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I feel your pain! California's system has been terrible lately. I actually had to drive to the Sacramento office last week to get a search done in person because the online system was completely down. If you're really desperate, that's always an option, though obviously not ideal.
Wow, that's dedication! How long did it take to get the search results in person?
About 30 minutes once I got to the counter. They have terminals there that work even when the public portal doesn't.
Alicia Stern
This is exactly why I keep telling people to do their UCC searches well in advance of deadlines. The system is unreliable and you never know when it's going to be down. That said, the phone option mentioned earlier is probably your best bet right now. I've used it several times and they're usually pretty helpful.
Alicia Stern
•We've all been there! The important thing is getting it done before the filing lapses.
I always set calendar reminders 90 days before continuation deadlines. Saved me from several close calls.
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Pro tip: when you refile, include a cover letter explaining the discrepancy and referencing the original file number. Sometimes the filing staff will actually read it and understand what you're trying to do. Won't guarantee acceptance but it can't hurt.
Nia Harris
•Do cover letters actually help with electronic filings though?
Some states have comment fields or allow attachments. Worth checking if Arizona does.
Update us when you get this resolved! I'm dealing with a similar situation in Colorado and curious to see what ends up working for you.
Will do. Hopefully I'll have good news by next week.
Aisha Ali
•Following this thread too. These name matching issues seem to be getting worse across all states.
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One more thing to consider - make sure your continuation timeline is right if this is an existing filing. Illinois UCC statute has specific timing requirements and if you're close to the 5-year mark, you might need to handle continuation and amendment together.
Lucy Lam
•This is a new filing, but good reminder about the continuation timing. We have some older Illinois filings that will need attention soon.
Jay Lincoln
UPDATE: Refiled with the exact Illinois name format including the comma and it was accepted within 24 hours. Thanks everyone for the guidance. Going to be much more careful about cross-state name matching going forward. The Illinois UCC statute doesn't mess around with these details.
Perfect example of why document verification tools are so valuable. That comma difference could have been caught before the first filing.
Benjamin Kim
•Great outcome. This thread will be helpful for others dealing with similar Illinois UCC statute issues.
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Update us when you get this sorted out! I'm dealing with a similar situation and want to know what approach works. The whole UCC amendment process seems way more complicated than it should be.
Will do! Planning to file the name correction amendment first thing Monday morning. Fingers crossed.
Amina Diop
•Good luck! The bankruptcy timeline definitely adds pressure but you should be able to get it done if you stay on top of it.
Oliver Weber
Just to add one more perspective - make sure when you file the name correction amendment that you include supporting documentation showing the legal name change. Some states require articles of amendment or other corporate documents to verify the name change is legitimate. Better to include too much documentation than not enough.
NebulaNinja
•Not all states require it but it definitely helps avoid follow-up questions or additional delays.
I'll make sure to include the articles of amendment when I file. Thanks for the heads up!
Samuel Robinson
For what it's worth, I've seen banks that automatically file continuations for their borrowers, but don't count on it. Always verify that it got done, and if you're handling it yourself, don't procrastinate.
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Camila Castillo
•Yeah, never assume someone else is handling it unless you have it in writing.
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Olivia Evans
•The lender didn't mention anything about handling continuations so I'm definitely going to take care of it myself. Thanks everyone for the clarification!
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Brianna Muhammad
One last thing - when you file the continuation, make sure the UCC-3 form references the original filing number correctly. Any mistake there and the continuation won't be effective.
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Eloise Kendrick
•Absolutely. I've caught several filing number transcription errors using Certana.ai's checker. Would have been costly mistakes.
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Lucas Schmidt
•The filing number is usually pretty long too, easy to transpose digits if you're doing it manually.
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