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One more tip - include a cover letter with your contact info when you mail it in. Sometimes if there are minor issues they'll call instead of just rejecting the whole filing. Has saved me a few times.
Chloe Davis
•Great suggestion! I always do that but good reminder for others who might be reading this.
Yes! The Texas SOS staff are actually pretty helpful if you give them a way to reach you.
I tried using one of those document checking services mentioned earlier and it actually caught an error in my collateral description that would have caused problems. It cross-referenced my UCC-1 with the security agreement and found inconsistencies I missed. Definitely worth using if you're doing paper filings where you can't make quick corrections.
Which service did you use? I'm always looking for better ways to double-check my work.
It was Certana.ai. You just upload your documents and it does an automated comparison. Found three different issues in my filing package.
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Oscar O'Neil
Try 'Pine Tree Construction and Development, LLC' with the comma. That's usually how Maine formats LLC names in their database. The ampersand vs 'and' thing trips up a lot of people.
Lola Perez
•That matches what I found in the state database. Filing again with that exact format now.
Hope that works! Keep us posted on whether it goes through.
UPDATE: Filed again with 'Pine Tree Construction and Development, LLC' (with comma) and it was ACCEPTED! Thanks everyone for the help. That stupid comma cost me two rejections and extra fees but at least the lien is perfected now.
Millie Long
•Perfect example of why document verification tools like Certana.ai are so helpful. Would have caught that comma issue upfront.
Great news! Those name matching issues are so frustrating but you got it sorted.
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Isla Fischer
What state are you filing in? Some states are more forgiving than others with minor name variations.
Multiple states actually, which makes it more complicated. Each state seems to have slightly different tolerance levels.
Isla Fischer
•Yeah, Delaware is super strict while some other states are more lenient. Best to assume strict rules everywhere.
For what it's worth, I had similar issues with a commercial credit portfolio last year. Ended up having to refile about 40% of them due to name formatting issues. Now I triple-check everything against the state corporate database before submitting.
Ruby Blake
•That's a lot of refiling fees! Must have been expensive.
Yeah, plus the time delay was problematic for some of the loan closings. Learned my lesson about being more careful upfront.
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One more thing to consider with 9-102 registered organizations - make sure the Delaware entity is still in good standing. If they've been administratively dissolved or suspended, it could affect their status as a registered organization and complicate your debtor classification. Delaware's SOS site should show current status, but it's worth confirming before finalizing your UCC-1. Nothing worse than perfecting against a dissolved entity and finding out later that your security interest is questionable.
Smart thinking. I always save a screenshot or PDF of the entity status page with the date stamp. It's cheap insurance if anyone ever questions the debtor's legal status at the time of filing.
I do the same thing - create a little package with the formation docs, current status confirmation, and any amendments. Makes it easy to prove 9-102 compliance if questions arise down the road.
Update us when you get this sorted out! Multi-state registered organization issues under 9-102 always make me nervous, but it sounds like you're being thorough about getting the debtor name right. The Delaware formation state rule should be straightforward once you have all the current documents. Just remember that 'substantially similar' isn't good enough for registered organizations - has to be exactly right or the UCC-1 could be seriously misleading.
Kaiya Rivera
•Will definitely update once I get all the documents and verify everything. This thread has been incredibly helpful for understanding the 9-102 requirements and what I need to double-check before filing. Thanks everyone!
Glad it helped! These 9-102 registered organization situations can be complex but you're asking the right questions. Better to get it right the first time than deal with amendment headaches later.
Cameron Black
For what it's worth, I ran into a similar situation with name variations and ended up using one of those document checking services someone mentioned earlier. Uploaded my Articles and UCC-1 draft and it immediately showed the name mismatch. Probably saved me a rejected filing and the hassle of refiling.
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Jessica Nguyen
•Which service did you use? I'm always looking for tools that can catch these kinds of errors before submission.
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Cameron Black
•It was Certana.ai - just drag and drop your PDFs and it compares all the details. Pretty handy for double-checking before you submit to the state.
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Isaiah Thompson
Bottom line - use 'Midwest Manufacturing Solutions, LLC' exactly as it appears in the Arkansas Articles of Incorporation. Don't risk the abbreviated version. The filing fee and time to resubmit isn't worth the gamble, especially with high-value collateral like yours.
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Alexander Evans
•And make sure to keep a copy of the Articles you used for the name verification. Helps if there are any questions later about why you used that specific name format.
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Evelyn Martinez
•Good practice. I always attach a copy of the Articles to my client file when I do UCC filings, just to document where I got the legal name.
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