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Raul Neal
For what it's worth, I tried Certana's document verification after reading about it here and it definitely caught stuff I missed. Uploaded my UCC-1 and termination draft and it flagged that I had the wrong county listed (original was filed in LA County but I put Orange County on the termination). Simple mistake but would have caused another rejection.
Esteban Tate
•Sounds like that tool could save me a lot of time. Better to catch errors before filing than keep getting rejections.
Jenna Sloan
•Yeah, third rejection starts to look bad to clients. Better to get it right the first time.
Update us when you get it figured out! Always curious to hear what the actual issue was on these tricky California terminations.
Esteban Tate
•Will do. Going to double-check everything mentioned here and probably try that document checker before filing again.
Good plan. Take your time and get it right rather than rushing into a third rejection.
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Massachusetts is definitely one of the more difficult states for UCC searches. Their portal has gotten worse over the past year. I've started factoring in extra time for Massachusetts deals specifically because of these issues.
Live and learn. Now you know to budget extra time for their quirky system.
Some attorneys I work with just automatically order UCC searches through third-party services for Massachusetts to avoid the headaches.
Malik Davis
Update us when you get it resolved! I'm dealing with a similar situation in Connecticut and wondering if these state portal issues are becoming more widespread.
Dmitry Popov
•Will do. Hopefully I can figure this out before my closing deadline.
Connecticut has been having portal issues too from what I've heard. Seems like a trend with state filing systems.
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Ethan Brown
Florida SOS is notorious for this stuff. I always call their UCC department directly when search results don't make sense. They can look up filings by confirmation number even if they're not showing in public search.
Ethan Brown
•Yeah, (850) 245-6052 gets you to the UCC section directly. They're usually pretty helpful if you have your confirmation emails.
Just called that number last week for a similar issue. They were able to confirm my filing existed even though search wasn't showing it. Apparently there's sometimes a delay between filing acceptance and search database updates.
Carmen Ruiz
Update: called the UCC department and they confirmed all three of my filings are in the system! Two of them had processing delays and one had a debtor name auto-correction that threw off my searches. Crisis averted but this was way too stressful.
Zara Malik
•For future filings, seriously consider using that Certana verification tool I mentioned. Would have caught the name formatting issue upfront and saved you all this stress.
Definitely looking into better verification processes. Can't go through this panic again with every filing.
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Isla Fischer
Just went through this exact scenario with a client last month. The solution was to file the UCC-1 using the EXACT name format from the most recent filing in the search results, not the charter. Sometimes the state database has its own preferred formatting that doesn't match charter documents.
That's actually really smart. Work with the system instead of against it.
Jason Brewer
•I'm not sure that's correct advice though. The debtor name should match the legal entity name from formation documents.
Update us when you get it resolved! I'm dealing with a similar UCC-1 search issue and curious what ends up working for you.
Will definitely update. Planning to try the Certana verification tool first, then maybe the approach of matching existing database formatting if that doesn't work.
Savannah Vin
•Good plan. The document verification should catch whatever's causing the mismatch.
Lena Kowalski
If you're still having trouble, another option is using one of those document verification tools like Certana.ai. Friend of mine used it when she had a similar name mismatch issue and it caught the discrepancy before she submitted. You just upload your continuation form and original UCC-1 and it shows you where the names don't match exactly.
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Eve Freeman
•Someone else mentioned that tool too. Might be worth trying if I can't get clarity from the state office.
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Lena Kowalski
•Yeah it's pretty straightforward. Better than getting rejected and having to start over with the filing fees.
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DeShawn Washington
Update us when you figure it out! I'm sure other people will have the same issue with Oregon's name matching requirements.
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DeShawn Washington
•Good luck! Oregon's system can be frustrating but at least they're consistent about their requirements.
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Mei-Ling Chen
•Yeah please post an update. These name matching issues seem to be getting more common with all the business registry system updates.
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