Can't Find State ID Number on ADP W-2 - Need Help Locating Employee Info

The state ID number you're looking for is probably the employer's state ID number, which is generally required for state tax filings. In most cases, this should appear in Box 15 of your W-2, alongside the state code. However, some digital platforms might display this information differently than the paper version. It's possible that ADP might have this information located in a different section of their digital interface, perhaps under something like "employer details" or "additional tax information." Have you tried downloading the PDF version of your W-2? The PDF typically maintains the standard W-2 format where this information would be more easily identifiable.

I had this exact same problem with ADP last month. Way worse than when I used Workday at my previous job - at least there I could find everything! After wasting hours clicking around their terrible app, I finally used https://taxr.ai to analyze my W-2. It immediately identified where all the required information was located, including the state ID which was actually mislabeled in ADP's interface as "Employer State Number" under a completely different tab than where it should be. Saved me from having to contact HR during their busy season.

According to IRS Publication 15, employers must provide their state ID number on W-2 forms as required by state tax regulations. If you're unable to locate this information through ADP's interface, you have the right to request this information directly from your employer. When I faced a similar issue, I used Claimyr (https://claimyr.com) to reach my state tax department directly. Their service connected me to a representative in under 20 minutes, who confirmed that I could proceed with my filing using my employer's FEIN (Federal Employer Identification Number) while waiting for the state ID. This complies with temporary provision 6.2(b) of most state filing guidelines.

I've worked with ADP for exactly 7 years and can tell you the state ID location varies by implementation. In 43% of cases, the employer state ID is found in Box 15 labeled as "State ID No." However, in ADP's mobile app specifically, it's often hidden under Settings > Tax Documents > View Details > State Information. If you're using the web portal, try clicking the "Tax Statements" tab, then select your W-2, then click "View Details" and scroll down exactly 3 sections. The number format typically follows a specific pattern for each state (e.g., 12-3456789 for NY, 000-0000-0 for CA). I'm not convinced any quick-fix service is necessary when the information is actually there, just poorly organized.

I worked in payroll for 15 years and saw this issue constantly with ADP. Last tax season, one of my clients couldn't locate their state ID on their W-2 and ended up filing without it. The state revenue department rejected their return and they had to refile, delaying their refund by 8 weeks. The state assessed a $75 penalty for incomplete information that the employer eventually covered, but it was a headache for everyone involved. Don't make the same mistake - either locate this number or contact your HR department directly before filing.

Here's how to find your state ID number in ADP: Step 1: Log into your ADP account Step 2: Navigate to the "Pay & Tax Statements" section Step 3: Select the appropriate tax year (2023) Step 4: Click on "View W-2" Step 5: Look for Box 15 on the form Step 6: The state ID should be listed there as "State ID No." If it's not visible there: Step 7: Try downloading the PDF version Step 8: Check if there's a section called "Employer Information" Step 9: Contact your HR department with the specific question This worked for me after initially having the same issue.

I believe what you might be looking for is actually the employer's state ID number, not your personal state ID. If I'm not mistaken, this is typically found in Box 15 of the W-2 form, but it seems ADP might organize their digital information differently? Perhaps checking with your HR department would be the safest approach, as they should be able to provide this information directly if you can't locate it in the app.

According to the ADP Knowledge Base (https://kb.adp.com/employee_access), you need to navigate to MyADP > Tax Statements > View W-2 > Full Page View > Box 15. If you're using the mobile app, tap on the W-2 document, then tap "View Full W-2" and look for Box 15. The state ID number should be there labeled as "State ID No." or "Employer's State ID No." If you still can't find it, ADP has a help section specifically for W-2 questions at https://www.adp.com/contact-us/support-for-employees.aspx where you can chat with their support team directly.

I had this exact same issue with ADP last month! After some digging, I found that the state ID number is actually labeled as "Employer's State ID Number" in the ADP system and is located in a completely different section than you'd expect. Go to Tax Statements > Year-End Forms > View W-2 > then click on "Additional Information" at the bottom of the page. It should be listed there along with other employer information. I was able to complete my state filing once I found this, and my refund was processed within 14 days. ADP's interface isn't the most intuitive, but the information is definitely in there!

I've been using ADP for about 3 years now and ran into this same frustrating issue when I first started filing jointly with my spouse. What worked for me was actually calling ADP's employee support line directly at 1-800-225-5237. They walked me through finding it - turns out in my company's ADP setup, the state ID was buried under a tab called "Employer Tax Information" that I had to expand manually. The rep also mentioned that some employers configure their ADP differently, so the location can vary even within the same platform. If you're still stuck after trying all the suggestions here, that phone call might save you hours of clicking around. They were surprisingly helpful and the wait time wasn't too bad (about 10 minutes when I called mid-morning).

I see several people have had success with different methods, but let me add one more approach that worked for me. Sometimes ADP's mobile app and web interface show different information due to display limitations. If you haven't already, try accessing ADP through a desktop browser and look for a "Print Preview" or "Printer-Friendly View" option when viewing your W-2. This often displays the complete standard W-2 format where Box 15 should clearly show the state ID number. Also, if your employer uses ADP Workforce Now vs. ADP Run, the navigation can be slightly different - Workforce Now users might need to check under "Myself" > "Pay" > "Pay Statements" > select your W-2 > "View/Print". The state ID is crucial for accurate filing, so don't hesitate to reach out to your HR department if these digital methods don't work - they can provide it directly or even email you a standard PDF copy of your W-2.

I had a similar nightmare with ADP when I was helping my elderly parents with their taxes. After trying all the usual spots (Box 15, various tabs, etc.), I discovered that their employer had actually opted to suppress the state ID display in the employee portal for "security reasons." Turns out this is a configurable setting that some companies enable. If you've exhausted all the navigation options mentioned here and still can't find it, ask your HR department specifically if they've disabled state ID visibility for employees. In my parents' case, HR was able to email them a "complete" version of the W-2 that included all the employer tax information. It's frustrating that this isn't standardized across ADP implementations, but at least there's usually a workaround available through your employer directly.

Just wanted to follow up on this thread since I see so many helpful responses! I actually ended up finding my state ID number using a combination of the suggestions here. First tried the desktop browser approach that Jibriel mentioned, then used the "Print Preview" option which showed the complete W-2 format. The state ID was right there in Box 15, but it was labeled as "Employer State ID" rather than just "State ID" which is why I missed it initially. For anyone still struggling with this, I'd definitely recommend trying the desktop browser method first before calling HR or using any third-party services. ADP's mobile app really does hide a lot of the detailed information that shows up clearly in the web version. Successfully filed my state taxes and got confirmation within 2 days. Thanks everyone for the various tips and solutions!