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Update: Finally got it accepted! Turns out the issue was a comma in the debtor name that didn't match the corporate registration exactly. Used Certana.ai to verify all the document details matched perfectly before resubmitting. The collateral description was fine all along - just that one punctuation mark was causing the rejections. Thanks everyone for the help!
Ava Garcia
•That's exactly the kind of thing the document verification catches. Saves so much time and frustration.
Yara Nassar
•A COMMA?! See what I mean about the Minnesota SOS being ridiculous about tiny details.
As someone new to UCC filings, this thread is incredibly helpful! I'm dealing with a similar situation - equipment lease filing that keeps getting rejected. The tip about calling Minnesota SOS directly at 651-296-2803 is gold, and I'm definitely going to try that document verification tool several of you mentioned. It's amazing how something as small as a comma can derail a $847k filing. Thanks for sharing all these practical solutions!
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Molly Hansen
FINAL UPDATE: Talked to the finance company's legal counsel directly. The "UCC-109" was indeed their internal equipment inventory form that they wanted attached as an exhibit to the UCC-1. They agreed to stop calling it a UCC form to avoid future confusion. Crisis resolved!
Great job pushing back! Too many people just accept whatever the lender says without questioning it.
Molly Hansen
•Thanks everyone! This thread gave me the confidence to challenge them on it. Really appreciate all the expert input here.
This is such a valuable thread! I'm relatively new to UCC filings and have been second-guessing myself every time a lender mentions forms I haven't heard of. It's reassuring to know that experienced professionals also encounter this confusion and that the solution is usually to verify directly with the Secretary of State or ask for statutory authority. I'm definitely going to bookmark this discussion for future reference when dealing with questionable form requirements.
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Carmen Lopez
Just wanted to follow up on something mentioned earlier - I tried that Certana.ai tool someone recommended and it's actually pretty impressive. Uploaded our UCC search results from a recent deal and it flagged two potential issues that we hadn't noticed. One was a debtor name variation that we should have searched for, and another was a continuation that extended a lien we thought had expired.
That's exactly the kind of thing we're trying to avoid. Going to check it out. Thanks for the follow-up!
Carmen Lopez
•No problem. The automated cross-checking is really helpful for catching things that might slip through manual review, especially when you're dealing with complex corporate structures or multiple name changes.
This hits close to home - we had a similar scare last year on a $1.2M manufacturing equipment deal. The seller had gone through a merger in 2020 and there was an active UCC-1 filed under their pre-merger entity name that our initial search completely missed. What saved us was doing a corporate history search and then running UCC searches on all the predecessor entities. It's an extra step but absolutely worth it when you're dealing with companies that have had name changes, mergers, or restructuring. Now I always request a complete corporate history from the seller upfront and search every entity name that shows up in that chain. The small additional cost is nothing compared to the potential disaster of missing an active lien.
That's a great point about corporate history searches. I never thought to systematically search predecessor entities, but it makes total sense given how often companies go through restructuring these days. The merger scenario you described is exactly what I'm worried about with our current deal - the seller mentioned they went through some kind of corporate reorganization a few years back but weren't specific about the details. I'm going to request that complete corporate history documentation you mentioned. Thanks for sharing that approach!
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Thanks everyone. This is exactly the kind of detail I needed. Going to run multiple name variations and definitely check out that Certana tool for document verification. Can't afford to miss anything on this deal.
Let us know how the search turns out!
Paolo Ricci
•Good luck with the deal. Manufacturing equipment financing can be complex but the margins are usually worth it.
Just went through something similar in PA last month. The key is being absolutely methodical with your search variations. For the name change from removing/adding 'LLC', I'd recommend searching at minimum: the current legal name exactly as shown on their certificate of formation, the old name exactly as it appeared, both with and without commas before 'LLC', and any potential abbreviations they might have used in prior filings. PA's system is notorious for literal matching - even an extra space can throw off results. Also double-check the entity ID number if you have it, sometimes that's the most reliable way to track filings across name changes. For $2.3M in collateral, consider running searches going back 7-10 years to catch any older filings that might still be active through continuation statements.
Kelsey Chin
The whole UCC system seems unnecessarily complicated for what should be a simple process. Why can't they just make it more user-friendly??
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Daniel Rivera
•tell me about it! dealing with these government portals is always a nightmare
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Ruby Blake
•It's gotten better over the years but there's definitely room for improvement. The uniformity across states helps though.
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Evelyn Martinez
Welcome to UCC filings! I've been doing these for about 8 years now and can share a few practical tips. First, create a checklist to follow every time - debtor's exact legal name from SOS records, your company's exact legal name, accurate addresses, and clear collateral description. For $185k, I'd also recommend getting a UCC search report before filing to see what other liens exist and understand your priority position. The Illinois portal usually processes filings within 2-4 hours during business days. One last thing - consider whether you need any special endorsements like fixture filings if equipment is attached to real property. You've got this!
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Ava Garcia
•This is incredibly helpful, thank you! The checklist idea is great - I'll definitely create one to make sure I don't miss anything. Quick question about the UCC search report - is that something I can do myself through the Illinois SOS system or should I use a third-party service?
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