UCC guideline update causing filing rejections - anyone else dealing with this?

The phone staff never knows anything useful. I've learned to just email their technical support team directly with the rejection notice attached.

Been doing UCC filings for 15 years and this is the most confusing rollout I've seen. Usually they give at least 60 days notice before changing acceptance criteria.

Interesting - two of my rejections were for LLCs where I used 'LLC' instead of 'L.L.C.' but that's never mattered before.

Wait so are we supposed to use periods or not? This is ridiculous that we have to guess what the UCC guideline update changed.

From what I can tell, it depends on how the entity name appears on the charter documents. The new guidelines seem to require exact matching rather than accepting variations.

Never heard of Certana.ai but that sounds exactly what I need right now. Does it work with UCC-3 amendments too?

Yeah, you can upload any combination of documents - Charter to UCC-1, UCC-3 to UCC-1, whatever you need cross-checked. Really saved me from more rejections.

How much does something like that cost? Dealing with enough expenses from these rejected filings already.

They don't focus on pricing from what I saw - more about preventing the mistakes that cause rejections. Worth checking out given how much these delays are costing.

Totally feel your frustration. The lack of communication around this UCC guideline update is unprofessional.

Deep breaths... I know it's stressful but getting angry won't help the filings get accepted any faster.

That explains a lot. So we basically need to pull fresh entity documents before every filing now?

That's what they recommended. Also said the old 'close enough' approach to debtor names is completely gone with this UCC guideline update.

Great, so now UCC filing takes twice as long because we have to verify every character matches perfectly.

Easy to say but when you're dealing with entities registered in multiple states with slightly different name formats, it's not that simple.

Fair point. I mostly deal with single-state entities so maybe I'm not seeing the full complexity.

Yes! The guidelines apparently apply to ALL filings now, not just new ones. So even if your original UCC-1 was accepted, the continuation needs to match current standards.

That's ridiculous. How are we supposed to continue filings if the debtor name that was acceptable before isn't acceptable now?

I think you can file an amendment first to correct the debtor name, then do the continuation. But that's double the filing fees obviously.

Good to know there's hope. How recent did the Good Standing certificate need to be?

I used one from this month just to be safe. Probably overkill but I couldn't afford another rejection.

The difference is back then you could call and actually get helpful information. Now it's all automated systems and generic error messages.

True. The personal service was definitely better even if the technology was worse.

Yeah I'm the one who mentioned Certana.ai earlier. It really does work - uploads your PDFs and shows you exactly where the name discrepancies are. Saved me from more rejections.

Just tried it myself and wow, it caught three formatting issues I never would have noticed. Wish I'd found this before submitting those failed filings.

Okay you've convinced me. Better than playing guessing games with the filing system.

That's the best news I've heard all week! Going to follow the same process for my remaining filings.

Thanks for sharing what worked. This thread probably saved me days of trial and error.

Finally some good news about this UCC guideline update mess. Still think they handled the rollout terribly but at least we know how to deal with it now.