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One thing nobody's mentioned yet about S-Corp distributions - make sure you maintain adequate basis! I learned this the hard way last year. If your distributions exceed your basis in the S-Corp, the excess will be taxed as capital gains. I took about $25,000 in distributions when my adjusted basis was only $18,000, and ended up with an unexpected tax bill. Your basis increases with capital contributions and your share of income, and decreases with distributions and losses. Keep careful track of this, especially if you're in a loss year or taking substantial distributions.
What's the best way to track basis? My accountant never mentioned this but I'm taking pretty large distributions relative to my salary ($60k salary, $120k distributions) this year.
I use a separate spreadsheet that tracks my basis year by year. Start with your initial capital contribution, add your income (or subtract losses) each year, subtract distributions, and that gives you your current basis. For your situation specifically, assuming this is your first year with those numbers, your basis would increase by the full $180k of business income and decrease by the $180k you're taking out ($60k salary + $120k distributions), so you'd be at break-even. But if you've taken losses in previous years or taken prior distributions, you'd need to factor those in. Many tax software programs like TaxACT or TurboTax Business can help track this, or you can ask your accountant to prepare a basis schedule for you annually.
Something else to consider with S-Corps - health insurance! If you own >2% of an S-Corp, health insurance premiums paid by the company must be included in your W-2 income (Box 1), but they're not subject to FICA taxes. You then deduct them as self-employed health insurance on your personal return. Made this mistake my first year and had to file amended returns. Make sure your accountant knows how to handle this correctly. Would have saved me a headache if I'd known from the start!
Another option for tracking your refund is checking your IRS account online. If you don't already have one set up, go to irs.gov and create an online account. Once logged in, you can see all your tax records including refund status, payments made, and any notices sent. My refund was delayed last year and I could see in my account that they had adjusted something and were sending a notice. The notice took 3 weeks to arrive, but I already knew what was happening from checking my account online. It might give you information about your refund status without having to call. Worth checking before going through more complicated steps.
Does the online account show if a check was issued and/or cashed? I'm having a similar issue with a missing refund and wondering if this would tell me what happened to it.
Yes, the online account will show if a refund was issued and the date it was sent. It doesn't specifically show if a check was cashed, but it does show the status as "refund issued" once they've sent it out. If your account shows the refund was issued but you never received it, that's when you need to request a trace (Form 3911) to determine if it was cashed or returned to the IRS. The account information at least confirms whether they actually sent something or if it's still being processed.
One other thing nobody mentioned - if the IRS does issue you a replacement check for 2020, they will actually add interest to it! The IRS has to pay interest on late refunds, calculated from the original filing deadline of your tax return. The interest rate changes quarterly (currently around 5%) but it adds up, especially on larger refunds. So your $2,700 refund might end up being $3,000+ depending on how long it's been delayed. Just wanted to mention this because many people don't realize they're entitled to interest on delayed refunds!
This is good to know! Does the interest get added automatically or do you have to request it specifically? And is it taxable income for the year you receive it?
The interest gets added automatically - you don't need to request it. The IRS system calculates it based on how long your refund has been delayed beyond the original due date of your return (not from when you actually filed if you filed late). And yes, unfortunately the interest is considered taxable income in the year you receive it. The IRS will actually send you a Form 1099-INT the following January if the interest is $10 or more, and you'll need to report it on your next tax return. Kind of ironic that they tax you on the interest they pay you for their own delay!
Don't forget you can also make a QCD (Qualified Charitable Distribution) directly from an IRA to your church if you're over 70.5 years old. This counts toward your RMD and you don't have to itemize to get the tax benefit since the money never hits your taxable income. My wife and I donate about $15k/year this way to our church and it works great!
Does the QCD approach mean I wouldn't have to worry about whether I'm over the standard deduction threshold? I'm 72 and taking RMDs, but was going to just take standard deduction since my church donation is only $10k.
Exactly right! With a QCD, you don't have to itemize to get the tax benefit. The money goes directly from your IRA to the church and never counts as income to you in the first place. It's a much better approach for people who are taking RMDs and wouldn't otherwise itemize. Your $10k donation would reduce your taxable RMD amount by $10k, which typically saves more in taxes than itemizing would, especially if you wouldn't exceed the standard deduction threshold otherwise. Just make sure your IRA custodian sends the money directly to the church - you can't take the distribution yourself and then donate it.
Has anyone tried using the IRS Tax Exempt Organization Search tool to verify their church is eligible before donating? I'm wondering if I need to check this for our church or if all churches automatically qualify.
One thing to keep in mind about FICA - it's different from income tax in that you don't file a return for it or get a refund at the end of the year like you might with income tax (unless you overpaid due to multiple jobs exceeding the wage base). The Social Security part (OASDI) is basically funding your future retirement benefits. The more you pay in over your lifetime, the higher your eventual Social Security payments will be when you retire (up to a certain limit). Medicare is funding your future health insurance when you're older. So while it feels like just another tax, you're actually funding programs you'll likely benefit from later.
Is there a way to see how much I've contributed to Social Security so far in my lifetime? I'm curious what my eventual benefits might look like.
Yes, you can create an account at ssa.gov (the official Social Security Administration website) and access your Social Security Statement. This shows your lifetime earnings record, FICA contributions, and provides estimates of your future benefits based on your current earnings trajectory. It's actually really interesting to see how your benefits are calculated based on your contributions. The SSA uses your highest 35 years of earnings to calculate your benefit amount, so your early career earnings will factor into what you eventually receive in retirement.
Remember that while FICA seems annoying now, think of it as forced retirement and health insurance savings. My parents are living on Social Security now and thank goodness they paid into it their whole lives!
Dylan Hughes
Just FYI - if the amount is only $178, you should still report it, but it's not going to trigger any IRS issues if you forget. They're interested in bigger amounts. I worked at a tax office for 3 years and we had a saying: "under $500 the IRS doesn't care, under $5000 they might notice, over $5000 they definitely will.
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NightOwl42
β’This is terrible advice. The IRS absolutely cares about unreported income of any amount! They have automated systems that match reported income against your return. If the employer files a 1099-NEC and you don't report it, you'll likely get a CP2000 notice. Don't risk penalties and interest to save a few bucks in taxes.
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Dylan Hughes
β’I was speaking from practical experience rather than the technical rules. Yes, you're correct that all income should legally be reported. The automated matching system does exist, but in reality, very small discrepancies often don't trigger further action due to the IRS's limited resources. However, I should have been clearer - it's always best practice to report all income regardless of amount because it's the law, and because even small unreported amounts can cause problems if there are other issues with your return that trigger a review.
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Sofia Rodriguez
Quick question - I'm in a similar situation but I got a paper check for $230 with no taxes taken out. My old employer isn't responding to emails about tax forms. Should I just set aside some money for taxes and report it as "other income" or something? Really don't want to deal with self-employment taxes for such a small amount.
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Zoe Papadakis
β’You have a few options. If you know the employer will issue a 1099-NEC, you'd report it on Schedule C and pay self-employment tax. However, for a one-time payment where your status is unclear, you could report it as "Other Income" on Schedule 1, Line 8z. This reports the income without self-employment tax.
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