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Don't forget about tip pooling situations! If your restaurant has tip sharing/pooling, you're only responsible for reporting the tips you actually take home after the pool. My restaurant takes 30% of our tips for the kitchen and support staff, so I only have to report 70% of what customers leave me. Also, many restaurants have automatic reporting systems now - ours calculates a minimum tip declaration based on our sales and automatically reports it if we don't manually enter a higher amount. Just something to be aware of.
So if your place automatically reports a percentage, and it's lower than your actual tips, are you still legally required to report the difference? Or is whatever the system reports good enough?
One thing to remember - your employer is REQUIRED BY LAW to report to the IRS when your reported tips don't equal at least 8% of their gross receipts. This is called allocated tips. If you consistently report less than 8% in tips, your employer will allocate additional tip income on your W-2 in box 8, and you'll end up paying taxes on that amount anyway. Also, remember that properly reporting tips affects more than just your income tax. It impacts your social security benefits later in life, your ability to qualify for loans (since your reported income will be higher), and even unemployment benefits if you ever need them. I've seen so many servers struggle to get approved for apartments or car loans because their reported income was so low compared to what they actually make.
This is so true! My friend who's been serving for years tried to buy a house and couldn't qualify for the mortgage because her reported income was way less than what she actually makes. They wouldn't count her "actual" income, only what was on her tax returns. She was kicking herself for years of underreporting.
One thing nobody's mentioned yet - go back to HR Block ASAP! If they told you they set up a payment plan but didn't, that's their mistake and they should help fix it. Many of their offices have an accuracy guarantee. Bring all your notices and documentation from your original appointment. I had a similar issue with a different tax prep company. They ended up covering the penalty fees when it was clear their preparer had made promises they didn't follow through on. At minimum, they should help you navigate the resolution process at no additional cost.
Thanks for mentioning this! I actually did go back to HR Block yesterday after getting all this advice. The manager reviewed everything and confirmed the tax preparer never completed the payment plan setup - they just told me it was done! They've assigned a senior tax advisor to help me resolve everything with the IRS at no extra cost, and they're covering any penalties that accrued due to their mistake. I've also filed a formal complaint with their corporate office. I managed to get through to the IRS today and get a 45-day hold on collections while we sort everything out. They confirmed I can still set up a payment plan, but I need to act quickly. I'm submitting all the paperwork tomorrow with HR Block's help. I can't thank everyone enough for the advice. This has been so stressful, but I feel like we're finally getting it resolved!
Make sure you request a payoff amount when you talk to the IRS! The interest and penalties continue to accrue daily, so the amount you owe now is higher than the original $39k. When you set up your payment plan, get a clear breakdown of principal, interest, and penalties so you know exactly what you're paying for. Also, depending on your financial situation, you might qualify for an Offer in Compromise where you settle for less than the full amount. Worth asking about if you truly can't afford the full payment over time.
That's really helpful advice. When I called the IRS they said the current amount is now about $41,700 with the added interest and penalties! It's crazy how fast it grows. They did give me a breakdown showing how much was original tax vs penalties vs interest. I asked about the Offer in Compromise but the agent said with our income level we probably wouldn't qualify. She suggested we try the payment plan first and if we have financial hardship later we can always apply for the OIC then. At least we're making progress now!
Make sure you're keeping track of ALL your freelance expenses, not just the laptop! I do side photography work and track things like: - Software subscriptions - Internet costs (percentage used for work) - Office supplies - Professional development/courses - Website hosting fees Every little bit helps reduce that taxable income. And don't forget about the QBI deduction if your freelance work shows a profit! You can potentially deduct up to 20% of your qualified business income.
Wait what's this QBI deduction? 20% off sounds huge! Does that apply to all freelance income or are there restrictions?
QBI (Qualified Business Income) deduction lets you deduct up to 20% of your net profit from self-employment income. Most freelancers qualify as long as you're showing a profit after expenses. There are income thresholds where it starts to phase out, but for someone making $1,600/year from freelancing, you're well below those limits. So if your freelance writing brings in $1,600 annually, and after deducting your business expenses (including that partial laptop deduction) you have $1,200 in profit, you could potentially deduct an additional $240 (20% of $1,200). It's definitely worth looking into since it's essentially free money!
I'm confused about the whole Schedule C thing. If I'm only making like $2000 a year from my side gig, do I still need to fill out the entire form? Seems like a lot of work for so little income.
Have you checked if you qualify for the retirement savings contribution credit? If your income is below certain thresholds and you contributed to retirement accounts, you might get a tax credit on top of the deduction. I used it last year and it knocked $1k off my tax bill!
Thanks for the suggestion! Unfortunately, our AGI is too high for the retirement savings contribution credit. We're just over the phase-out threshold of $73,000 for married filing jointly. I did double-check this when trying to find ways to reduce our tax bill.
I had almost IDENTICAL situation last yr!! Our HHI went up by like 30k but our withholdings only went up like 2k. Called our HR dept and apparantly the witholding tables changed a few years ago and they dont automatically adjust when ur income increases. We had to manually update our w4s to withhold extra each check. For this year tho its probably too late to fix withholding. Try bunching charitable donations if u can. We donated a bunch of household stuff to Goodwill and got receipts. Also check if ur state has tax deductible 529 contributions!
The W-4 changes back in 2020 really messed a lot of people up. The old allowances system was more intuitive for most folks. Now with the new forms you really have to be proactive or you get surprised at tax time.
Liam O'Reilly
Something important to understand about Roth IRAs: you can always withdraw your contributions (not earnings) at any time without taxes or penalties. But the catch is you need to have properly documented those contributions with Form 8606 when you made them. The IRS can't just take your word for it years later. I recommend also sending a letter with a spreadsheet showing all your contribution dates and amounts along with your completed 8606 forms. This extra documentation helped me when I was in a similar situation. The more organized your response, the faster the IRS will process it.
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Emma Bianchi
ā¢Thanks for your advice! When you say spreadsheet, should I get official statements from my brokerage showing the contributions, or is a simple Excel sheet I create sufficient? Also, how long did the whole process take for your case to be resolved?
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Liam O'Reilly
ā¢A simple Excel spreadsheet that you create is sufficient, but if you can also obtain statements from your brokerage showing the contributions, that would be even better as supporting evidence. I created a straightforward spreadsheet with columns for the date, amount, and tax year of each contribution, then attached copies of year-end statements that verified those contributions. For me, the whole process took about 8 weeks from when I responded to the CP2000 notice until I received confirmation that the issue was resolved. The IRS sent me a revised notice showing I only owed taxes on the earnings portion, not on my contributions. Be patient - it can take time, but they do eventually process these corrections.
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Chloe Delgado
One thing nobody has mentioned - make sure you respond to the CP2000 notice within the deadline even if you're still gathering documentation! You can send a letter stating you're disputing the assessment and are in the process of preparing your documentation. This buys you time while still meeting their response deadline.
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Ava Harris
ā¢Good advice! I'd also add that you should send everything via certified mail with return receipt. The IRS has been known to "lose" correspondence and then claim they never received it.
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