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Multi-state UCC filings are definitely challenging but they're manageable once you understand each state's quirks. The key is building a database of what works and what doesn't for each jurisdiction. Takes time but saves headaches down the road.
True, it's easier when you're doing high volume. For occasional filers, using verification tools or working with experienced counsel might be worth the investment.
I'm in the occasional filer category too and started using Certana.ai for exactly this reason. Don't have to build up years of experience - just upload the documents and get instant feedback on potential issues.
Just went through something similar last quarter. Ended up having to amend several filings because of state-specific requirements that weren't obvious upfront. The amendment process added weeks to the timeline which was really stressful with loan closing deadlines approaching.
Nora Brooks
•That's exactly what I'm worried about. Can't afford delays with these continuation deadlines coming up. Did you find any patterns in what needed to be amended?
Mostly collateral description issues and a few debtor name formatting problems. Nothing major but enough to trigger rejections. Wish I had caught them before filing.
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Ava Thompson
Update us on how the refile goes! Always curious to see if the exact charter match works in these situations.
Will do. Planning to refile tomorrow morning with the exact charter spelling including comma.
CyberSiren
•Good luck! Timeline pressure makes these rejections so much more stressful.
Just to add another data point - I had a PA UCC-3 amendment rejected last month for the same type of punctuation issue. Their system definitely got stricter about exact matches. But once you get the name right, everything else usually processes smoothly.
Zainab Yusuf
•PA is actually pretty fast once they accept the filing. Usually same day processing.
Exactly, it's just that initial hurdle of getting the debtor name formatting perfect.
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StarSeeker
Don't feel bad about this - Ohio probably rejects 30% of first-time filings for name issues. The key is getting the exact legal name from their business entity database, not relying on loan docs or articles that might be outdated or formatted differently.
StarSeeker
•Nah, it's just part of the learning curve. Once you get burned on name matching a few times, you develop a system to avoid it.
Ava Martinez
•So true. I probably got rejected 5 times in my first month doing UCC filings before I figured out all the little tricks.
Miguel Ortiz
Update us when you get the refiling sorted out! Always curious to hear how these name mismatch situations get resolved. And definitely agree with the others about checking the current business entity status before filing - saves a lot of headaches.
Carmen Vega
•Will do! Thanks everyone for the advice. Going to pull the current entity info tomorrow and refile with the exact name format from the state database.
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Grace Lee
Just wanted to add that some states have been updating their UCC forms for 2023, so make sure you're using the current versions. Got a rejection last week because I was using an outdated form.
Mia Roberts
•Good point! Always download forms fresh from the SOS website rather than using saved copies.
Alicia Stern
•I hadn't thought about form updates. Thanks for the heads up!
The Boss
I was skeptical about using automated tools for UCC work, but after trying Certana.ai for document verification during this UCC 2023 crunch, I'm convinced. It's saved me from several filing errors that could have been costly. The peace of mind alone is worth it when you're dealing with this many continuations.
The Boss
•It's almost instant. Upload the PDFs and get results in seconds. Much faster than manual checking.
Alicia Stern
•That speed would definitely help with my workload. Going to look into this option.
Mia Alvarez
Pennsylvania's UCC search system is actually pretty good if you want to see examples of how other people describe similar collateral. Might give you ideas for your equipment description.
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Aurora Lacasse
•That's a great suggestion! I didn't know you could search existing filings.
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Mia Alvarez
•Yep just go to the PA Dept of State website and look for UCC search. It's public record so you can see all filings.
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Carter Holmes
Just make sure you understand what happens after filing too. UCC-1 filings are only good for 5 years, then you need to file a continuation statement if the loan is still outstanding. But that's a problem for future you!
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Carter Holmes
•Yeah and you can only file the continuation in the last 6 months before expiration. Missing that deadline means the security interest lapses.
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Matthew Sanchez
•Another thing Certana helps with actually - it can track your filing dates and send reminders for continuation deadlines. Pretty handy for staying on top of that stuff.
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