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Here's another tip - if you're using TurboTax, they actually have a worksheet for business expenses even when you don't have all the contractor info. Just go to the business expense section and you can still claim the deduction as "other expenses" with a note about the missing documentation. I had this issue with a house painter last year who only took cash and never gave me any tax info. I still claimed the expense on my Schedule C and included notes about the situation. No issues with my return. Just make sure you have proof of payment like bank withdrawals or a written receipt.
Thanks for this tip! Do you know if there's a specific place in TurboTax where I should note that I'm missing the contractor's info? And did you still try to file a 1099-NEC anyway, or did you skip that part entirely?
In TurboTax, when you're entering business expenses, after you categorize the expense, it usually gives you a section for "Description" or "Notes" - that's where I mentioned the missing contractor info. I was very specific about what services were provided and when, plus how I paid them. I did attempt to file the 1099-NEC with "Applied For" in the TIN field as others suggested, but I also kept documentation showing I had repeatedly requested their tax info. The expense itself was claimed on my Schedule C regardless of the 1099 situation - they're separate issues. Your business deduction is valid even if you can't complete all the information reporting requirements, as long as it's a legitimate business expense.
Another approach - have you tried explaining to your contractor that they REALLY need to give you their info? If they're a legitimate business, they should understand this is required. I've had success with telling contractors that I'm legally required to report payments over $600, and without their SSN/EIN, they might face issues with the IRS themselves. Sometimes they just don't understand the importance. You might also want to have them complete a W-9 form which officially requests their tax ID information. Send it with a gentle but firm explanation that you cannot make future payments without this completed form.
Something similar happened to me last year, and it turned out my tax preparer had accidentally submitted my extension twice. Double-check with whoever prepared your taxes (if you used someone) before assuming the worst!
I prepared everything myself using TurboTax. This was definitely my first submission attempt. I called the Identity Protection Specialized Unit like someone suggested above, and they confirmed someone else tried filing with my SSN! Currently working through the identity theft affidavit process now. Thankfully I caught it early.
That's definitely more concerning then. Glad you called and confirmed! The earlier you catch these things and get the identity theft affidavit filed, the better. Make sure you also request an Identity Protection PIN from the IRS for next year - it's an extra 6-digit code that prevents anyone from filing electronically with your SSN without the PIN.
Quick question - does anyone know if filing the identity theft affidavit automatically extends your filing deadline? Or do I still need to submit a separate extension if this happens to me?
You absolutely still need to file the extension separately! The identity theft affidavit (Form 14039) doesn't extend your filing deadline. Make sure to submit Form 4868 by mail ASAP with "POTENTIAL IDENTITY THEFT" written at the top so they flag it for special processing.
I've been using FreeTaxUSA for the past three years and it's been great. Federal filing is free and state is only $15. No hidden fees that I've encountered. I was paying $230 at a tax chain before this and getting the exact same refund. For a simple tax situation like yours, there's absolutely no reason to pay someone $1350. The software asks all the same questions a preparer would. Just be careful and double-check your info before submitting!
Do they offer any support if you get confused during the process? I'm not super tax-savvy and that's why I've always used a preparer.
They do offer customer support through email for free, and if you upgrade to their deluxe version (which is still only about $7), you get access to live chat support. Honestly though, their interface is really straightforward and they explain things in simple terms throughout the process. Their help sections are actually really good at explaining tax concepts in plain English, much clearer than what I got from my previous tax preparer who just rushed through everything. And even with the deluxe upgrade for priority support, you're still paying less than $25 total, which is a fraction of what you'd pay a professional.
Just be careful with the "free" options advertised by TurboTax and H&R Block. They lure you in with "free" then halfway through tell you that you need to upgrade to a paid version because you have dependents or some other common situation. Happened to me last year and I ended up paying $120 when I expected it to be free!
Something nobody's mentioned yet - if your brother had any self-employment income (like mowing lawns, babysitting, etc.) in addition to his W-2 job, the filing requirements are different. Self-employment income over $400 requires filing regardless of age or total income. Also, for future reference, your brother should check box "Exempt" on his W-4 if he expects to have no tax liability for the year. This is probably why no federal taxes were withheld - either he or his employer already did this.
That's a good point! He only has the restaurant job, no side gigs. But I'm not sure about the W-4 thing - I don't think he knew to check any specific box when he filled out his paperwork. Is that something the employer might have done automatically because of his age?
Employers shouldn't automatically mark anyone as exempt based on age alone. When your brother filled out his W-4, he would have had to specifically claim exemption from withholding by writing "Exempt" in the appropriate space. It's possible he did this without understanding it, or maybe the employer made an assumption based on his age and income level (which they shouldn't do). For his new W-4 this year, if he expects to earn more than the standard deduction ($12,950), he should definitely not claim exempt status, as he'll likely owe taxes.
One benefit of filing that no one mentioned - it starts the statute of limitations clock with the IRS. Without filing, the IRS theoretically has forever to come after you if they think you should have filed. I learned this the hard way when my son didn't file for his first job and got a notice 3 years later. It was a headache to resolve even though he didn't actually owe anything.
Sunny Wang
Something nobody mentioned yet - if you're living abroad, make sure you're aware of FBAR requirements (Foreign Bank Account Reporting) if you have foreign financial accounts totaling over $10,000 at any point during the calendar year. These are separate from tax returns and have their own penalties for non-filing. Also look into the Foreign Earned Income Exclusion (Form 2555) which might let you exclude up to ~$120,000 of foreign earnings from US taxation if you meet either the bona fide residence test or the physical presence test.
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Vince Eh
ā¢Oh crap I didn't even think about FBAR stuff. I do have a local bank account here but it's never had more than like $5k in it so maybe I'm ok? What happens if you miss filing those in previous years?
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Sunny Wang
ā¢If your foreign accounts never exceeded $10,000 total (combined value of all foreign accounts) at any point during the year, you're not required to file the FBAR for that year. So based on what you've said, you should be fine on that front. If someone does need to file back FBARs, there's a streamlined filing procedure for people who weren't aware of the requirement. The IRS recognizes that many Americans abroad simply don't know about this obligation. The penalties for non-willful violations are much less severe than if they think you were deliberately hiding assets.
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Hugh Intensity
Whatever you do DON'T just keep ignoring it. My cousin didn't file for like 5 years and ended up owing over $15k with all the penalties and interest. And thats even though he woulda only owed like $4k if he'd just filed on time! The penalties are no joke.
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Effie Alexander
ā¢This happened to my brother too. The penalties literally doubled what he owed. He had to set up a payment plan for 3 years to clear it all.
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