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Ask the community...

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Amara Eze

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You're absolutely right to be concerned, but filling out the W9 is really your best option here. As others mentioned, refusing it just means they'll withhold 24% of your future payments for backup withholding, which hurts you more than helping. The reality is that this income was always supposed to be reported - the 1099 doesn't create the tax obligation, it just makes it visible to the IRS. The good news is that as a contractor, you can deduct legitimate business expenses like tools, materials, vehicle expenses for job sites, and even a portion of your phone if you use it for work coordination. For 2024 going forward, I'd recommend keeping detailed records of all your business expenses. Take photos of receipts, track your mileage to job sites, and document any equipment purchases. These deductions can significantly reduce your taxable income from this work. As for previous years - while you're technically supposed to report all income, the IRS typically focuses on compliance going forward rather than auditing past years unless there are major red flags. Getting compliant now and staying that way is usually the best approach.

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Daniela Rossi

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This is really helpful advice, especially about keeping detailed records going forward. I'm curious though - when you mention tracking mileage to job sites, does that include the drive from my regular job to the construction site if I'm going straight there after work? Or only trips that start from home? Also, for tools that I use for both personal projects and the paid construction work, can I deduct the full cost or only a percentage based on business use?

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Great questions! For mileage, you can generally deduct business miles from your regular workplace to the job site, or from home to the job site - whichever is shorter. If you're driving directly from your day job to a construction site, that's typically deductible business mileage since it's for work purposes. For tools used for both personal and business purposes, you're right that you can only deduct the percentage used for business. The IRS expects you to make a reasonable estimate - so if you use a tool 70% for paid construction work and 30% for personal home projects, you'd deduct 70% of the cost. Keep a simple log or notes about business vs personal usage. Pro tip: Consider buying separate tools specifically for your business work when possible - then you can deduct 100% of those costs and it makes record-keeping much cleaner. Many contractors find this approach saves them headaches during tax season.

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Just to add to what others have said - you absolutely should fill out the W9. I went through this exact situation with my freelance electrical work a few years ago. One thing that really helped me was setting up a separate business checking account once I started getting 1099s regularly. It makes tracking income and expenses so much easier come tax time. Even though it's "just" weekend work, treating it like a real business from a record-keeping standpoint will save you major headaches. Also, don't panic about the self-employment tax rate. Yes, it's about 15.3%, but remember you can deduct half of that SE tax on your regular tax return, which reduces the effective rate. Plus, with legitimate business deductions (which are substantial in construction - tools, materials, safety equipment, vehicle expenses), your actual taxable income from this work could be significantly lower than what they pay you. The key is getting organized now and keeping good records going forward. The IRS isn't out to get small contractors who are trying to do the right thing.

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Had this exact same thing happen to me two years ago! Definitely start with calling 800-304-3107 (the Treasury Offset Program hotline) - they'll tell you exactly which agency took your money and why. In my case it was an old unemployment overpayment from 2018 that I had completely forgotten about. The automated system will give you the contact info for whatever agency has your debt, then you can call them directly to set up a payment plan or dispute it if needed. Pro tip: call super early in the morning (like 7 AM) when the lines aren't as busy. Also make sure you have your SSN ready and write down everything they tell you. The whole process is frustrating but you'll get answers! Let us know what you find out - rooting for you to get this sorted out quickly!

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Rhett Bowman

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This is really helpful! I'm dealing with the same situation right now - my refund was way less than expected and I had no idea where to start. The tip about calling at 7 AM is gold - I've been trying during lunch breaks and could never get through. Going to try first thing tomorrow morning with my SSN ready. It's crazy how these old debts can just resurface out of nowhere! Fingers crossed it's something I can resolve quickly with a payment plan.

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Mei Wong

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This happened to me last year too! The 800-304-3107 number everyone mentioned is definitely the way to go. Just a heads up though - if it turns out to be student loans like it was for me, make sure you ask about rehabilitation programs when you call the Department of Education. I was able to get my loans out of default and even got a partial refund of previous offsets once I completed the program. It took about 9 months of on-time payments but was totally worth it. Also, if you're struggling financially, definitely mention that when you call - a lot of agencies have hardship programs that can reduce your monthly payments or even pause collections temporarily. The key is being proactive once you know what the debt is for. Good luck getting it sorted out!

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That 39% total deduction rate is definitely normal for your situation in California, especially with bonus/backpay included! I went through the exact same shock when I got promoted last year. Here's what's likely happening: Your payroll system is calculating withholding as if you'll earn $5,200 every month for the whole year (that would put you around $62k annually). But since this included one-time payments like backpay and bonus, your actual annual income will probably be lower, meaning you're being over-withheld. A few things that helped me: - Track your year-to-date withholding vs. what you'll actually owe (use the IRS withholding calculator quarterly) - Consider adjusting your W-4 if you're consistently over-withheld, but be conservative - Remember that 401k contributions and health insurance aren't "lost money" - they're benefits for your future Your next regular paycheck without the extras should look much more reasonable. Congrats on the promotion though - that's awesome after 2 years of working toward it!

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Malia Ponder

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This is really helpful, thank you! I'm starting to feel less panicked about it. You're right that the payroll system is probably projecting this higher amount across the whole year. I definitely won't be making $5,200 every month - my regular salary with the promotion is more like $4,200/month, so this check was inflated by the backpay and small bonus. I think I'll wait to see what my next regular paycheck looks like before making any W-4 changes. The IRS withholding calculator sounds like a good idea to check quarterly. And you're absolutely right about the 401k and health insurance - I need to remember those are investments in my future, not just money disappearing. Thanks for the congratulations too - it feels good to finally get recognized for the hard work!

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Just wanted to add my perspective as someone who's been through multiple promotions in California - that 39% rate you're seeing is absolutely normal, especially with bonus pay included. I remember my first big promotion shock too! One thing I learned is to keep your W-4 conservative if your income is going to vary throughout the year. Since you mentioned this was your first $5k+ month and included backpay/bonus, your regular months will likely result in lower withholding rates. The system will balance out over the year. Also consider this: California's progressive tax system means that extra income (like your bonus) gets taxed at your highest marginal rate, which can make the effective rate on that particular paycheck look scary high. But your overall annual tax rate will be much more reasonable. Congrats on the promotion! Two years of hard work paying off is something to celebrate, even if the tax bite stings a bit. You'll adjust to the new income level and the peace of mind that comes with proper withholding is worth it.

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Omar Fawaz

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Thank you for sharing your experience with multiple promotions in CA! It's really reassuring to hear from someone who's been through this before. You're absolutely right about keeping the W-4 conservative with variable income - I think I was getting ahead of myself wanting to adjust it immediately. The point about California's progressive tax system makes a lot of sense too. I didn't realize that bonus income gets hit at the highest marginal rate, which explains why this particular paycheck looked so brutal. Knowing that my overall annual rate will be more reasonable definitely helps me sleep better at night. And thanks for the congratulations! It really has been a long two years of grinding, so even with the tax shock, I'm trying to focus on the positive. The financial security that comes with the promotion will be worth the adjustment period for sure.

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I messed this up on my taxes last year and only reported the net amount I received after the marketplace took their cut. My tax preparer caught it during a review and had me file an amended return. The correct way is definitely to report the FULL amount on Line 1 and then deduct the fees separately. The IRS computers match what the marketplace reports to them against what you report. If those numbers don't match, it could trigger a letter or even an audit. Don't make my mistake - it was a headache to fix!

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Did you have to pay any penalties when you amended your return? I just realized I might have made the same mistake last year.

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This is such a common source of confusion for new Schedule C filers! Based on all the great advice here, I want to emphasize the key point: always report the GROSS amount customers actually paid on Line 1, then deduct ALL your business expenses on the appropriate lines. I made this same mistake my first year selling crafts online - I only reported what hit my bank account after fees were taken out. When I got that scary letter from the IRS asking about the discrepancy between what the marketplace reported and what I filed, I learned real quick that their computers cross-check everything! The way I think about it now: Line 1 is "what did customers pay for my products?" and then lines 8-27 are "what did it cost me to run this business?" Platform fees, payment processing, shipping supplies, materials - it all goes in the expense section. This actually works in your favor because you get to claim MORE deductions while staying compliant with what the marketplace reported to the IRS. Don't stress too much about getting it perfect on your first try - the important thing is being honest and consistent with your reporting!

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Leo Simmons

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This is exactly the kind of clear explanation I needed as someone just starting out with Schedule C! I've been paralyzed by fear of making a mistake, but your breakdown makes it so much clearer. The way you framed it as "what did customers pay" vs "what did it cost to run the business" really clicked for me. I'm curious though - when you got that letter from the IRS about the discrepancy, how quickly did you have to respond? And was it difficult to resolve once you explained the situation? I want to make sure I do this right from the start, but it's reassuring to know that even if I mess up, it's fixable!

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Help Understanding Why IRS Removed My $10,557 Withholding and Now Shows $3,472 Balance Due Instead of Refund

I'm looking at my transcript from the IRS and I honestly have no idea what I'm looking at. There's all these codes and dates and numbers that are confusing me. Can anyone break down what these things mean and how to actually read them? I just want to know when I might get my refund tbh. Here's what my transcript shows: Internal Revenue Service United States Department of the Treasury This Product Contains Sensitive Taxpayer Data Request Date: 11-11-2024 Response 11-10-2024 Account Transcript TAX PERIOD: Dec. 31, 2023 ACCOUNT BALANCE: $3,472.21 ACCRUED INTEREST: $0.00 AS OF: Nov. 25, 2024 ACCRUED PENALTY: $0.00 AS OF: Nov. 25, 2024 ACCOUNT BALANCE PLUS ACCRUALS (this is not a payoff amount): $3,472.21 INFORMATION FROM THE RETURN OR AS ADJUSTED EXEMPTIONS: 01 FILING STATUS: Single ADJUSTED GROSS INCOME: $42,233.00 TAXABLE INCOME: $28,383.00 TAX PER RETURN: $3,185.00 SE TAXABLE INCOME TAXPAYER: $0.00 SE TAXABLE INCOME SPOUSE: $0.00 TOTAL SELF EMPLOYMENT TAX: $0.00 RETURN DUE DATE OR RETURN RECEIVED DATE (WHICHEVER IS LATER) Apr 15, 2024 PROCESSING DATE Jun. 17. 2024 TRANSACTIONS CODE EXPLANATION OF TRANSACTION CYCLE DATE AMOUNT 150 Tax return filed 20242205 06-17-2024 $3,185.00 76211-502-50115-4 806 W-2 or 1099 withholding 04-15-2024 -$10,557.00 570 Additional account action pending 06-17-2024 $0.00 971 Notice issued 08-26-2024 $0.00 290 Additional tax assessed 20244405 11-18-2024 $0.00 71254-704-99585-4 807 Reduced or removed W-2 or 1099 04-15-2024 $10,557.00 withholding 290 Additional tax assessed 20244505 11-25-2024 $0.00 71254-699-08470-4 196 Interest charged for late payment 20244505 11-25-2024 $159.81 276 Penalty for late payment of tax 20244505 11-25-2024 $127.40 971 Notice issued 11-25-2024 $0.00 I'm especially confused about the "807 Reduced or removed W-2 or 1099 withholding" line - it looks like my withholding of $10,557.00 was removed? Does that mean I'm not getting a refund? And what's with all those cycle dates and numbers after the codes? I filed back in April but it looks like they're still making adjustments in November. Help!

My transcript been saying 'as of' date March 4th for like 2 months now... anyone else?

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StarSurfer

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Mine too! Starting to think that date dont mean nothing fr

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Cynthia Love

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Looking at your transcript, that code 807 "Reduced or removed W-2 or 1099 withholding" is definitely concerning - it means the IRS removed your $10,557 in withholding credits, which is why you now owe $3,472 instead of getting a refund. This usually happens when they can't verify your W-2s or suspect there's an issue with the withholding reported. You'll need to contact them ASAP to find out why they removed it and provide documentation to get it reinstated. The 971 notices should explain what documentation they need from you.

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Nia Johnson

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This is really helpful @facf45268409! I was wondering if this could be related to identity verification issues? I've heard the IRS sometimes removes withholding when they can't verify someone's identity. Did you get any letters in the mail about this @9461ebb9f50a? Also those penalty and interest charges from November suggest they're treating this like you underpaid, which makes sense if they removed your withholding credits.

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