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I'm a bookkeeper for several small businesses, and I see this 1099-NEC issue from the other side all the time. Sometimes the error happens because the accounting software counts all invoices created during the year, not just the ones that were paid. Another possibility: did you have any expenses that the client reimbursed you for? Some clients incorrectly include expense reimbursements in 1099 totals, which they shouldn't if those were legitimate business expense reimbursements. I'd suggest checking your invoices against the client's records. It might be that they're counting an invoice you sent in December that didn't actually get paid until January 2025, which would belong on next year's 1099.
OMG you might be onto something with the reimbursements! I did have about $1,500 in travel expenses that they reimbursed me for when I had to fly to their headquarters for a big project. I didn't count those as income in my records because they were just covering my costs. Is that what's causing the discrepancy?
That's almost certainly the issue then! The $1,500 in reimbursed expenses plus your $7,830 in actual income equals $9,330, which is very close to the $9,450 they reported (the remaining $120 difference could be a calculation error or another small reimbursement you're forgetting). Reimbursed expenses should NOT be included on your 1099-NEC if they were legitimate business expenses. The client should issue a corrected 1099-NEC showing only the $7,830 in actual service income. If they included the reimbursements, they're reporting it incorrectly. Take this explanation to your client and specifically point out that expense reimbursements shouldn't be on the 1099-NEC. Many small businesses don't realize this and their accountants might not catch it if they're just given total payment figures.
Question about this situation - I have the opposite problem. My client UNDER-reported on my 1099-NEC by about $2,000. Should I just report my actual higher income on my Schedule C and not worry about getting a corrected 1099? Seems like paying more tax than the 1099 shows wouldn't trigger any IRS concerns?
You're right that reporting MORE income than what's on your 1099-NEC won't trigger IRS concerns - they're generally more worried about underreporting. However, for your own protection and record-keeping, it's still best to request a corrected 1099-NEC that accurately reflects what you were paid. The reason is that your client is likely taking a tax deduction for what they paid you. If their records show they paid you $2,000 more than what they reported on your 1099-NEC, that discrepancy could potentially cause problems for them in an audit, which could circle back to questions about your income.
Something similar happened to me in 2023. Here's the form you need that nobody tells you about: Form 3911 "Taxpayer Statement Regarding Refund." This officially alerts the IRS that your refund is missing and starts a trace. You can download it from the IRS website. Also try contacting your local Taxpayer Advocate Service office - they can sometimes work miracles when normal channels fail.
Thank you for mentioning Form 3911! Is there a waiting period before I should file this, or can I submit it now since it's been over 3 months since I mailed my return?
You can file Form 3911 now since it's been more than 8 weeks since you mailed your return. The IRS recomm
Just wondering if you filed an extension just in case? Even though you sent your return, if they truly lost it and you have no proof of mailing it (like certified mail), the IRS could potentially hit you with late filing penalties. Might be worth filing Form 4868 for an extension if you haven't already, just to cover yourself.
One piece of practical advice: if you're a student filing taxes for the first time, I HIGHLY recommend using tax software instead of trying to fill out the actual 1040 form manually. The software asks you simple questions about your situation and fills in the right lines automatically. Most students qualify for free filing through IRS Free File or programs like FreeTaxUSA. They handle education credits and the specific situations students face. Even with just a W-2, trying to figure out which lines are relevant on a paper 1040 is unnecessarily stressful.
Would you recommend any specific free software for students? I tried TurboTax last year but ended up getting charged at the end when it turned out my "simple return" wasn't so simple because of my education credits.
I personally recommend FreeTaxUSA for students. Unlike TurboTax, they don't bait-and-switch you with unexpected charges for education credits or simple deductions. Federal filing is completely free, and state returns are only about $15 if you need them. The IRS Free File program is also good if your income is under $73,000. You can access various free options through the IRS website, and they're required to keep it truly free for qualifying taxpayers. Just be careful to access them through the official IRS.gov site rather than going directly to their websites, as that's how you ensure you get the truly free version.
Don't overthink it! For most students, the 1040 is actually super simple. You'll probably only need to fill out: - Your personal info at the top - Line 1 for W-2 wages - Skip most of the other income lines (they'll be zero) - Take the standard deduction on line 12 - Maybe education credits if they apply - Calculate your refund Everything else can be left blank if it doesn't apply to you! Just put zeros or leave blank.
One thing nobody's mentioned yet - did either of you have any side income or freelance work that wasn't having taxes withheld? Even a small amount of 1099 income can result in a surprisingly large tax bill because you're paying both the employee and employer portions of FICA taxes (an extra 7.65%). Also, check if your employer changed payroll providers. My company switched last year and something got messed up in the transition, resulting in significantly lower withholding for several pay periods before it was caught.
Actually, I did start doing some consulting work on the side that brought in about $14k. I made quarterly estimated tax payments, but I'm wondering if I underestimated how much I needed to pay. How do you calculate the right amount for side income?
That side income is almost certainly a big contributor to your surprise tax bill! For side income, you generally need to pay: - Your regular income tax rate on the earnings (likely 22% or 24% at your income level) - Self-employment tax of 15.3% (this covers both employee and employer portions of Social Security and Medicare) So for $14k in consulting income, you'd need to set aside roughly 37-40% for taxes, which would be about $5,200 just from that side income. If your quarterly payments were significantly less than this, that could explain a big chunk of what you owe. Many people underestimate how much to set aside for self-employment income, especially the first year they have it. For next year, aim to set aside at least 35-40% of any consulting income for taxes, or use the IRS Form 1040-ES worksheet to calculate more precisely.
Has anyone actually compared 2023 vs 2024 tax brackets? They were adjusted for inflation but the withholding tables that employers use don't always perfectly match your actual tax situation, especially with two high incomes. Also check if either of you maxed out Social Security tax at different times. If one of you hit the SS wage cap earlier in the year, you'd see more take-home pay for those months but it wouldn't change your total tax liability.
This happened to my spouse and me. Once I hit the Social Security cap around October, my paychecks got bigger but no additional tax was withheld to account for our combined income putting us in a higher bracket. It was like getting a raise but without proper tax withholding. Maybe check if that happened?
Scarlett Forster
One major factor I haven't seen mentioned yet is the inflation adjustment to tax brackets. In 2022-2023, inflation was running hot, but the IRS bracket adjustments are based on earlier data. So even though your nominal income went up, your real purchasing power might not have increased proportionally. This phenomenon is called "bracket creep" and it can definitely make your tax bill feel higher even when tax laws haven't changed. Also, if you received any forgiveness of PPP loans in earlier years, that created an artificially lower tax situation that has now normalized, making the current tax environment feel more painful by comparison.
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Arnav Bengali
ā¢Can you explain bracket creep more simply? I kinda get it but not really. Does this mean we should expect the same thing to happen for 2024 taxes?
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Scarlett Forster
ā¢Bracket creep happens when inflation pushes your income into higher tax brackets, even though your actual purchasing power hasn't increased. For example, if you made $100,000 in 2021 and $108,000 in 2022 (an 8% increase), you might think you're 8% richer. But if inflation was also 8%, your real purchasing power stayed the same - yet you might be paying taxes at a higher rate because you crossed into a higher bracket. For 2024, the brackets were adjusted by 7.1% for inflation, which is pretty substantial. This should help reduce bracket creep compared to 2022-2023. However, if your income grows faster than that adjustment, you could still experience some bracket creep effect. The key is to look at your effective tax rate (total tax divided by total income) rather than just the dollar amount to see if you're truly paying a higher percentage.
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Sayid Hassan
Has anyone else noticed that the cost of health insurance premiums for self-employed people went way up in 2022 and 2023? That might also be contributing to the cash flow crunch. I know my premiums went up about 23% over those two years, which ate into my available funds even though it's technically deductible.
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Rachel Tao
ā¢Absolutely this! My health insurance premiums jumped by almost 30% between 2021 and 2023. And while yes, we can deduct them, that deduction only helps on income tax, not self-employment tax. So we're still paying 15.3% SE tax on money that immediately goes out the door to health insurance.
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