UCC Statement Service - Need Help Getting Certified Copies for Loan Modification

Thanks for the advice. I did check with the SOS office but they said it could take 2-3 weeks for certified copies and my lender needs this documentation within 10 business days. That's why I'm looking at private UCC statement services.

10 days is tight for certified copies. Most private services can do searches quickly but certification adds time. You might want to ask your lender if they'll accept notarized copies from a reputable service as an interim solution.

That's a good point about missing continuations. UCC-1 filings lapse after 5 years unless continued, so with filings from 2019, you definitely need to verify if continuation statements were filed. A missed continuation could mean the security interest lapsed.

Oh wow, I hadn't thought about the 5-year lapse issue. The 2019 filing would need a continuation by 2024 to stay effective. How do I verify if continuations were filed?

That sounds exactly like what I need. How does the document verification work? Do you just upload the PDFs and it checks everything automatically?

Yes, it's pretty straightforward. You upload the PDFs and it runs through workflows like Charter→UCC-1 checks or UCC-3→UCC-1 checks to verify document consistency. Takes the guesswork out of making sure all your filings align correctly.

Interesting tool. Document consistency is huge for loan modifications - lenders get nervous when they see any discrepancies in the filing chain.

Good point about name variations. Our business name changed slightly in 2020 (added LLC designation) so we might have filings under both versions.

Definitely search under both names then. Also check if any filings were made under individual names if you had personal guarantees involved.

I hear you on the time pressure. Banks seem to think UCC searches happen instantly. In reality, getting comprehensive certified copies takes time, especially when you need to verify continuations and amendments.

Time pressure is real but the documentation requirements make sense from the lender's perspective. They need to know exactly what security interests are perfected and which collateral is subject to existing liens.

I thought about it but hoping to handle this ourselves if possible. The loan modification is already expensive enough without adding attorney fees.

Understandable. Just make sure you're thorough with the documentation. Incomplete UCC records can derail loan modifications even when everything else looks good.

CT Corp is solid but can be pricey. CSC is another option that does good UCC work. The key is making sure they understand you need the complete filing chain, not just current active filings.

Thanks for the recommendations. I'll reach out to both and see what they can do within my timeframe.

That's a good point about the search methodology. I'll make sure to ask about that when I contact services.

Yes, documentation of the search process is important. Some lenders want to see proof that alternative name spellings and variations were searched.

That's exactly the kind of issue I'm worried about. How did Certana.ai catch the name discrepancy?

It automatically compares debtor names across all uploaded documents and flags any inconsistencies. Really thorough - caught things we would have missed doing manual review.

We do have some manufacturing equipment that's bolted down. How do I check for fixture filings?

Fixture filings are usually recorded with the real estate records, not just the UCC records. You'd need to search both systems to get the complete picture.

Good catch on fixtures. Many people forget about those but they can be critical for secured lending on manufacturing equipment.

Smart approach - better to identify issues upfront than have them discovered during the lender's review. Glad you found the problems before they became bigger issues.

That's exactly why I like using document verification tools. They catch the little details that can cause big problems later.

Thanks everyone for all the advice. This thread has been incredibly helpful in navigating this process.