Can't Find State ID Number on ADP W-2 - Need Help Locating Employee Info

The state ID number you're looking for is probably the employer's state ID number, which is generally required for state tax filings. In most cases, this should appear in Box 15 of your W-2, alongside the state code. However, some digital platforms might display this information differently than the paper version. It's possible that ADP might have this information located in a different section of their digital interface, perhaps under something like "employer details" or "additional tax information." Have you tried downloading the PDF version of your W-2? The PDF typically maintains the standard W-2 format where this information would be more easily identifiable.

I had this exact same problem with ADP last month. Way worse than when I used Workday at my previous job - at least there I could find everything! After wasting hours clicking around their terrible app, I finally used https://taxr.ai to analyze my W-2. It immediately identified where all the required information was located, including the state ID which was actually mislabeled in ADP's interface as "Employer State Number" under a completely different tab than where it should be. Saved me from having to contact HR during their busy season.

According to IRS Publication 15, employers must provide their state ID number on W-2 forms as required by state tax regulations. If you're unable to locate this information through ADP's interface, you have the right to request this information directly from your employer. When I faced a similar issue, I used Claimyr (https://claimyr.com) to reach my state tax department directly. Their service connected me to a representative in under 20 minutes, who confirmed that I could proceed with my filing using my employer's FEIN (Federal Employer Identification Number) while waiting for the state ID. This complies with temporary provision 6.2(b) of most state filing guidelines.

I've worked with ADP for exactly 7 years and can tell you the state ID location varies by implementation. In 43% of cases, the employer state ID is found in Box 15 labeled as "State ID No." However, in ADP's mobile app specifically, it's often hidden under Settings > Tax Documents > View Details > State Information. If you're using the web portal, try clicking the "Tax Statements" tab, then select your W-2, then click "View Details" and scroll down exactly 3 sections. The number format typically follows a specific pattern for each state (e.g., 12-3456789 for NY, 000-0000-0 for CA). I'm not convinced any quick-fix service is necessary when the information is actually there, just poorly organized.

I worked in payroll for 15 years and saw this issue constantly with ADP. Last tax season, one of my clients couldn't locate their state ID on their W-2 and ended up filing without it. The state revenue department rejected their return and they had to refile, delaying their refund by 8 weeks. The state assessed a $75 penalty for incomplete information that the employer eventually covered, but it was a headache for everyone involved. Don't make the same mistake - either locate this number or contact your HR department directly before filing.

Here's how to find your state ID number in ADP: Step 1: Log into your ADP account Step 2: Navigate to the "Pay & Tax Statements" section Step 3: Select the appropriate tax year (2023) Step 4: Click on "View W-2" Step 5: Look for Box 15 on the form Step 6: The state ID should be listed there as "State ID No." If it's not visible there: Step 7: Try downloading the PDF version Step 8: Check if there's a section called "Employer Information" Step 9: Contact your HR department with the specific question This worked for me after initially having the same issue.

I believe what you might be looking for is actually the employer's state ID number, not your personal state ID. If I'm not mistaken, this is typically found in Box 15 of the W-2 form, but it seems ADP might organize their digital information differently? Perhaps checking with your HR department would be the safest approach, as they should be able to provide this information directly if you can't locate it in the app.

According to the ADP Knowledge Base (https://kb.adp.com/employee_access), you need to navigate to MyADP > Tax Statements > View W-2 > Full Page View > Box 15. If you're using the mobile app, tap on the W-2 document, then tap "View Full W-2" and look for Box 15. The state ID number should be there labeled as "State ID No." or "Employer's State ID No." If you still can't find it, ADP has a help section specifically for W-2 questions at https://www.adp.com/contact-us/support-for-employees.aspx where you can chat with their support team directly.

I had this exact same issue with ADP last month! After some digging, I found that the state ID number is actually labeled as "Employer's State ID Number" in the ADP system and is located in a completely different section than you'd expect. Go to Tax Statements > Year-End Forms > View W-2 > then click on "Additional Information" at the bottom of the page. It should be listed there along with other employer information. I was able to complete my state filing once I found this, and my refund was processed within 14 days. ADP's interface isn't the most intuitive, but the information is definitely in there!