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I'm really sorry you're going through this - what an absolute nightmare to deal with! Having been through a similar payroll mess myself, I can definitely relate to the frustration of suddenly owing thousands because someone else couldn't do their job correctly. From my experience, you actually have more leverage than you might think. While legally the tax liability is yours, most employers will work with you when their error creates genuine financial hardship. The key is approaching this strategically rather than just venting (totally understandable as that frustration is though). Here's what worked for me: First, calculate the total financial impact - not just the $3,800 you owe, but any penalties, interest, or even the opportunity cost of having that money tied up. Then draft a professional letter to HR outlining the situation and proposing specific solutions: they could cover it as a corrective payment, provide an interest-free advance through payroll deductions, or at minimum cover penalties/interest. Also definitely check your employee handbook for language about correcting administrative errors - many companies have policies about "making employees whole" for their mistakes. And contact your state tax authority to see if they offer penalty relief or payment plans for situations caused by employer errors. The fact that you're already planning to speak with a tax attorney shows you're taking this seriously, which is smart. Just make sure to document everything in writing from here on out. Most reasonable employers will want to avoid the bad publicity and potential legal issues that come from leaving employees financially devastated by company mistakes. Don't give up - you shouldn't have to empty your savings because of their incompetence!
This is really comprehensive advice! I especially appreciate the tip about calculating the full financial impact beyond just the base tax amount - that's something I hadn't considered but it makes total sense to include opportunity costs and any other related expenses when presenting this to HR. Your point about documenting everything in writing going forward is crucial too. I've already had a couple verbal conversations with HR about this, but I realize now I should have been following up with emails summarizing what was discussed. Definitely going to start doing that immediately. The employee handbook suggestion keeps coming up in this thread, so I'm definitely going to dig through ours tonight. Even if there isn't specific language about tax errors, there might be broader policies about administrative mistakes that could apply to this situation. Thanks for sharing your experience - it's really encouraging to hear from someone who successfully navigated a similar situation. The strategic approach you outlined gives me a much clearer roadmap for how to handle this professionally while still advocating for myself.
I'm really sorry you're dealing with this situation - it's incredibly frustrating when an employer's mistake creates such a significant financial burden for you. Based on what you've described, you definitely have options beyond just accepting this as "your problem." While the tax liability itself legally belongs to you, your employer's error in coding the wrong state creates a strong case for them to help resolve the financial hardship they caused. I'd recommend approaching this systematically: First, document everything - when you provided your correct state information, all conversations about this issue, and the full financial impact (including any penalties or interest, not just the base $3,800). Second, check your employee handbook for policies about administrative errors or "making employees whole" for company mistakes. Many employers have language that could apply to your situation. Third, contact your state tax authority to ask about penalty relief for situations caused by employer errors, and inquire about payment plan options to avoid the lump sum burden. Finally, when you approach HR, present this as a business problem needing a solution rather than just a complaint. Offer multiple options: they could cover the amount as a corrective payment, provide an interest-free advance through payroll deductions, or at minimum cover any penalties and interest their error caused. Most reasonable employers will work with you on this to avoid the bad publicity and potential legal issues that come from leaving employees financially devastated by company mistakes. Stay persistent but professional - you shouldn't have to drain your savings because of their incompetence.
One thing nobody mentioned yet - make sure you're keeping DETAILED records of: - Offering date - Purchase date - Fair market value on both dates - Actual purchase price - Number of shares - Which specific shares you sell when you eventually sell I learned this the hard way when I sold some ESPP shares last year and couldn't prove it was a qualifying disposition because I was missing some of this documentation. My company's stock administrator wasn't helpful at all in providing historical records.
Good point about the records! Does anyone have a good template or system they use to track this stuff? My company uses E*Trade for our ESPP but their reporting seems confusing and incomplete.
I created a simple spreadsheet with columns for all the important dates and values. The key is recording everything immediately when each purchase happens. E*Trade actually does have all the info, but it's spread across different reports and some of it disappears after a couple years. The most important reports to save are the "Purchase Confirmation" (shows your actual purchase price and discount) and the "Grant History" report (shows offering dates and FMV). Save these as PDFs right after each purchase period. Also save your Form 3922 that you get each tax year - it has the official record of your ESPP purchases.
Something else to consider - if your ESPP offers the "lookback provision" where they use the lower of the beginning or ending price of the offering period, the tax calculation gets even more complex. The additional discount from the lookback gets treated as ordinary income even in a qualifying disposition. Ex: If stock was $100 at offering date, drops to $80 at purchase date, and you get 15% off the LOWER price ($80 * 0.85 = $68), the $12 discount (15% of $80) is one part of ordinary income, but the extra $20 discount from the lookback feature is ALSO ordinary income. Found this out the hard way last year!
Wait really?? I've been doing this completely wrong then. My company has the lookback feature and I've just been treating the entire difference between my purchase price and sale price as capital gains after holding for 1+ year. Should I file amended returns for previous years??
This is making my head spin! So with the lookback provision, there are potentially TWO separate ordinary income components? And I need to track the stock price on both the offering date and purchase date for every single purchase period? Ugh, I'm starting to think the 15% discount isn't worth all this tax complexity.
This is exactly what I needed to hear! I've been on the fence about switching from TurboTax for the past two years because their prices keep going up, but I was worried about losing all my previous data. Knowing that FreeTaxUSA can import from TurboTax is huge - that was honestly my biggest concern about switching. I have a pretty straightforward tax situation (W-2, some investment income, mortgage interest) so it sounds like FreeTaxUSA would handle everything I need without the premium pricing. The fact that you saved $65 and got the same quality return really seals the deal for me. Thanks for sharing your experience! Definitely going to make the switch for next year's filing season.
@Ryder Greene You re'making a smart choice! I was in the exact same situation - had been putting off switching for years because of the data transfer concern. The import process was honestly seamless, and with your tax situation being straightforward like mine was, FreeTaxUSA will definitely handle everything you need. One tip: when you do make the switch, keep your last TurboTax file handy since FreeTaxUSA will ask for it during the import process. Takes maybe 5 minutes total and pulls over all your personal info, previous addresses, bank account details for direct deposit, etc. Really eliminates the tedious setup work. The cost savings add up quickly too - I m'kicking myself for not switching sooner! You ll'probably save even more than $65 depending on which TurboTax tier you were using.
I switched from TurboTax to FreeTaxUSA two years ago and couldn't agree more! The import feature was a game-changer - I was amazed at how smoothly it transferred everything from my previous TurboTax files. What really impressed me was how FreeTaxUSA handles complex situations without charging extra fees. I have rental income, some freelance work, and multiple investment accounts, and TurboTax was charging me over $120 just for those "premium" features. FreeTaxUSA handled everything for a fraction of the cost. The customer support is solid too - I had a question about depreciation on my rental property and got helpful answers through their chat feature within minutes. The interface might not be as flashy as TurboTax, but it's actually more straightforward once you get used to it. Plus, their tax library and help articles are really comprehensive if you want to understand the reasoning behind certain deductions. Saved me about $80 last year and got the same accurate results. Never looking back!
@Anastasia Kozlov This is so helpful to hear from someone who s'been using FreeTaxUSA for a couple years! I m'definitely nervous about making the switch but your experience with the complex tax situation really reassures me. I have some rental income too and TurboTax keeps hitting me with those extra fees every year. Quick question - when you imported from TurboTax, did it also bring over your rental property details like depreciation schedules and previous deductions? That s'the part I m'most worried about having to recreate from scratch. The $80+ savings would definitely make it worth the effort though!
I think everyone's overlooking the most important factor - how badly do you need your refund? If you're counting on that money soon for bills or something important, it might be worth filing now and dealing with a possible amendment later. Just know that amendments can take 16+ weeks to process according to the IRS website. So if your correction results in a larger refund, you'll be waiting a long time for that additional money.
Disagree. If you know corrections are likely coming, just wait. The few weeks you gain by filing early could turn into months of delays if you have to amend. Not worth the hassle.
Here's a practical middle ground approach I've used successfully: Check if your brokers have published their correction schedule dates. Most major brokers like Fidelity, Vanguard, and Schwab publish target dates for when they expect to issue final corrected forms (usually mid to late March). If your brokers haven't published specific dates or if you're getting close to the tax deadline, you can file with what you have. Just keep detailed records of your original forms so you can easily compare if corrections arrive later. One tip that's saved me headaches: if you do get a correction and it's unclear whether you need to amend, many tax software programs can help you determine the impact. TurboTax, FreeTaxUSA, and others have amendment features that will calculate whether the changes are significant enough to warrant filing Form 1040-X. The threshold isn't officially published, but generally if the correction changes your tax owed or refund by less than $1, most preparers would say an amendment isn't necessary. Anything more than that, especially if it changes which tax brackets you fall into, should probably be amended.
This is really helpful advice! I didn't know brokers published correction schedule dates. Do you happen to know where to find these on their websites? I have accounts with both Fidelity and Schwab and would love to check their timelines before deciding whether to file now or wait. Also, that's a good point about the $1 threshold - I've always wondered what actually constitutes a "significant" change that requires amendment. It makes sense that it would be more about the practical impact on your tax liability rather than just any change at all.
Aisha Patel
This thread has been incredibly helpful! I'm dealing with the exact same issue - multiple CSP transactions that resulted in negative proceeds on my 1099-B, and FreeTaxUSA just won't accept the negative amounts. Based on all the advice here, it sounds like the consensus is to use the workaround of entering $0 for proceeds and putting the absolute value in the cost basis field instead. I'm going to try this approach for my ~30 options transactions. Quick question though - when I check the box on Form 8949 indicating the basis is incorrect, should I attach a separate statement or is there a specific field in FreeTaxUSA where I can add the explanation about the software limitation? Want to make sure I document this properly for the IRS. Thanks everyone for sharing your experiences - this saved me from potentially switching tax software at the last minute!
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StarGazer101
ā¢In FreeTaxUSA, you can add the explanation directly in the software when you're working on Form 8949. There's usually a "Notes" or "Additional Information" section where you can enter a brief statement like "Adjusted reporting format for negative proceeds due to software limitations - economic result matches 1099-B." You don't typically need to attach a separate statement for something this straightforward. The key is just documenting that you made the adjustment intentionally and that the final tax result (the loss amount) is correct. I've done this for several years without any issues or follow-up from the IRS. Good luck with your 30 transactions - the workaround definitely beats starting over with new software!
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Laila Fury
I ran into this exact same issue last year with my options trading! The negative proceeds problem with FreeTaxUSA is so frustrating, especially when you're dealing with multiple CSP transactions. What worked for me was the workaround others have mentioned - entering $0 for proceeds and putting the loss amount in the cost basis field. But here's an additional tip that saved me time: if you have a lot of transactions like I did (around 40), you can actually bulk edit them in FreeTaxUSA's spreadsheet view instead of going through each one individually. Go to the Investment Income section, find where it shows your imported 1099-B data, and look for the "Edit in Spreadsheet" option. You can then quickly adjust all the negative proceeds entries at once by copying the absolute values to the cost basis column and zeroing out the proceeds column. Much faster than doing it transaction by transaction. Just make sure to add that explanation note about software limitations when you get to Form 8949. I used something simple like "Negative proceeds adjusted to cost basis due to software input limitations - net loss amount unchanged from 1099-B reporting." The IRS has never questioned it, and it saved me from having to pay for more expensive software or start over completely.
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CosmosCaptain
ā¢This is exactly what I needed to hear! I have about 35 options transactions and was dreading going through each one manually. The spreadsheet view tip is a game changer - I had no idea FreeTaxUSA had that feature for bulk editing 1099-B data. Just to confirm I understand correctly: in the spreadsheet view, I would copy all my negative proceeds amounts (as positive numbers) into the cost basis column, then change all the proceeds entries to $0? And this maintains the same net loss calculation that matches my 1099-B? I'm definitely going to try this approach. Thanks for sharing the specific explanation language you used too - that's really helpful for the Form 8949 notes section.
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