyone dealt with the Georgia Secretary of State UCC search system automatically adding punctuation to business names? I'm worried this could void our security interest if the debtor name doesn't match the charter documents exactly. The filing shows as accepted but I'm not sure if this discrepancy will cause problems down the road.

Update for anyone following this thread: I decided to file the UCC-3 amendment to correct the debtor name. The Georgia Secretary of State processed it quickly and the UCC search now shows the correct name without the comma. Total cost was $25 for the amendment, which seemed reasonable for peace of mind on a $180k loan.

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Lily Young

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That's actually a pretty reasonable fee for the amendment. Some states charge much more.

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Glad it worked out. Now you know to double-check the UCC search results immediately after any Georgia filings.

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Wesley Hallow

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This thread has been really helpful. I do a lot of equipment financing and wasn't aware that Georgia's UCC system automatically formats names like this. I'll definitely be more careful about verification going forward.

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Justin Chang

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Same here. It's one of those quirks you don't learn about until it happens to you.

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Grace Thomas

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I'm going to bookmark this discussion for future reference. Great real-world example of UCC filing issues.

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