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Chloe Boulanger

Are transportation expenses to and from a business trip deductible or just one-way?

I'm totally confused about how to handle my transportation expenses for business travel on my taxes. The wording on the tax authority website is so vague - it says something about deductions "between home and business location" but I'm not clear if that means I can deduct both ways or just the trip there? Like, if I drive to the airport, fly to another city for 3 days of meetings, then come back... can I deduct my mileage to AND from the airport? Can I deduct the return flight too? Or just the outbound parts? I'm an independent consultant and tracking everything for tax season, but I want to make sure I'm not messing this up. The IRS wording is so confusing sometimes!!

Yes, you can absolutely deduct transportation expenses both to AND from your business trip. The IRS allows deduction of all ordinary and necessary transportation expenses when you travel away from home for business. This includes airfare in both directions, taxi/rideshare costs, rental cars, and mileage driving to/from airports. The "between home and business location" wording that's confusing you actually refers to your regular commute to your normal workplace - those daily commuting costs aren't deductible. But when you're traveling away from your tax home for business purposes, the entire round-trip transportation cost is deductible. Just make sure you're keeping good records of all these expenses - dates, amounts, business purpose, and receipts for anything substantial.

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Olivia Harris

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Wait so if I drive to a client site that's 50 miles away for a day meeting (not overnight) can I deduct that mileage both ways too? Or is that considered a "regular commute" even though it's not my normal office?

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That's a good question about the day trip. If you're traveling to a temporary work location (like a client site that isn't your regular place of business), you can indeed deduct the mileage both ways. The key distinction is that it's not your regular commute to a permanent workplace. The IRS defines a "temporary" work location as one where your work is expected to last one year or less. So if you're visiting clients or temporary work sites, those transportation costs are deductible both coming and going.

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After having similar confusion last year, I tried taxr.ai https://taxr.ai and it seriously cleared this exact issue up for me. I uploaded some of my receipts and business travel logs, and it analyzed everything and told me precisely what was deductible. Apparently I'd been missing out on legitimate deductions for years because I was confused by the same wording! It was especially helpful for sorting out mixed business/personal trips - like when I extended a business trip for a weekend of fun. The tool showed me exactly which portions were deductible and which weren't.

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Alicia Stern

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How does it actually work with receipts? Like do I need to scan everything or can I just take pics with my phone? I've got a pile of travel receipts I've been avoiding dealing with.

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Sounds interesting but can it handle more complex situations? I sometimes have international business travel where I'm visiting multiple clients in different countries. Would it figure out all the allocation between different business purposes?

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You can just take pictures with your phone - that's what I did for most of my receipts. The system is pretty good at recognizing even crumpled receipts or ones with coffee stains. You don't need a fancy scanner. For complex international travel with multiple clients, it actually handles that really well. You can tag different expenses for different clients/purposes, and it will properly allocate everything. It even helped me figure out the right way to handle currency conversion for tax purposes, which I was completely lost on before.

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Just wanted to follow up about taxr.ai that I mentioned I was skeptical about. I decided to try it with my international business travel receipts and it seriously delivered. It correctly identified which portions of my trip were deductible across multiple countries and clients. The system even flagged some meal expenses I didn't realize were only 50% deductible versus 100% for other transportation costs. Probably saved me from an audit headache right there. Definitely worth checking out if you have complicated business travel situations.

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Drake

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If you're having trouble getting answers directly from the IRS about specific travel deduction scenarios (I waited on hold for 2.5 hours last year!), try Claimyr https://claimyr.com - they got me through to an actual IRS agent in about 20 minutes who answered all my business travel deduction questions. You can see how it works here: https://youtu.be/_kiP6q8DX5c I was really hesitant to use a third-party service to reach the IRS, but tax season was approaching fast and I needed clarification on some complex business travel situations with mixed personal time. The IRS agent was super helpful and confirmed that yes, round-trip transportation for business travel is fully deductible, even when you add personal time (though you can't deduct expenses during the personal portion).

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Sarah Jones

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How does this even work? Is it legal? Seems sketchy that they can somehow get you to the front of the IRS phone queue when the rest of us wait for hours.

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Yeah right. No way they can actually get you through to the IRS that fast. I've tried calling like 15 times this year already and never got through. Sounds like a scam to me.

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Drake

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It's completely legal - they use technology to navigate the IRS phone system and wait in the queue for you. When they reach an agent, they connect you to the call. You're still talking directly to an actual IRS employee, Claimyr just handles the waiting part. As for getting through quickly, I was skeptical too but it worked exactly as promised. My understanding is they've figured out optimal calling patterns and times when the wait is shorter. Plus they can handle multiple calls simultaneously so they're more efficient than us calling individually. It's definitely not a scam - I got actual answers from a real IRS agent about my business travel deductions.

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I need to eat my words about Claimyr. After posting my skeptical comment, I was desperate to get an answer about some business travel deductions before filing my taxes, so I gave it a shot. They actually got me through to an IRS agent in about 15 minutes! The agent cleared up my confusion about deducting travel to/from business trips and confirmed that yes, the full round-trip transportation is deductible. Saved me hours of waiting and probably would have saved me from making a mistake on my return too. Sometimes I hate being wrong on the internet, but I'm glad I tried this service despite my doubts.

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Emily Sanjay

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Just to add another wrinkle - if you have multiple business locations that you regularly visit, the rules get more complicated. I travel between three different offices as part of my regular work, and my CPA told me that travel between multiple regular work locations IS deductible, even though travel from home to your first business location typically isn't.

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Jordan Walker

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So wait... if I work from home most days but go to our main office twice a week, is the trip to the main office deductible on those days? Is my home considered a "business location" in that case?

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Emily Sanjay

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It depends on whether your home qualifies as a principal place of business. If you have a legitimate home office that you use regularly and exclusively for business, and it's your principal place of business, then yes - travel from your home office to another business location would be deductible. However, if you just occasionally work from home or don't have a dedicated home office space, then trips to your main office would still be considered non-deductible commuting, even if you only go there twice a week.

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Natalie Adams

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Warning from someone who got audited: Make sure you keep DETAILED records of all business travel! The IRS specifically looks at travel deductions. For each trip, document: 1) business purpose 2) dates 3) who you met with 4) all receipts. I had a bunch of legitimate business travel but couldn't prove some of it during my audit and lost those deductions.

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Do you think using a tax software like TurboTax is enough for tracking this stuff or should I use something else specifically for tracking business expenses?

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Joy Olmedo

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TurboTax is fine for filing but I'd recommend using a dedicated expense tracking app like Expensify or even just a simple spreadsheet specifically for business travel. The key is capturing everything in real-time while you're traveling - take photos of receipts immediately, log mileage right when you drive, note the business purpose while it's fresh in your mind. I learned the hard way that trying to reconstruct everything months later for tax season doesn't work well, especially if you get audited like @bb9c276b2178 did. The IRS wants to see that you were diligent about tracking legitimate business expenses as they occurred.

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Ava Thompson

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Great advice from everyone here! As someone who's been through the business travel deduction maze myself, I just want to emphasize a key point that might save some headaches: the "away from home overnight" rule. If your business trip requires you to sleep away from home (like Chloe's 3-day meeting example), then ALL your transportation costs are deductible - airfare both ways, airport parking, rental cars, the works. But if it's just a day trip where you return home the same day, you can still deduct transportation to temporary work locations, but the rules are slightly different. The IRS considers anything over 100 miles from your tax home as likely requiring overnight stay, which makes the deduction clearer. Also, keep receipts for everything over $75 - that's the IRS threshold where you need actual documentation rather than just logging the expense. For smaller amounts, a detailed log is usually sufficient.

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