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I think everyone is overthinking this. I've been running my Etsy shop for 7 years and I just put all my material costs under "Supplies" and everything else under "Other expenses" with a note of what they are. Never been audited, never had a problem. The IRS has bigger fish to fry than whether you categorized your shipping costs separately from your Etsy fees.
I've been dealing with this exact same issue for my small business! Based on my experience and what I've learned from my CPA, proper categorization does matter more than some people think. While the IRS won't necessarily flag you for minor miscategorizations, having things in the right buckets helps if you ever get audited and also gives you better insights into your actual business expenses. For your jewelry business, I'd suggest: - Materials (beads, wire, findings) ā "Cost of goods sold" if you track inventory, or "Supplies" if using cash method - Shipping costs ā "Shipping and delivery" - Platform fees ā "Commissions and fees" - Inventory software ā "Office expenses" The key is consistency. Pick a reasonable categorization system and stick with it year over year. And definitely keep detailed records - receipts, transaction summaries from Etsy/eBay, etc. That documentation is way more important than perfect categorization. One tip: I create a simple document each year noting which expenses I put in which categories, so I can be consistent if I ever need to reference it later or if my accountant has questions.
Make sure you actually have access to transcripts first. Had to verify my identity through id.me before I could see anything
Been there! Usually takes 5-10 business days for transcripts to update after e-filing, but can be longer during busy season. Since you got your acceptance confirmation, you're all set - just gotta wait it out. The transcript will show "N/A" until the IRS processes everything. Try not to stress too much, the waiting is always the hardest part!
Thanks for the reassurance! This whole process is way more stressful than I expected as a first-timer. Good to know the N/A thing is normal - I was starting to think I messed something up š
Has anyone else dealt with capital loss carryforwards while living outside the US? Im in a similar situation with losses from 2023 stock sales, but im also wondering if the standard deduction comes into play here at all?
The standard deduction only applies to residents or certain non-residents from Canada, Mexico, and a few other countries with specific tax treaties. As a general rule, most non-resident aliens can't claim the standard deduction on Form 1040NR.
I've been through a similar situation as a non-resident with capital loss carryforwards. One thing to consider is that if you truly have no US source income and no filing requirement, you might want to skip filing the 1040NR this year to preserve your full $3,000+ in losses. The key issue many people miss is documentation. If you decide not to file this year, make sure you maintain detailed records of your last filed return that shows the capital loss carryforward amount. When you eventually have US income again (from IRA/HSA withdrawals as you mentioned), you can pick up the carryforward from your last filed return. I'd recommend consulting with a tax professional who specializes in non-resident tax issues before making this decision, since the stakes are high with preserving those losses for when you actually need them. The $3,000 you'd "waste" this year could be valuable when you're dealing with early withdrawal penalties later.
This is really helpful advice! I'm curious about the documentation aspect - when you say "maintain detailed records," what specifically should someone keep beyond just the last filed return? Should there be any kind of written statement explaining the gap years, or is the previous return showing the carryforward amount sufficient proof for the IRS when you file again years later?
Reading this thread has me confused. I used TurboTax for my freelance work and it never asked me to fill out a separate Form 4562. It just asked for the cost of equipment and when I started using it, then calculated everything automatically. Did I do something wrong??
You probably didn't do anything wrong. TurboTax and similar programs often complete Form 4562 behind the scenes without explicitly showing you the form unless you go looking for it. The software should have asked questions about business equipment purchases and then determined whether you needed Section 179, bonus depreciation, or regular depreciation. If your return was accepted and you didn't get any notices, you're likely fine. But it's always good to understand what's happening behind the scenes, which is why discussions like this are valuable.
This is such a helpful thread! I'm in a similar situation as the original poster - mostly W-2 with some freelance income on the side. I purchased a $2,200 laptop last year that I use about 60% for my freelance graphic design work. After reading through all these responses, I'm leaning toward the de minimis safe harbor route since my laptop is under the $2,500 threshold. It sounds like the simplest approach - just deduct the business portion ($1,320) directly without dealing with Form 4562 at all. But I want to make sure I understand this correctly - if I go the de minimis route, do I still need to maintain detailed records of my business use percentage? And should I document this somewhere in case I get audited? I keep pretty good records of my freelance projects and when I use the laptop for business vs personal stuff, but I want to make sure I'm covering all my bases. Also wondering if anyone has experience with making that de minimis election statement - is it something I can write myself or should I have my tax preparer handle it?
Yes, you definitely still need to maintain detailed records of your business use percentage even with the de minimis election! The IRS can still audit and ask for substantiation of that 60% business use figure. Keep logs of when you use the laptop for freelance projects vs personal use - sounds like you're already doing this well. For the election statement, it's pretty straightforward and you can write it yourself. It just needs to say something like "The taxpayer hereby makes the de minimis safe harbor election under Treasury Regulation 1.263(a)-1(f) for the tax year [year]." Attach it as a separate statement to your return. Most tax software can generate this automatically if you tell it you want to make the election. Since you're doing graphic design work, make sure you also consider other equipment/software purchases that might qualify under the same election - things like design software subscriptions, external monitors, graphics tablets, etc. The $2,500 limit applies per item, so you can potentially use this for multiple purchases throughout the year.
Aisha Patel
I'm confused why everyone's saying 7 years. My accountant put our portable toilets under 5-year property when we bought them for our construction company last year. Did we do something wrong???
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KylieRose
ā¢Your accountant might have classified them as 5-year property if they're being used primarily in construction activities. Assets used in construction can sometimes qualify for 5-year treatment under asset class 15.0 for "Construction." It depends on your specific business use. If you're primarily renting them to others, they're typically 7-year property. But if they're used as part of your construction business operations, 5-year might be correct. I'd double-check with your accountant about their reasoning, but it could be completely legitimate based on your specific situation.
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StarStrider
Great question! I went through this exact same situation when I started my outdoor event business. After consulting with my CPA and doing some research, I can confirm that porta potties are indeed 7-year property under MACRS asset class 00.28. A few key points that helped me: - They're considered tangible personal property, not real property, since they're mobile - You can absolutely use Section 179 expensing if you want to deduct the full cost in year one (subject to income limitations) - If you purchase them late in the year, you might also qualify for bonus depreciation One tip: make sure to keep good records of the business use percentage if you ever use them for personal events. The IRS likes to see clear documentation that they're primarily for business purposes. Also, don't forget to factor in any delivery/setup costs - those can usually be added to the basis of the equipment rather than expensed separately.
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Javier Gomez
ā¢This is really helpful - thank you for the comprehensive breakdown! I'm curious about the delivery/setup costs you mentioned. When you say they can be added to the basis, does that include things like installation fees for electrical hookups or plumbing connections at event sites? Or are you referring more to the initial delivery when you first purchase the units? I want to make sure I'm capitalizing the right expenses versus treating them as ongoing operational costs.
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