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Another option worth considering is setting up an EFTPS account (Electronic Federal Tax Payment System). There's no fee for using it, and you can schedule payments in advance. I use it for all my quarterly estimated payments - you just need to set it up ahead of time as the enrollment process takes a couple weeks.
Does EFTPS work for state tax payments too? I'm in California and the fees for paying state estimates with a card are even higher than the federal ones!
No, EFTPS is federal only - it stands for Electronic Federal Tax Payment System. Each state has their own system. For California specifically, they have a system called WebPay that lets you pay directly from your bank account with no fees. Most states have something similar now, but you'll need to check your state's tax website to find their specific system. Some states still charge fees even for bank transfers though, which is frustrating.
Just a heads up that the rules are different for personal tax payments vs. business tax payments. A lot of people wrongly think that ANY fee paid to pay taxes is deductible, but thats not true! The credit card convenience fees are only deductible on Schedule C because their for BUSINESS tax payments. If you pay your regular income tax with a credit card, that fee is NOT deductible for personal taxes due to the Tax Cuts and Jobs Act.
This is a really good distinction that I didn't realize. So to be clear, the transaction fees are deductible because these are estimated tax payments specifically for the sole proprietorship income, right? But if I was just paying my regular W-2 job's income tax with a credit card, those fees wouldn't be deductible?
Exactly! You've got it right. The fees are deductible because they're directly related to paying estimated taxes on your Schedule C business income. If you were just paying regular income tax from your W-2 job with a credit card, those convenience fees would be personal expenses and not deductible under current tax law. The key is that these estimated tax payments exist specifically because of your sole proprietorship income - without the business, you wouldn't need to make these payments or pay these fees. That's what makes them a legitimate business expense that you can write off on Schedule C.
Just a quick tip from someone who's been self-employed for years - make sure your accountant is categorizing those credit card fees correctly. Mine was lumping them under "bank fees" instead of "merchant service fees" which made it harder to track the true cost of accepting payments. I started specifically breaking out payment processing fees as their own line item which helped me negotiate better rates with my payment processors. When you can show them exactly how much you're spending, it gives you leverage! Also, consider shopping around for better rates. I switched from PayPal to a different processor and saved almost 1.2% per transaction, which added up to over $3,000 saved last year.
Do you mind sharing which processor you switched to? I'm currently using Square and their fees are killing me!
I switched to Stripe after negotiating a custom rate based on my annual volume. If you're processing more than $80k annually, most processors will work with you on custom pricing. Square is convenient but definitely on the higher end fee-wise. Don't be afraid to tell them you're shopping around and ask for their best rate. Even if you stay with Square, you might be able to negotiate a better rate just by asking and mentioning competitors' offers. The difference between their standard rate and what they'll offer to keep your business can be substantial!
Has anyone considered accepting ACH transfers instead of credit cards? The fees are WAY lower (like 0.5-1% instead of 3-4% for credit cards). I started offering a small discount to clients who pay via ACH, and about 40% of them have switched over. Saved me thousands in processing fees.
I tried this approach but customers really prefer the convenience and rewards points of credit cards. How did you convince so many clients to switch to ACH?
I offered a 2% discount for ACH payments, which actually saves me money since I was paying 2.9% in credit card fees. I explained to clients that it helps keep my prices lower for everyone. The key was framing it as a mutual benefit rather than just asking them to change for my convenience. I also made the ACH setup process really smooth with clear instructions and offered to help them set it up during our first meeting. Some clients still prefer credit cards and that's fine, but enough switched that it made a real difference in my bottom line.
Anyone know if there's a difference in refund amounts typically between filing 1040 vs 1040NR for students? I filed 1040 last year cuz that's what turbotax recommended but now wondering if I should have done 1040NR instead. My country (india) has a tax treaty with US so maybe i missed out on some benefits?
There can be HUGE differences! On 1040NR you can claim tax treaty benefits that might exempt some scholarship or income. BUT you also can't claim standard deduction the same way and some tax credits aren't available to nonresidents. For India specifically, there are education-related treaty benefits for students. You might want to look into amending last year's return if you were within your 5 exempt years.
As someone who went through this exact same confusion with my F-1 status, I can confirm what others have said - the 5-year exempt individual rule is key here! Your roommate should definitely file 1040NR for his first 5 calendar years in the US, regardless of being here over 183 days. The W-2 from his on-campus job doesn't change which form to use - nonresidents can still receive W-2s and file 1040NR. For the South Korea tax treaty, there are specific benefits for students that he can only claim on the 1040NR form. Article 20 of the US-Korea treaty typically covers student income exemptions. One thing I learned the hard way - make sure he checks if his university incorrectly withheld FICA taxes (Social Security/Medicare) from his paychecks. F-1 students are generally exempt from FICA for their first 5 years, so if they withheld these taxes, he can get a refund by filing Form 843 with his university payroll office. The tax software like TurboTax often gets this wrong for international students, so definitely stick with 1040NR for now. Good luck!
This is super helpful! I had no idea about the FICA tax exemption for F-1 students. My university has been withholding Social Security and Medicare taxes from my on-campus job for the past 2 years - I just assumed it was normal. Do you know if there's a time limit for requesting those refunds? And does the Form 843 process typically take long to get processed by the university payroll office? Also wondering about the Korea tax treaty benefits you mentioned - are those automatic when filing 1040NR or do you have to specifically claim them somewhere on the form? Thanks for sharing your experience!
I completed my ID verification at the San Diego TAC facility in February. The IRS representative conducted a comprehensive biometric verification process including photo ID comparison and document authentication. They verified my Form 5071C letter against their internal database, confirmed my current and previous addresses, and asked security questions based on my credit history. The entire verification was completed in approximately 22 minutes, and my transcript updated with TC 971 AC 611 exactly 5 business days later, indicating successful verification. My refund was direct deposited 9 days after that.
I just went through this process last month after a similar situation with address changes following my move. The in-person verification is exactly that - you'll meet face-to-face with an IRS employee at the Taxpayer Assistance Center. They're pretty efficient once you have all your documents ready. Bring your government-issued photo ID, Social Security card, and any IRS letters you received about the verification requirement. The agent will review everything, ask you to verify some basic information, and have you sign a form. My whole appointment took about 25 minutes. The good news is that once verification is complete, your refund should process within 1-3 weeks. Given your post-divorce financial situation, this should help get things moving fairly quickly. Just arrive a few minutes early and you'll be fine!
This is really helpful, thank you! I'm in a similar situation with address changes after my recent move. Quick question - did they ask you to provide any proof of your old address, or were they mainly focused on verifying your current information? I'm wondering if I should bring something showing my previous address just in case, since that might be where the verification issue originated.
Sean O'Donnell
I think I might have some insight here... When I amended my 2023 return in February, I received two separate payments about 3 weeks apart. The first payment was for the basic tax adjustment, and the second was specifically for the Child Tax Credit portion. The letter should indicate which specific credits or adjustments the second payment covers. It's probably not a typo, but rather the IRS processing different parts of your amendment separately.
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Ava Rodriguez
This is definitely a split payment situation - totally normal for amended returns! I went through the same thing with my 2023 amendment. The IRS processed my basic refund first, then sent a separate payment for the Earned Income Tax Credit about two weeks later. The letter you received likely breaks down exactly what the second payment covers. If you add $4,092 + $3,809 = $7,901, which is pretty close to your expected $8,000 (the small difference might be interest or a minor calculation adjustment). I'd suggest checking your online IRS account transcript to confirm both payments are showing up there - that'll give you the complete picture of how they processed your amendment.
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Dominic Green
ā¢This is really helpful! I'm actually going through something similar right now with my 2023 amended return. Just got my first payment last month and was wondering if there would be more coming. Your math breakdown makes total sense - $7,901 is definitely close to what OP was expecting. Quick question though - when you checked your transcript, did both payments show up immediately or did the second one take a while to appear online? I'm trying to figure out the timing for my own situation.
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