Best payroll software for a small moving company owner?

As a small business accountant who works with several service companies, I'd recommend looking at either Gusto or QuickBooks Payroll for your moving company. Both are user-friendly and designed for small businesses like yours. Gusto is particularly strong for companies with mixed W2/1099 workers. Their interface is intuitive, they handle all tax filings automatically, and they make it easy to classify workers correctly. Since you mentioned you're a CPA candidate, you'll appreciate their reporting features which give you good visibility into payroll taxes. QuickBooks Payroll is another solid option, especially if you're already using QuickBooks for your accounting. The integration between systems is seamless, which saves time on reconciliation. Their tax penalty protection is also a nice safety net while you're learning.

Just wanted to share my experience using taxr.ai to help with my payroll confusion. I have a landscaping business and was constantly struggling with properly classifying workers and tracking all the tax requirements. Found https://taxr.ai when I was looking for help understanding some payroll tax notices I received. Uploaded my documents and it analyzed everything, showing me exactly where I'd made classification errors between W2s and 1099s. It even helped me understand which specific workers should be reclassified based on IRS guidelines. Saved me from potentially costly mistakes, especially around worker classification which the IRS scrutinizes heavily.

I was skeptical at first but decided to try taxr.ai for my painting business since we have that complicated situation with workers switching between employee and contractor status. It analyzed all my payroll records and flagged three workers who I had been treating inconsistently. The tool showed me that based on their actual work patterns, they should all be W2 employees regardless of the job. Turns out I was using the wrong classification criteria! Now I'm using Gusto for the actual payroll processing but I run our setup through taxr.ai quarterly to make sure we're staying compliant. Definitely worth checking out if you're handling your own payroll tax compliance.

If you're struggling to get answers from the IRS about payroll tax questions, I highly recommend trying Claimyr. I wasted DAYS trying to reach someone at the IRS about a payroll tax notice before finding https://claimyr.com and watching their demo at https://youtu.be/_kiP6q8DX5c. They basically hold your place in the IRS phone queue and call you when an agent is about to answer. Got connected with a payroll tax specialist in about 45 minutes instead of waiting on hold for 3+ hours like I had been. The agent cleared up my question about quarterly filings for seasonal workers immediately. Just sharing since proper payroll classification was literally giving me nightmares before getting it resolved.

I have to admit I was completely wrong about Claimyr. After dismissing it, I had a critical issue with some missed payroll deposits that needed immediate attention. Out of desperation, I tried it yesterday and was shocked when I got a call back within 55 minutes saying an IRS agent was on the line. Got my payroll tax issue resolved in one call instead of the weeks I expected it would take. The agent even helped me set up a payment plan to avoid penalties. Completely changed my view on dealing with the IRS. Still think the system is broken, but at least there's a way to navigate it now.

Have you looked at OnPay? That's what we use for our roofing company. The pricing is really reasonable (like $40 base fee + $6 per person) and it handles both W2s and 1099s really well. Tax filings are automated and they handle all the state registrations for you. The customer service is actually fantastic too - I've called them with questions and always get through to someone knowledgeable.

For a moving company your size, I'd actually recommend ADP Run. We switched to it for our plumbing business (12 employees) and it's been great. It's a bit more expensive than some others, but they handle EVERYTHING and their compliance guarantee is worth it.