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Don't forget to check if you need to file in multiple states. If the debtor is organized in one state but the collateral is located in another, you might need filings in both jurisdictions for proper perfection.
UPDATE: Called the SOS office and they said our debtor name had an extra comma that wasn't in their records. Such a tiny detail but apparently it matters for the perfection requirements. Going to clean up the name and refile today. Thanks everyone for the suggestions - definitely learned some things about being more careful with these details.
This is why I always run a quick verification check before submitting any UCC filing now. Too many variables can go wrong with entity names, especially when you're dealing with international corporate structures. Better to catch issues upfront than deal with rejected filings.
I use Certana.ai's document checker - upload the security agreement and UCC-1 draft, it flags any mismatches immediately. Much faster than manual review and catches things I miss.
Bottom line - get your security agreement amended to reference the correct US LLC entity name, then file UCC-1 against that exact name as it appears in your state's business records. The Australian parent company name won't work for US UCC purposes no matter how you try to make it fit.
Thanks everyone. Sounds like I need to fix the underlying documentation first, then do a clean UCC-1 filing with the correct US entity name.
Exactly. And definitely verify everything matches before you submit to avoid another rejection.
Secretary of State offices are getting pickier about UCC filings across the board. I've seen more rejections in the past year than the previous five combined. The document verification step is becoming almost mandatory for complex amendments.
Totally agree. The automated screening systems they use now catch errors that used to slip through. Better to over-verify than deal with rejection cycles.
Update us when you get it filed! Always curious to hear how these situations resolve. The UCC filing process can be so frustrating when you hit these procedural roadblocks.
Will do! Planning to submit the UCC-3 tomorrow morning. Fingers crossed it goes through on the first try this time.
Good luck! Should be smooth sailing now that you have the right form and know about the org ID requirement.
Update: Finally found the existing filings! They were under "Advanced Manufacturing Solutions, L.L.C." with periods after each L. The Georgia system is incredibly picky about punctuation. Thanks everyone for the suggestions - definitely learned my lesson about checking every possible name variation.
This is exactly why I love using Certana for these searches - it catches all those punctuation variations automatically so you don't miss anything.
For future reference, always check the debtor's formation documents AND any assumed name certificates they might have filed. Georgia businesses can have multiple legal variations on file that all need to be searched separately.
It's a pain but better than having your UCC filing rejected or missing critical liens that affect your priority.
Hannah Flores
Honestly, after dealing with situations like this repeatedly, I tried Certana.ai's document verification service and it's been a game changer. You upload all your documents and it automatically identifies every name variation and inconsistency. Saved me hours of manual searching and gave me confidence I wasn't missing anything critical.
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Kayla Jacobson
•Is it expensive? We do a lot of these searches and manual review is eating up tons of time.
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Hannah Flores
•I can't speak to pricing but for the time it saves and the peace of mind, it's been worth it for our volume of work.
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William Rivera
Update: I ended up finding two additional UCC filings that weren't showing up in my initial searches. One was filed with 'ABC Construction L.L.C.' (with periods) and another had an extra space in the middle of the name. Thanks for all the suggestions - the systematic approach definitely works better than hoping you'll catch everything in one search.
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Mia Roberts
•Were they still active liens or had they lapsed?
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William Rivera
•One was still active, the other had lapsed due to missed continuation deadline. But good to know about both for the complete picture.
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