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Can I establish a 401K Profit Sharing Plan through an S Corporation?

I'm trying to figure out if we can set up a 401K profit sharing plan at the S Corp level and could use some advice on next steps. My wife is a physician who owns 50% of a medical practice (structured as an LLC with multiple physician owners who each operate through their own S Corps). The LLC sends her a guaranteed payment monthly that goes first to her S Corp, then gets paid to her through QuickBooks payroll with appropriate taxes withheld and quarterly reporting. Currently, the LLC deducts her regular 401K contribution before paying the S Corp, and our accountant tracks this in QuickBooks. However, our CPA recently mentioned we could get a substantially larger tax refund in 2025 if we contribute about 25% of my wife's S Corp W-2 income to a profit-sharing plan. I'm confused about how to implement this. Do I need to contact the existing 401K administrators to set this up at the LLC level? Can I establish this directly through the S Corp? Would my wife need to extend this profit-sharing option to all employees at the LLC level (which could get expensive)? The S Corp structure has been beneficial because it allows all the providers to separate expenses and operate independently without group debates over individual business decisions (like hiring personal scribes or picking up shifts at satellite clinics). The LLC handles the core business functions with its own financials, including a line item for guaranteed payments to providers, and they distribute LLC profits according to a formula in their operating agreement. I have a trusted CPA, but honestly, I feel embarrassed to ask her again since she's probably explained this to me at least a dozen times already. Any guidance would be greatly appreciated!

Emma Davis

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As someone who recently navigated a similar situation with my own medical practice S-Corp, I wanted to share a few practical considerations that might help. First, regarding implementation timing - don't feel pressured to rush this for 2025. While your CPA mentioned potential tax savings, it's better to get the structure right than to hastily implement something that could create compliance issues later. The profit sharing option will still be available next year once you've properly evaluated all the moving parts. Second, I'd strongly recommend getting clarity on the exact W-2 amount from your wife's S-Corp before calculating contribution limits. The 25% limit applies to her S-Corp W-2 wages specifically, not to the guaranteed payments from the LLC. This distinction becomes important when you're maximizing contributions across multiple retirement vehicles. Finally, consider having a three-way conversation between yourself, your CPA, and the current 401k administrator. I found this approach eliminated a lot of back-and-forth and confusion about how the different contribution streams would work together. The administrator can often provide specific guidance on how to structure the employer contributions from the S-Corp level while coordinating with existing employee deferrals. Don't be embarrassed about asking your CPA for clarification - these multi-entity medical practice structures are genuinely complex, and even experienced professionals sometimes need to work through the details multiple times to get them right!

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Jean Claude

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This is excellent advice, especially about not rushing into implementation. I'm dealing with a somewhat similar situation (though mine involves a veterinary practice rather than medical), and I made the mistake of trying to implement profit sharing contributions too quickly without fully understanding all the implications. The point about getting clarity on the exact W-2 amount is crucial - I initially miscalculated my contribution limits because I was including income streams that didn't qualify as W-2 wages for the 25% calculation. This could have led to excess contribution issues if my plan administrator hadn't caught it during their review. The three-way conversation suggestion is spot on. When I finally got my CPA, myself, and the 401k administrator on the same call, we resolved in 30 minutes what had been weeks of confusing email exchanges. The administrator was able to walk us through exactly how they would process and track the different types of contributions, which eliminated a lot of uncertainty. One thing I'd add - make sure to document everything thoroughly once you do move forward. The IRS loves to see clear corporate resolutions and documentation showing the business purpose for profit sharing contributions, especially in closely-held S-Corps where the owner-employee is receiving the benefit.

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Sophia Nguyen

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As a newcomer to this community, I'm finding this discussion incredibly valuable! The complexity of S-Corp retirement planning within medical practice structures is clearly something many professionals struggle with. One aspect I haven't seen mentioned yet is the importance of cash flow planning when implementing profit sharing contributions. While the tax benefits are attractive, making a 25% of W-2 contribution (potentially $57,500 based on the $230K mentioned) is a significant cash outlay that needs to be planned for, especially if it's coming from the S-Corp's retained earnings. I'm curious - for those who have implemented these strategies successfully, how do you typically handle the cash flow timing? Do you set aside funds throughout the year, or do you rely on year-end practice distributions to fund the contribution before the deadline? Also, given all the warnings about controlled group rules and compliance complexities, would it make sense to consider simpler alternatives first? For example, maximizing the regular 401k contributions (employee + catch-up if applicable) and potentially looking at a SEP-IRA through the S-Corp if it would be simpler to administer? I realize I'm asking a lot of questions as someone new to this, but the expertise shared here is helping me understand considerations I wouldn't have thought of otherwise!

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Dmitry Ivanov

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Has anyone used TurboTax for claiming a parent? I tried last year and it kept asking me really confusing questions about my mom's income that I wasn't sure how to answer.

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Ava Garcia

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TurboTax works fine but you need to know which sections to use. When adding a dependent, make sure you select "qualifying relative" not "qualifying child" when it asks about dependent type. Then it will walk you through the right questions. Also make sure you have a good estimate of ALL support provided - housing fair market value (not just what you pay), food, medical, transportation, etc. I keep a spreadsheet throughout the year to track this. For your mom's Social Security, you'll need her SSA-1099 form to answer accurately.

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Javier Cruz

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I went through this exact situation with my elderly father last year and can confirm what others have said about the qualifying relative rules. The key thing that helped me was keeping detailed records throughout the year of ALL expenses. I created a simple spreadsheet with categories: housing (rent/mortgage portion for his room, utilities), food (groceries and dining out), medical (co-pays, medications, doctor visits), transportation, clothing, and personal care items. At year-end, I compared what I spent versus what he spent from his Social Security. One tip - don't forget to include the fair market value of housing. If your mom lived independently, she'd pay rent somewhere. That "rent" you're providing counts as support even if your actual housing costs are lower. I used local rental prices for a similar room/apartment to calculate this. Also keep copies of her SSA-1099 and any other income documents. Social Security is usually not taxable income unless she has other significant income sources, so you'll likely meet the income test easily. The documentation will be important if the IRS ever questions your dependent claim.

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This is really helpful advice about keeping detailed records! I'm just starting to think about this for my own situation. When you mention fair market value of housing, how did you actually research local rental prices? Did you use websites like Zillow or Apartments.com, or is there a more official way the IRS expects you to document this? I want to make sure I'm doing it right from the beginning rather than scrambling at tax time.

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I'm so sorry you're dealing with this frustrating situation! One alternative approach that has worked for some of my clients is requesting help through your local Taxpayer Advocate Service. They can sometimes intervene when a return has been stuck beyond normal processing times. You'll need to demonstrate financial hardship to qualify for their assistance - things like pending eviction, utility shutoffs, or medical bills can qualify. I've seen them get movement on cases that were seemingly lost in the system for months! You can find your local office at taxpayeradvocate.irs.gov and request Form 911 for assistance.

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GalaxyGuardian

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I feel your pain - went through almost the exact same timeline earlier this year. Filed in early February, got the dreaded "errors department" notice after 6 weeks, then waited through their initial 10-week estimate only to be told about another 6-week extension. What finally broke things loose for me was getting my account transcripts (you can request them online at irs.gov). The transcript showed specific codes that revealed what was actually holding up my return - turned out to be a simple W-2 verification issue that I could have resolved months earlier if anyone had just told me what they needed. Once I had that information, I was able to call with specific details about my case rather than just asking for a general status update. The whole experience was incredibly frustrating, but having those transcript codes made all the difference in getting actual answers instead of generic responses.

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Malik Robinson

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This is really helpful advice about getting the transcripts! I'm dealing with a similar situation and had no idea the transcript codes could actually tell you what's wrong. How long did it take for your transcripts to become available online? Mine are still showing as unavailable, and I'm wondering if that's part of the problem - like maybe they can't even generate the transcript until whatever error gets resolved first?

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Diego Flores

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I want to share my experience as someone who went through a similar situation last year. I was offered $8,000 in cash for helping with landscaping work, and I was really tempted to just not report it. But after reading about the potential consequences, I decided to do the right thing and report it properly. It ended up being much less painful than I expected. I filed Schedule C for the self-employment income, but I was also able to deduct expenses like gas for my truck, tools I bought, and even part of my cell phone bill since I used it for work coordination. After all the deductions, I only owed taxes on about $5,500 of the income. The peace of mind has been worth it. I sleep better knowing I'm not looking over my shoulder wondering if the IRS will catch up with me someday. Plus, now I have a legitimate track record of self-employment income that could help if I ever want to apply for a loan or mortgage. My advice: report the income, keep good records of your expenses, and consider it a learning experience for handling taxes as a freelancer. It's really not as scary as it seems when you do it properly from the start.

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Noah Ali

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Thank you for sharing your experience, Diego! This is really helpful to hear from someone who actually went through it. I'm curious - did you end up owing much in self-employment tax on that $5,500 after deductions? I'm trying to figure out what the actual financial impact would be if I report the $10k properly. Also, how difficult was it to fill out Schedule C for the first time? I've never done anything beyond the basic 1040 form before.

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Sean Flanagan

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I really appreciate seeing all the different perspectives here. As someone who's dealt with tax issues in the past, I want to emphasize that reporting the income is absolutely the right call, even though it might seem like a hassle now. One thing I haven't seen mentioned yet is that if you're going to be doing this type of work regularly, you might want to consider getting an EIN (Employer Identification Number) from the IRS. It's free and makes you look more professional when working with clients. You can also open a separate business bank account, which makes tracking income and expenses much cleaner come tax time. Also, don't forget about state taxes if your state has income tax. You'll need to report this income there too, but the good news is that most business expenses that reduce your federal taxes will also reduce your state taxes. The most important thing is to start keeping detailed records from day one. I use a simple spreadsheet to track every dollar that comes in and every business expense that goes out. It makes tax season so much easier when everything is already organized.

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Sofia Ramirez

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Great point about getting an EIN, Sean! I hadn't thought about that but it makes a lot of sense if this turns into regular work. Quick question - when you say "separate business bank account," do most banks require you to have an actual registered business for that, or can you open one just with an EIN? I'm wondering if that's something I should set up before I start the renovation work this summer, or if I can handle everything through my personal account for now and upgrade later if it becomes a regular thing.

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Freya Andersen

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This is a frustrating aspect of the tax code that catches many casual gamblers off guard. You're absolutely correct in your understanding - with the standard deduction, you'd report the $120 in winnings as income but couldn't deduct your $120 in losses, effectively creating a tax liability on money you didn't actually profit from. One thing to consider is keeping meticulous records of all your gambling activity, even small amounts. While it won't help with the standard deduction issue, having detailed documentation becomes crucial if you ever scale up your gambling or if your other potential itemized deductions change in future years. Also worth noting that some states have different rules for gambling income and losses, so you might face this issue at both federal and state levels. The math really does work against casual gamblers who take the standard deduction, which is why many tax professionals recommend either going big enough to justify itemizing or staying small enough that the tax impact is minimal.

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Sofia Gutierrez

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This is exactly why I've been hesitant to try sports betting even though my friends keep encouraging me to join them. The tax implications seem so unfavorable for casual players like me who would definitely be taking the standard deduction. Is there a minimum threshold where this starts to make sense? Like if I only bet $20-30 total for the whole year, would the tax impact be negligible enough that it's not worth worrying about, or should I just avoid gambling entirely until my financial situation changes and I might be itemizing deductions? I'm in the 12% tax bracket, so even small amounts could add up to real money over time if I'm not careful.

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Marina Hendrix

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@Sofia Gutierrez In your situation with the 12% tax bracket, even small gambling amounts can create a tax burden. If you won $30 in a year, you d'owe about $3.60 in federal taxes on those winnings "even" if you broke even overall. For very small amounts like $20-30 total bets per year, the actual tax impact might be minimal enough that some people don t'stress about it. However, you re'right to think carefully about this - if you enjoy it and start betting more over time, those tax obligations can add up quickly. One approach might be to set a strict annual limit that you re'comfortable paying taxes on like (deciding you re'okay with owing an extra $10-15 in taxes per year on gambling ,)and never exceed that amount. That way you can participate socially with your friends while keeping the financial impact predictable and small.

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Ethan Campbell

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I work in tax preparation and see this exact scenario constantly during filing season. You've correctly identified one of the most frustrating aspects of gambling taxation for recreational players. Here's what many people don't realize: the IRS considers each gambling session separately for reporting purposes. So even though you broke even overall, you technically had $120 in "winnings" that must be reported as income. The $120 you lost is treated as a separate matter entirely. For future reference, if you continue sports betting, consider tracking each individual bet and its outcome meticulously. This documentation won't help you with the standard deduction issue, but it's essential for accuracy and audit protection. Many of my clients use simple spreadsheets with columns for date, bet amount, outcome, and net result. The unfortunate reality is that the tax code does heavily favor professional gamblers who can deduct losses as business expenses, while recreational players taking the standard deduction get stuck in exactly the situation you described. It's a policy quirk that effectively penalizes casual gambling participation.

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FireflyDreams

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This is really helpful information from a professional perspective! I'm curious about something you mentioned - tracking each individual bet separately. Does the IRS actually expect people to report gambling winnings on a per-session basis, or can you aggregate your total winnings for the year? Also, when you say "policy quirk that effectively penalizes casual gambling," have you noticed if this discourages your clients from participating in sports betting, or do most people just accept the tax burden as part of the cost of entertainment? I'm trying to decide if this is a widespread issue that affects a lot of casual bettors or if I'm overthinking the financial impact.

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Eduardo Silva

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@FireflyDreams Great questions! For reporting purposes, you aggregate your total gambling winnings for the year on your tax return - you don't need to list each individual session. However, the detailed record-keeping I mentioned is crucial for your own documentation and audit protection, not for the actual filing process. Regarding the impact on my clients - it's definitely a widespread issue that catches people off guard. I'd say about 60% of clients who discover this reality do reduce their gambling activity significantly, especially those in higher tax brackets. The other 40% either adjust their expectations (treating the tax burden as part of their entertainment budget) or start tracking whether they might benefit from itemizing in future years. What surprises most people is the math - someone in the 22% bracket who breaks even on $1,000 in gambling essentially pays a $220 "entertainment tax" for the privilege of gambling. When I show clients this calculation, many decide the risk-reward ratio doesn't work for them anymore. You're definitely not overthinking it - this is a significant financial consideration that more recreational gamblers should understand upfront.

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