What can I submit when NY unemployment asks for proof I don't have?
So I'm in a situation where NY unemployment is requesting documentation to verify my previous employment, but I literally don't have what they're asking for. No W2, lost my last paystubs during a move, and my previous employer shut down completely (can't even contact them). What are you guys sending when you don't have the exact proof DOL wants? I'm freaking out thinking they'll make me pay everything back. Anyone been through this and found a workaround?
27 comments
Aisha Rahman
just send bank statements that show ur deposits from that job
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QuantumQueen
I didn't think about bank statements! Do you know if they accept that as official proof though? My deposits were direct but the employer name is abbreviated weird on my statements.
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Ethan Wilson
I had a similar situation last month. They were asking for my 1099s but I never received them from a gig job I did. Called and called but couldn't get through to anyone at DOL to explain my situation. I was losing sleep over it!!! Ended up using the Claimyr service (claimyr.com) to actually get through to an agent. They have this video showing how it works: https://youtu.be/Rdqa1gKtxuE When I finally talked to someone, they told me I could submit alternate documentation including bank statements showing deposits, emails confirming assignments, or even text messages with my supervisor discussing work. The agent added notes to my file explaining my situation which apparently helps.
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Yuki Sato
Did u have to pay for that service? Seems fishy tbh
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Ethan Wilson
Yeah, there is a fee, but for me it was worth it after trying for TWO WEEKS to get through. The agent I spoke with ended up being super helpful and told me exactly what alternative documents would work for my situation. Saved me from potentially having to repay thousands.
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Carmen Flores
NY DOL actually accepts several alternative forms of documentation if you don't have the standard proof they initially request. Here's what you can submit instead: 1. Bank statements showing regular deposits from the employer 2. Tax returns that reference the employment (even if you filed late) 3. Email correspondence with your employer about your work 4. Letters from coworkers verifying your employment (with their contact info) 5. Any work ID or badge you still have 6. Social media posts or profiles mentioning your work there 7. Contract or offer letter if you still have it You should also submit a written statement explaining why you don't have the standard documentation. Be specific about the employer closing and your inability to contact them. If possible, include any news articles or public records about the business closing.
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QuantumQueen
This is incredibly helpful, thank you! I definitely have bank statements and some work emails I can dig up. Do you know if there's a specific way I should format the explanation letter? Should it be notarized or anything?
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Carmen Flores
The explanation doesn't need to be notarized. Just make it clear, detailed, and honest. Include your name, SSN, and claim ID at the top. Explain that the business closed (mention the approximate date if you know it), that you've been unable to contact anyone from management, and that you lost some documents during a move. List the alternative documents you're providing instead. Submit everything together through your online portal and keep copies of everything. If possible, also fax the documents to their office as backup (there's a fax number in your document request letter).
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Andre Dubois
When I couldn't provide what they wanted, I ended up getting hit with an overpayment notice for $7,800. It was a NIGHTMARE. Had to go through the whole appeal process. Don't wait - be proactive about this! The bank statements are good but they're going to want to see something more official too. Any chance you filed taxes that year and can get a transcript from the IRS? That saved me.
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QuantumQueen
That's exactly what I'm afraid of! Did you end up having to repay anything? And yes, I did file taxes, I just need to figure out how to get the transcript quickly. Did you order it online?
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Andre Dubois
I won my appeal so didn't have to repay (thank god). For the transcript, go to IRS.gov - you can request it online and sometimes get it immediately as a PDF. If your address has changed since you filed, you might need to request by mail which takes 5-10 days. Start the process TODAY though - NY DOL doesn't mess around with these deadlines.
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CyberSamurai
I've worked for the unemployment system (not in NY but similar). Here's some insider perspective: they're mainly trying to verify that you actually worked where you said you did for fraud prevention. The documentation requirements aren't as rigid as they make it sound in the letters. What's most important is that you RESPOND by the deadline, even if your documentation is incomplete. A partial response is much better than no response. Also, call and speak with a claims specialist about your situation. They can add notes to your file indicating that you're making good-faith efforts to comply. This matters a lot in how your case is handled.
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QuantumQueen
This makes me feel so much better! I've been panicking thinking my case would automatically be rejected without the exact documents they listed. I'll definitely call to explain my situation. Would it help to get a statement from my old supervisor even though the company is closed? I still have his personal contact info.
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CyberSamurai
Yes! A signed statement from your former supervisor would be EXTREMELY helpful. Have them include their own contact information, your dates of employment, position, and approximate earnings. Even though the company closed, having verification from a supervisor carries a lot of weight.
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Zoe Alexopoulos
When they asked me for proof, I couldn't find ANYTHING!!! I literally tore my apartment apart looking for my W2s. I ended up finding an old employment verification letter from when I applied for my apartment. Sent that in along with screenshots of my email communications with my boss and it was accepted!! Don't give up - just send whatever you can find that shows you worked there. Even something small might be enough.
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Yuki Sato
they accepted an apartment verification letter?? that's wild, I wouldn't have thought of that
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Zoe Alexopoulos
Yeah! It had my salary and employment dates on it since the landlord needed to verify I made enough to afford the place. I was shocked they took it but the DOL person told me they just need SOMETHING official-looking that confirms you worked there. Get creative!
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Yuki Sato
my cousin just went thru this and he just ignored it and they stopped asking lol but dont know if thats the best advice
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Andre Dubois
That is TERRIBLE advice. They don't just 'stop asking' - they issue an overpayment determination and can garnish wages, take tax refunds, and even put liens on property. Your cousin probably just hasn't received the overpayment notice yet, but it's coming.
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Yuki Sato
oh damn for real? ill tell him to check his mail then. thought he got lucky
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CyberSamurai
Something else to try: contact your state's Department of Labor (not unemployment) to request wage records. Most states maintain these records for several years. They can provide certified copies of quarterly wage reports that your employer submitted, which is exactly the kind of documentation that unemployment is looking for.
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QuantumQueen
I had no idea this existed! Do you know if NY specifically has this? And would I need to go in person or can I request online?
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CyberSamurai
Yes, NY definitely has this. It's called a "Wage Reporting System" and employers are required to report wages quarterly. You can request your wage history through the NY Department of Labor website - look for "Request for Wage and Employment Data." You'll need to provide ID verification. The turnaround is usually 7-10 business days.
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Ethan Wilson
am i the only one who thinks it's RIDICULOUS they demand all this paperwork years later?? like we already qualified once! why are they making us prove everything again?? the whole system is designed to be impossible to navigate so they can deny people!
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Aisha Rahman
fr its just a way to not pay ppl
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QuantumQueen
Thanks everyone for the advice! I'm feeling much less panicked now. I've collected my bank statements showing the deposits, found some old work emails in my archive, and I reached out to my former supervisor who agreed to write a statement. I'm also requesting my tax transcript from the IRS today. Will try calling DOL tomorrow to explain my situation and see if they can add notes to my file. I'll update once I hear back from them.
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Zoe Alexopoulos
Good luck! That sounds like plenty of documentation. Remember to be super persistent with calling - early morning (right when they open) is usually the best time to get through.
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